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THE TILLMAN FRATRICIDE: WHAT THE LEADERSHIP OF THE DEFENSE DEPARTMENT KNEW

Chapter 8
Preparation and Dispatch of Letters of Sympathy, Condolence, and Concern

Section I
Letters of Sympathy

8–1. Description of letters of sympathy
Letters of sympathy are designed to extend expressions of sympathy to the PNOK. They are also an instrument that
CDRs or supervisors may use to advise the PNOK of the factual, detailed circumstances surrounding the person’s death
or missing status. AR 25–50 is the primary reference for preparing correspondence. When preparing letters of
sympathy, use the following guidance—
a. Send a letter of sympathy to the PNOK of all deceased military Soldiers, including those in an AWOL status,
except for those mentioned in paragraph 8–3 below. Also send a letter of sympathy to the PNOK of all DA civilians
assigned or deployed overseas, who are CONUS in a TDY status, or who becomes a casualty in support of contingency
operations. The Director, CMAOC (AHRC–PEZ) will determine whether to send a letter to the PNOK of deserters.
b. Send a letter to the parents when they are the PNOK. If they are separated or divorced, prepare and send
individual letters to each parent.
c. Do not prepare letters of sympathy for any NOK who, by his or her presence or through some appropriate source
(note: appropriate source does not include the official casualty notification which is made for all reported deaths), is
fully aware of the circumstances surrounding the casualty.
d. Normally the individual or CDR most knowledgeable of the deceased and the circumstances surrounding the
casualty incident prepares the letter of sympathy. The initiator will usually be the individual’s supervisor or unit CDR
(company, battery, troop, or detachment). However, during contingency operations, it is normally more appropriate for
the first field grade CDR in the chain of command (who is also responsible for verifying the circumstances in the INIT
casualty feeder report) to prepare and send the official letter of sympathy. Certain circumstances may require or even
dictate that someone other than the CDR writes the letter, as outlined below—
(1) When an individual dies or becomes missing while in a transient status, the CDR responsible for the location
where the incident occurred will prepare the letter of sympathy.
(2) When an individual dies in CONUS after evacuation from an overseas medical facility, the CDR of the medical
facility where the death occurred will prepare the letter of sympathy. If death occurred in a non–military medical
facility, the CDR having administrative responsibility for that area will prepare the letter of sympathy.
(3) When an individual who is being medically evacuated dies while en route to a CONUS medical facility, the
CDR of the losing overseas medical facility will prepare the letter of sympathy.
e. Should the NOK express a desire to receive a letter of sympathy from the decedent’s previous unit CDR, this
information should be relayed for action to the CAC concerned.

8–2. Procedures for preparing letters
a. When a casualty occurs in CONUS, write a letter of sympathy within 24 hours after notification to the PNOK.
The preparing CDR will coordinate the mailing with the appropriate CAC (or deployed G–1 when so designated by the
contingency CAC concerned) to ensure that all aspects of the letter are proper and correct.
b. When the casualty occurs OCONUS, write the letter within 72 hours after the time of the incident or after
submitting the INIT casualty report, except for contingency area deaths. Write letters for deaths occurring in contingency
areas within 7 days after the time of the incident or after submitting the INIT casualty report. Do not date or
send the letter until receiving confirmation that the PNOK has been notified. Upon confirmation of notification, date
and send the letter. The preparing CDR will coordinate with the CAC to ensure that all aspects of the letter are proper
and correct before sending it.
c. If the death, DUSTWUN or missing status resulted from an aircraft accident (see AR 385–95 for the procedures
to follow).

8–3. Content of letters
Keep letters sincere and in simple language. Show a warm personal interest in the Soldier and the addressee. Extend
condolences and describe the circumstances surrounding the Soldier’s death or missing status. See further details on
content below and sample commander’s letters of sympathy at figures 8–1 and 8–2.
a. Tell the circumstances factually, tactfully, sympathetically, and logically. Besides supplying enough facts to
answer the “5 Ws” and any questions that the family would normally ask, give pertinent facts that would in some way
comfort the NOK. These facts may include saying the Soldier did not suffer, the Soldier received the last rites of his or
her faith, and memorial services were held. When appropriate, add information concerning the Soldier’s work and
efficiency and his or her adaptation to service life. If the NOK is informed that the effects will be sent to the person
authorized by law to receive them, the letter may include a statement about the collecting, safeguarding, and disposing
of the Soldier’s personal effects. Avoid unfitting compliments and ghastly descriptions. Do not send photographs
depicting casualties. The writer may include photographs and a tape recording of the memorial services.
b. In cases of death from hostile action and cases of missing in action, when security restrictions permit, provide
facts describing the combat operation or action and other circumstances concerning the Soldier’s status. Include details
concerning the date, geographic location, and type of mission and actions taken once the incident occurred. Carefully
describe how the incident occurred and, if appropriate, show that medical aid was immediately available. If significant
results were obtained, state what the combat action accomplished, and describe the contribution of the Soldier in this
and other actions.
c. When describing a missing case avoid statements that will either cause the NOK to lose all hope for or to become
overly optimistic about the Soldier’s return.
d. Ensure that information in the letter does not conflict with data previously provided in a casualty report.
e. Do not state that the Soldier is being or has been recommended for a posthumous promotion, decoration, or
award.
f. Ensure that letters to members of the same family agree on circumstances surrounding the casualty, but change
them somewhat so each is personalized.
g. When full and accurate details cannot be provided to the NOK until a thorough investigation or inquest has been
conducted, prepare an interim letter of sympathy.
(1) Send interim letters every 4 to 6 weeks, giving whatever facts are available. Send letters sooner if significant
facts are developed. Advise the NOK that they will be informed as soon as the full facts are known. The CAC and
major overseas CDRs will ensure that these follow–up letters are sent promptly for death cases. Director, CMAOC will
keep the family informed of the facts on missing persons.
(2) When no additional facts are available, and it cannot be determined when such facts will become available
through investigations, interim letters of sympathy are not required. However, in the last such interim letter, include a
paragraph assuring the NOK that they will be notified immediately upon receipt of any additional facts.
h. Do not use predominately military terms or abbreviations. (For example, 1300 hours should be expressed as 1
p.m.). Avoid using “line of duty” and “misconduct.” Writers and reviewers make certain that the details given in each
case agree with the findings of an investigation, if conducted.
i. In cases of homicide or suicide, include a brief, carefully worded statement of the circumstances of death. Write
this statement so the addressee will not misconstrue the cause and manner of death. Be factual about the cause of
death, but do not provide information that will unfavorably reflect on the decedent unless required to explain the cause
of death.
j. Do not include any statements that might be the basis for a claim against the Government or another agency or
person. Also avoid disclosing information that security regulations prohibit.

Figure 8–1. Sample commander’s letter of sympathy to next of kin (non–hostile)
Figure 8–1. Sample commander’s letter of sympathy to next of kin (non–hostile)—Continued
Figure 8–2. Sample commander’s letter of sympathy to next of kin (hostile)
Figure 8–2. Sample commander’s letter of sympathy to next of kin (hostile)—Continued
8–4. Review of letters
The CAC (or deployed Adjutant when so directed by the contingency CAC concerned), will review all letters of
sympathy for compassion, clarity, accuracy, and completeness before sending to NOK.

Section II
Letters of Condolence and Concern

8–5. Description of condolence letters
Letters of condolence convey condolence on a Soldier’s death from a higher level of CMD; however, do not describe
the circumstances surrounding the death in a condolence letter.

8–6. Preparation of condolence letters
a. Commanders who would normally send a letter of sympathy will send a letter of condolence when the NOK—
(1) Was present at the time of death and knows the circumstances firsthand.
(2) Has been provided the details by some appropriate authority such as the local police or other member of the
chain of command.
b. Appropriate CDRs in the chain of command (other than the CDR writing the letter of sympathy) such as medical
facility CDRs and chaplains, while not required to prepare letters of condolence, may do so.
c. An immediate CDR (particularly overseas where retirees, family members, and DA civilian employees are part of
the military community) may send a letter of condolence to the NOK of a family member of DA civilian employee
who dies within his or her CMD.

8–7. Sending condolence letters
Do not mail letters of condolence prepared per paragraph 8–6 above until receipt of confirmation that NOK were
notified. Do not mail any other letters of condolence until at least 24 hours after mailing the letter of sympathy.

8–8. Review of condolence letters
The CAC (or deployed Adjutant when so directed by the contingency CAC concerned), will review the letter of
condolence to ensure compassion, clarity, accuracy, completeness, and that it is in compliance with paragraph 8–5,
above. When the CAC does not prepare a letter of condolence, the preparing CMD will provide the CAC with an
information copy of the letter.

8–9. Letters of concern
If they desire, CDRs of personnel hospitalized and listed as VSI, SI, or NSI, may correspond with the Soldier’s NOK.
If they write, they must follow the procedures for preparing and reviewing letters of sympathy.

8–10. Rules for preparing letters of sympathy, condolence, and concern
a. The CDR most knowledgeable of the Soldier and the facts and circumstances surrounding the casualty incident
will prepare the letter of sympathy except as indicated in paragraph 8–1, above.
b. Send letters of sympathy to the PNOK in all death and missing cases except those mentioned in paragraph 8–1c.
c. Mail letters of sympathy only after receiving confirmation of notification.
d. The CAC (or deployed G–1 when so directed by the contingency CAC concerned), will review letters of
sympathy prior to dispatch.
e. Prepare letters of condolence and concern in those situations as described in paragraph 8–6.

Chapter 9
Death gratuity benefit and unpaid pay and allowances

9–1. Eligibility
A beneficiary may be eligible for a death gratuity (DG) and/or the unpaid pay and allowances of a deceased Soldier.
There are special rules to determine each category of beneficiary. For further information, consult DOD 7000.14–R,
Volume 7A, paragraphs 40504, 40513, and 40514 for DG and unpaid pay and allowances, or consult the local Staff
Judge Advocate’s office.

9–2. Death gratuity
a. Death gratuity is payable to certain survivors of—
(1) Deceased active duty Soldiers.
(2) Soldiers who die within 120 days of separation or retirement from active duty, to include retirement for
disability or length of service, may be eligible for payment.
b. One hundred–twenty day period begins on the day following the date of discharge or release.
c. Character of service must be under honorable conditions.
d. The DVA must determine that death resulted from disease or injury incurred or aggravated while the Soldier
was—
(1) On active duty.
(2) While on authorized travel status to and from duty.
e. The DFAS will make payment of DG only after the DVA makes a determination.
f. Disbursement will be made by the field Finance and Accounting Office (FAO) through the CAO to—
(1) Surviving spouse (see DOD 7000.14–R, Volume 7A, para 40505) or natural parents as designated beneficiary on
the DD Form 93.
(2) If there is no surviving spouse and there is a surviving child, DFAS will authorize the payment to children and
Soldier designated natural parents as beneficiary on DD Form 93.
g. The CAO will discuss options for payment on the initial visit with the NOK, which is normally within the first 24
hours of the notification.
h. The responsible CAC will inform CMAOC of any delay in payment and reason for delay.
i. If there is no surviving spouse, children, or designated natural parent, DFAS will determine the eligible beneficiary
and make payment within 45 to 60 days.
j. A DG is payable to certain survivors of deceased active duty Soldiers. Certain NOK of Soldiers who die during
the 120–day period beginning on the date following date of discharge or release, under honorable conditions, from
active duty (including retirement for disability or length of service) may be eligible for a DG. However, the DVA must
determine that the death resulted from disease or injury incurred or aggravated while the Soldier was on active duty or
while authorized travel status to or from duty. In 120–day cases DFAS will make payment of DG only after the DVA
makes a determination.
k. When the deceased Soldier is survived by a spouse and payment is not restricted, the field FAO will make the
DG payment via the CAO (see DOD 7000.14–R, Volume 7A, para 40505). The FAO will also make the DG payment
when there is no spouse or children and the Soldier has designated the natural parents as beneficiary on the DD Form
93. The FAO will make payment within 72 hours after the initial notification of death, or within 72 hours of receipt of
authorization, as applicable. When there is no surviving spouse or designated natural parent, DFAS will determine the
eligible beneficiary and make payment within 45 to 60 days.
l. The DG is not payable to a beneficiary or survivor who is suspected in the death of a member, unless there is
evidence that clearly absolves such beneficiary or survivor of any felonious intent.
m. The local FAO will make the DG payment directly to the eligible spouse or designated natural parents. The CAC
must verify the DG recipients with 100 percent accuracy prior to payment. The CAO will assist in making this
payment. When direct payment is not practical, the CAO will make payment as follows—
(1) The CAC in possession of the local personnel records will send a DG authorization memorandum to the CAC
having geographical responsibility for the area in which the NOK resides. The responsible CAC will coordinate with
the local DFAS to make payment.
(2) If the Soldier’s records are not available, CMAOC or DFAS must grant the DG authorization.
n. The CAO will follow the detailed procedures below in assisting with payment of gratuities, pay, and allowances --
(1) Give the Army, Air Force, or Navy FAO serving the area where the NOK is located a duly certified DD Form
397 (Claim Certification and Voucher for Death Gratuity Payment) with items 5 through 11, 13, 14, and the claim
certification portion of block 18 completed. (Beneficiaries need to add their SSN to item 5 to expedite process.) If
applicable, submit copies of the document appointing the CAO as a Class A Agent with the DD Form 397. If the
disbursing officer of another Service will obtain funds, also include a statement authorizing the CAO to obtain funds
from that Service and the Army DG funds citation.
(2) For beneficiaries electing a paper check, obtain the gratuity check, the voucher, plus 1 copy of the DD Form 397
from the finance or disbursing officer and deliver them to the eligible payee.
(3) When the CAO presents the check to the payee, obtain the required certification and signature on the original
and 1 copy of DD Form 397. If the payee does not sign the DD Form 397, return the voucher, the check, and a
statement describing the details to the finance or disbursing officer for action.
(4) Once the CAO has delivered the DG to the authorized beneficiary, notify the servicing CAC of the amount paid,
date paid, to whom payment was made, and who made the payment.

9–3. Claims for unpaid pay and allowances
a. The CAO will assist in completing SF 1174 (Claim for Unpaid Compensation of Deceased Member of the
Uniformed Services), parts A and E, when the NOK is the beneficiary for both the DG payment and the unpaid pay
and allowances. Ensure you have the full address of the beneficiary reflected in part A1 and both witness sections of
part E properly completed. (Line through the portion of part E pertaining to funeral expenses, as it is no longer
applicable.)
b. The CAO will return the signed original SF 1174 and, if applicable, 1 copy of the DD Form 397, to the finance
or disbursing officer.
c. Where there is no surviving spouse or natural parents, and in the case of all other beneficiaries, DFAS will
determine the eligible beneficiary and make payment. This decision may require the CAO to investigate and provide
supporting documentation. When the beneficiary (other than spouse) is dependent on the Soldier and is found to be in
urgent need of money, the CAO will contact—
(1) DFAS–IN, ATTN: PMTCBC–IN (CASUALTY), Indianapolis, IN 46249–0800, DSN: 699–7189 or 699–7190
for payment of the DG allowance.
(2) The nearest AER, local chapter of the American Red Cross, Air Force Aid Society, or Navy Relief Society
Auxiliary.

Chapter 10
Report of Casualty

10–1. Report of death
Follow procedures in chapter 3 and those below when reporting the death of a Soldier of the ARNG or USAR—
a. The State Adjutant General for ARNG, unit CDRs for USAR, or both, will report unit personnel in training status
identified in paragraph 3–1a and 3–1b to CMAOC. Promptly send the documents below (for SGLI purposes) to CDR,
AHRC (AHRC–PEZ) via fax or electronic mail. Mail original forms to AHRC–STL ATTN: PAP–R, 1 Reserve Way
St. Louis, MO 63132–5200.
(1) The DD Form 93 and the SGLV Form 8286 and SGLV Form 8285, if applicable.
(2) A copy of the training schedule for IDT, or a copy of orders to active duty, ADT, TTAD, or AT, as related to
the circumstances of the death.
(3) When appropriate, a statement of the option elected by a non–prior service Soldier who was not in a pay status.
b. Report ARNG and USAR personnel not in training as stated below—
(1) Report ARNG personnel to the appropriate State Adjutant General. Documentation is prescribed in paragraph
10–2, below.
(2) Report USAR personnel to CDR, HRC-STL, ATTN: AHRC-PAP-R, 1 Reserve Way, St. Louis, MO 63132-5200.
c. Upon receipt of the official certificate of death, RC unit CDRs will send a copy to State Adjutant General or
CDR, HRC–STL.

10–2. Documentation
Officials listed below may prepare DD Form 1300—
a. The CMAOC for the Soldiers below—
(1) State Adjutant General personnel, in all cases of death while Soldier was training or death resulted from such
training (para 3–1a and 3–1b).
(2) U.S. Army Reserve personnel, in all cases of death while Soldier was in any status identified in paragraph (para
3–1a and 3–1b).
b. State Adjutant General, in death cases of a Soldier of the ARNG who is not listed in paragraph 3–1.
c. The USARC, in all cases of death where Soldiers are not on active duty.

10–3. Certification
Officials listed in paragraph 10–2, above, will certify a copy of the DD Form 1300 and supporting documents listed in
paragraph 10–1, to the OSGLI. The OSGLI will then correspond directly with the beneficiaries.

10–4. Report of casualty
The CMAOC issues DD Form 1300 as the official certificate of casualty. The DD Form 1300 provides an official
record of death or missing status of persons. Government agencies use the completed DD Form 1300 as a basis for
paying benefits, collecting casualty data, and closing out active personnel files. The AHRC may provide persons,
organizations, or agencies not connected with the Government a copy of this form for settling claims that require proof
of death. Normally, AHRC sends 10 certified copies of the completed form to all beneficiaries and the PADD. The DD
Form 1300 may be used for any matter where proof of death is required.

Chapter 11
DD Form 93 (Record of Emergency Data)

Section I
Casualty–Related Documents

11–1. Overview
The Army Casualty Program depends upon the DD Form 93 having accurate, up–to–date information. This extremely
important form designates beneficiaries for certain benefits in the event of a Soldier’s death. It is a guide for the
disposition of that Soldier’s pay and allowances if captured, missing, or interned. It also indicates the name and address
of the persons the Soldier desires to be notified in case of emergency or death. The DD Form 93 for all Active Army
Soldiers is stored on eMILPO database and available for retrieval with authorized access.

11–2. Confidential data
All Soldiers (Regular Army (RA), USAR, and ARNG) are required to have a completed DD Form 93 on file. Advise
individuals that the data collected on the DD Form 93 is used only for official purposes, consistent with 5 USC 552a.

11–3. Importance of DD Form 93
This form is extremely important because—
a. When completed, it becomes an official and legal document that designates the beneficiaries of certain benefits in
the event the individual is in a missing status or deceased.
b. It provides the name and address of the persons to be notified in case of an emergency, sickness, or death.

Section II
Preparation, Review, Update, and Disposition of DD Form 93

11–4. Preparing DD Form 93
Agencies responsible for preparing DD Form 93 and the categories of personnel for whom this form is prepared are
shown in table 11–2. Except as specifically noted, complete all entries in eMILPO or by typewriter. If a typewriter or
electronic form is not available, print in black or blue–black ink, ensuring a legible image on all copies. Table 11–1
provides instructions for item–by–item preparation.
a. Agencies preparing the DD Form 93 will ensure that—
(1) They submit a new, signed and authenticated, completed form when there is a change in any one of the items,
except unit.
(2) They do not staple, fold, punch holes, or mutilate the completed form (original copy) for transmittal to CDR,
AHRC (AHRC–PEZ).
(3) Members carefully read and fully understand the instructions and the statement before they sign in ink.
(4) Members complete any item that is the same as a previous entry by repeating the name and entering “SEE ITEM
....”
b. The preparing activity may require individuals filling out the form to present documented evidence of marriage,
divorce, birth of family member, adoption of a family member, or any other significant change.

11–5. Review, update, and disposition of DD Form 93
a. Active Army Soldiers will review the form—
(1) During out–processing for permanent change of station (PCS) and pre–separation processing.
(2) Upon arrival at a new duty station.
(3) During any record audit.
(4) In conjunction with Soldier Readiness Program (SRP).
(5) Annually, in their birth month. Soldiers may accomplish this requirement in conjunction with any of the above.
b. Reserve Component (USAR and ARNG) Soldiers will review the form—
(1) During in–processing to a new troop program unit (TPU).
(2) In conjunction with a nationwide deployment or MOB readiness exercise.
(3) Annually, in their birth month. Soldiers may accomplish this requirement in conjunction with (1) or (2), above.
c. All DA civilians assigned to emergency essential (EE) positions, and all civilians deploying in support of military
operations will complete or review the DD Form 93 as follows—
(1) Upon acceptance of assignment to a position designated as EE and annually while in that position.
(2) Prior to departure from home station en route to CRC or other central processing facilities.
(3) In conjunction with an emergency deployment readiness exercise (EDRE).
(4) During out–processing for PCS to an overseas assignment and annually while in the overseas area.
d. When reviewing, the person will enter the date of the review in pencil below item 16 (date signed) of the paper
copy of the DD Form 93 filed in the local personnel record.
e. A new form is prepared when—
(1) There is a change in any item, except unit.
(2) Five years have elapsed since the latest form was submitted, or 5 years will have elapsed since the last regular
annual review. This 5–year criterion applies only to Soldiers on active duty and DA civilians covered in paragraph c,
above, whose original DD Form 93 is maintained at CMAOC.
f. Prepare the DD Form 93 in accordance with table 11–1 and distribute in accordance with table 11–2.
g. Within 2 working days of the casualty’s death, remove the DD Form 93 from the local personnel records, make a
copy for the local personnel file and forward the original by mail to CDR, AHRC (AHRC–PEZ), 200 Stovall Street,
Alexandria, VA 22332.

Table 11–1
Preparation of DD Form 93 (Record of Emergency Data)

Step Work Center Required action
1 PSC/Military Personnel Division (MPD) Complete the DD Form 93. Follow instructions
contained in this chapter. Ensure that each
item is explained and fully understood. Additional
instructions are contained in table 11–2
.
2 PSC/MPD Prepare a new form when there is a change in
any of the items or 5 years have elapsed
since the latest form was submitted.
3 PSC/MPD supervisor Review and ensure that—
a. All items are completed or marked as
shown in the detailed instructions in table
11–2.
b. Forms which include a continuation are secured
with a paper clip.
c. All members read and fully understand the
instructions.
4 Individual Promptly notify the unit/BNS1 when changes
require an update to DD Form 93.
5 Unit/BNS1 Expeditiously arrange with the PSC/PSD to interview
the Soldier and accomplish desired
change.
6 PSC/MPD Ensure that members review the form—
a. During out–processing for PCS and
pre–separation.
b. Upon arrival at a new duty station.
c. In conjunction with a unit–wide deployment
or premobilization readiness exercise.
7 PSC/MPD Enter date of review in pencil below item 16 of
DD Form 93 on the copy filed in individual’s
records.
8 PSC/MPD Verify the correctness and completeness of
data contained on the DD Form 93. Refer to
table 11–2 for complete dispositions instructions.
9 PSC/MPD Periodically (at least once annually), during
the personal affairs orientation, emphasize the
importance of maintaining the DD Form 93 in
a current condition.
10 PSC/MDP Upon death, remove the Soldier’s record copy
of the DD Form 93, SGLV 8286, and SGLV
8285, if applicable; make copies for the records,
and forward the originals by mail to
CDR, AHRC–PEZ, 200 Stovall Street,
Alexandria, VA 22332–0001 within 2 working
days.

Table 11–2
Preparation and distribution of DD Form 93
Category of personnel Responsible agency Initial distribution Disposition when status changes
Active duty enlistees, inductees,
and reenlistees from civilian life
entering the Active Army
Military Enlistment Processing
Station (MEPS)
Place all copies of completed
DD Form 93 in Soldier’s record,
and handcarry to the Reception
Battalion.
Upon death, mail original immediately
to CDR, AHRC–PEZ, 200
Stovall Street, Alexandria, VA
22332
Reception Battalion Mail copy to CDR, send copy to
record AHRC–PEZ, and provide
copy to Soldier.
Upon death, mail original DD
Form 93 with SGLV 8286 to CDR,
AHRC–PEZ, 200 Stovall Street,
Alexandria, VA 22332. Send copy
of DD Form 93 last LES/MPV via
the DFAS input station to CDR,
DFAS, ATTN: Inquiries Division,
Department 363,
Indianapolis, IN 46249.
ARNG and USAR personnel on
active duty for less than 6
months, or en route to or from
or while participating in authorized
training.
Responsible unit or organization
to which attached or training
site.
File copy in a separate file at
unit. File copy in record, and
give copy to Soldier and copy to
FAO.
Upon death, mail copy of DD
Form 93 with SGLV–8286 to
CDR, AHRC–PEZ. Send personal
financial record (PFR) with last
MPV to DFAS via the servicing
DFAS–RC input station.
ARNG and USAR on active duty
for more than 6 months.
Responsible unit or organization.
Mail copy to CDR, AHRC–PEZ,
200 Stovall Street, Alexandria,
VA 22332. File copy in record,
give copy to Soldier and copy to
servicing FAO.
Upon death, mail original with
SGLV–8286 to CDR, AHRC–PEZ.
Send PFR with last MPV to DFAS
via the servicing DFAS input station.
ARNG and USAR unit member
not in duty or training status
Responsible unit or organization File copy in a separate file at
unit. File copy in record, and
give copy to Soldier and copy to
FAO.
See paragraph 10–1.
USAR enlistees and reenlistees
from civilian life entering the
USAR and scheduled for IADT.
MEPS File copy in Soldier’s records
and handcarry file to Reception
Battalion. Send copy to USAR
unit of assignment and a copy
to Soldier.
Upon death, mail copy of DD
Form 93 and SGLV 8286 to CDR,
AHRC–PEZ, 200 Stovall Street,
Alexandria, VA 22332.
USAR Unit of assignment Furnish copy to FAO. Upon death, notify FAO to send
last LES/MPV to DFAS via the
servicing DFAS input station.
Reception Battalion File a paper copy in the record. Upon death, mail copy of DD
Form 93 and SGLV–8286 to
CDR, AHRC–PEZ. Notify FAO to
forward DD Form 93 with last
LES/MPV to DFAS via the servicing
DFAS input station.
USMA cadets and newly commissioned
graduates
USMA File paper copy in cadet’s records
at the USMA. Give copy
to cadet.
When commissioned, fill out new
form and mail copy to CDR,
AHRC–PEZ. File paper copy in
record and give copy to Soldier. If
death occurs in cadet status mail
copy to CDR, AHRC–PEZ. With
SGLV–8286. Send 1st paper
copy to DFAS with last LES/MPV
via the servicing DFAS station.
ROTC cadets attending summer
camp and ROTC cadets receiving
commission upon graduation.
ROTC Instruction Group. File paper copy in cadet’s record
and give copy to cadet.
When commissioned, fill out a
new form and mail copy to CDR,
AHRC–PEZ. File original in record
and give copy to Soldier.
While at summer camp, send
copy to Installation CDR of camp.
Return copy to Professor of Military
Science at school upon completion
of camp. If death occurs at
camp, mail original with SGLV
8286 to CDR, AHRC–PEZ, and
mail copy to DFAS with last LES/
MPV via the servicing DFAS input
station..
2LT’s commissioned under the
early commission program (assigned
to USAR Contingency
Group Delayed)
Army HQ processing the appointment
Home unit will file original, file a
paper copy in record, and give a
copy to Soldier.
Upon death, send original of DD
Form 93 with SGLV 8286 to CDR,
AHRC (PEZ). Send a copy with
last LES/MPV to DFAS via the
servicing DFAS input station.
Active Duty, USAR, and ARNG
Soldiers needing changes to
their DD Form 93.
Agency responsible for individual
record.
Mail copy to CDR AHRC–PEZ.
File paper copy in record and
give a paper copy to Soldier.
Upon discharge (except to reenlist
or REFRAD), destroy paper
copy. Upon death, mail original of
DD Form 93 with SGLV–8286 to
CDR, AHRC–PEZ. Send copy of
DD Form 93 with last LES/MPV to
DFAS via the servicing DFAS input
station.
DA civilians assigned OCONUS,
not designated EE.
Home station CPO Mail copy to CDR, AHRC–PEZ.
File copy in employee’s OPF,
give a copy to employee.
Upon deployment in support of
military operations, place paper
copy in out–processing packet to
take to central processing center.
Upon death, mail original to CDR,
AHRC–PEZ.
DA civilians assigned OCONUS,
designated as EE.
Home station CPO Mail copy to CDR, AHRC–PEZ.
File copy in employee’s OPF,
forward a copy to theater
AHRC. Give copy to employee.
Upon death, mail a original to
CDR, AHRC–PEZ.
DA civilians in CONUS assigned
to EE.
Home station CPO File copy in employees OPF
and give a copy to employee.
Upon deployment, mail copy to
CDR, AHRC–PEZ. 200 Stovall
Street, Alexandria, VA 22332. File
copy in OPF, place copy in employee’s
out–processing packet.
DA civilians in CONUS or
OCONUS deploying TDY
Home station CPO Mail copy to CDR, AHRC–PEZ.
File copy in OPF, place copy in
employee’s processing packet,
and give a copy to employee.
Upon death, mail original to CDR,
AHRC–PEZ.
CRC or other central processing
center
Upon deployment, forward
paper copy with employee to
theater
Upon arrival in theater, turn copy
over to the in–processing center.

Notes:
1 Upon death of a Soldier, documents to be sent to CDR, AHRC–PEZ will be mailed immediately (within 2 working days). Agencies responsible for preparation
and initial distribution of DD Form 93 will send the forms to CDR, AHRC–PEZ, when applicable, within 72 hours of preparation.
2 Forms prepared by MEPS and the Army recruiting battalion will retain the record for a minimum of 15 days and then destroy it.
3 The DD Form 93 will be completed at least 30 days before the opening date of camp or entry on active duty ( AR 145–1).
4 Prepare a new DD Form 93 when there is any change on the old form, that is, unit, marriage, divorce, birth of children, a family member deceased, home
address changes, and so forth.
5 If Soldier’s pay and allowances are processed by DFAS, then send the 2d copy to the Soldier’s BNS1for filing in Soldier’s readiness file or other POR
screening/MOB file.

11–6. Person authorized to direct disposition designation
a. All Soldiers will designate their PADD selection in the remarks portion of the DD Form 93.
b. In compliance with 10 USC 1482, the order of precedence for determining the PADD is as follows—
(1) The first person in the PADD order of precedence for both married and unmarried Soldiers will be the person
designated on the DD Form 93. The Soldier can designate any blood relative or the spouse (if married).
(2) When the person designated by the Soldier declines to be the PADD or the designated person does not survive
the Soldier, then the order of precedence prescribed below will take effect.
(a) Surviving spouse, even if a minor.
(b) Sons or daughters who have reached the age of majority in the order of seniority (age).
(c) Parents in order of seniority (age) unless legal custody was granted to another person by reason of court decree
or statutory provision. The person to whom custody was granted remains the PADD despite the fact that the Soldier
had reached the age of majority at the time of death. Stepparents serve in loco parentis and are not parents.
(d) That blood or adoptive relative of the individual who was granted legal custody of the individual by reason of a
court decree or statutory provision. The person to whom custody was granted remains the PADD despite the fact that
the individual had reached the age of majority at the time of death.
(e) The elder sibling who has reached the age of majority in the order of seniority (age). When the deceased person
has full siblings, half–siblings, or step–siblings; the order of precedence is the full siblings by seniority then the
half–siblings by seniority. Step–siblings are not eligible to direct disposition of remains. Adopted siblings are treated
the same as full siblings when adopted by both of the deceased person’s biological parents. Adopted siblings are
considered as half–siblings when adopted by only 1 of the deceased person’s biological parents.
(f) Grandparents in order of seniority (age).
(g) Other adult blood relatives in order of relationship to the individual under the laws of the deceased’s domicile.
When 2 individuals are of equal relationship, priority will be determined by age.
(h) Remarried surviving spouse. For this directive, the remarried surviving spouse is one who was not divorced from
the deceased and has remarried at the time disposition of remains is to be made. The latter would apply to the case of a
Soldier who has been declared deceased, body not recovered, and whose remains are later recovered and identified.
(i) Person in loco parents.
(j) Legal representative of the estate may make disposition of remains when all efforts to identify or locate a person
designated on the DD Form 93 or in categories (a) through (i) are unsuccessful. The legal representative must be
properly appointed by a civil court having jurisdiction of the decedent’s estate. The legal representative of the estate
will submit a claim to direct disposition of the remains through the casualty assistance center to MACS.
(k) Personal friend of the deceased when the remains are not claimed by a person designated on Soldier’s DD Form
93 or in (a) to (j) above. The Chief, Disposition Branch (AHRC–PED–D) will determine the PADD whenever the
PADD will be someone other than a blood relative of the decedent.
(l) When the person designated in Soldier’s DD Form 93 and all known persons in categories (a) through (k)
relinquish disposition authority or cannot be identified or located, then disposition of the remains will be made by the
administrative determination of Chief, Disposition Branch.
(m) When the person designated by the Soldier on the DD Form 93 and the highest in the order listed in (a) through
(j) declines in writing to direct the disposition of remains DA Form 7302 (Disposition of Remains Statement), the
authority will be offered to the next person in order of priority.
c. Other members of the decease Soldier’s family may not necessarily agree with the Soldier’s designated PADD.
The Army will not become involved with this family issue and will comply with the Soldier’s wishes to the extent
possible. However, the Army will comply with a civil court order enjoining the Army from transferring custody of the
remains or granting control or custody of the remains to a person other than the person the Soldier designated.
d. Personnel offices assisting Soldiers with the completion of the DD Form 93 will ensure Soldiers make a PADD
designation in the remarks section and include name, relationship, address with zip code, and telephone number for the
person designated as the PADD. When a Soldier designates a blood relative other than the spouse, if married or a
parent if single, the Soldier will be counseled by an officer, warrant officer, senior NCO (SFC–CSM), or civilian
employee (GS–5 equivalent or higher) or contract employee, and the counselor will attach a copy of the counseling to
each copy of the DD Form 93. If the Soldier insists on designating a relative other than the PNOK, the counselor will
annotate the following comments in the counseling form: On (date) this Soldier was counseled regarding this unusual
PADD designation.
e. Currently PADD information may be entered in eMILPO under the additional emergency information category.
After this selection is made, the system will display the data related to the selected Soldier’s PADD information. You
may select individual authorized to direct disposition of the Soldier’s remains and enter the address with zip code and
telephone number in the general remarks block. Additional emergency notification data will currently print in the
continuation/remarks block of the DD Form 93. A change to eMILPO will be published in the near future to modify
the mandatory recording of PADD information and make this information a separate line item.

Chapter 12
Life Insurance

Section I
Servicemembers’ Group Life Insurance

12–1. Establishment
The Servicemembers’ Group Life Insurance Program became effective on 29 September 1965 with the enactment of
PL 89–214. Since its inception, the SGLI program has had several amendments. The major changes have been the
amount of coverage, the persons eligible to be insured, the conditions under which persons are eligible for SGLI, and
the continuation of such insurance after the Soldier’s transition from the Service. These laws are codified as 38 USC
1965–1980. The SGLI is a group life insurance policy purchased by DVA from a commercial life insurance company.
The program is operated under an arrangement with commercial companies through the OSGLI.

12–2. Soldier responsibilities
a. Soldiers will ensure the amount of insurance coverage and beneficiary designations on their SGLV Form 8286 are
current.
b. Soldiers will promptly inform the personnel officer of any—
(1) Election to increase or decrease coverage.
(2) Election not to have coverage.
(3) Change or addition to beneficiaries.
(4) Legal name change.

12–3. Application, type, and amount of insurance
a. Eligible Soldiers apply for SGLI coverage and designate beneficiaries with SGLV Form 8286.
b. The insurance issued under the SGLI is term life insurance. SGLI does not pay dividends. There are no loans,
cash, paid–up, or extended insurance values, or any provision for waiver of premiums or benefit because of total
disability, accidents, and so forth, except for disability.
c. As of 1 September 2005, all Soldiers are automatically insured under SGLI for the maximum $400,000 amount of
coverage, unless they elect in writing to be covered for a lesser amount, or not to be covered at all. They may purchase
lesser amounts in increments of $50,000.
d. The SGLI coverage does not affect the right to retain any other Government or private insurance, except VGLI.
This coverage is in addition to any other benefits payable in case of death (including any other Government life
insurance that the Soldier may have in force, except VGLI).

12–4. Soldiers eligible to be insured
a. Full–time coverage is provided for the following Soldiers while performing full–time active duty or ADT under
calls or orders that do not specify a period of less than 31 days—
(1) Commissioned, warrant, and enlisted Soldiers.
(2) Members of the Ready Reserve who are assigned to a unit or position in which they may be required to perform
active duty or ADT and each year will be scheduled to perform at least 12 periods of IDT that is creditable for
retirement purposes under 10 USC.
(3) Cadets of the United States Military Academy.
b. Cadet members of ROTC while taking part in field training or practice cruises, under calls or orders that do not
specify less than 31 days (full–time coverage) or orders specifying less than 31 days (part–time coverage)
c. Members of the Individual Ready Reserve (IRR) who volunteer for assignment to a MOB category under 10 USC
12304(i)(1).
d. Part–time coverage is provided to the following eligible Soldiers of the Reserves who do not qualify for full–time
coverage while performing AD or ADT under calls or orders specifying period of less that 31 days—
(1) Commissioned, warrant, and enlisted Soldiers.
(2) Soldiers in the IRR during 1–day call–ups.
(3) Soldiers in the ARNG while performing duty under 32 USC 316, 32 USC 502, 32 USC 503, 32 USC 504, or 32
USC 505.
(4) Cadets of the ROTC, while attending field training exercises.

12–5. Termination of coverage
a. Absent without leave. When a Soldier is determined to be AWOL, the CDR will promptly submit DA Form 4187
(Personnel Action) to the DFAS. The DFAS will automatically terminate the Soldier’s pay if the AWOL continues for
31 consecutive days. The SGLI coverage is terminated at the end of the 31st day of absence. Deductions for SGLI will
also cease as of the 31st day of absence.
b. Court–martial sentence. The SGLI coverage terminates at the end of the 31st day of continuous confinement
when a Soldier is under court–martial sentence, including total forfeiture of all pay and allowances. (As an exception,
see offenses listed in paragraph 12–7, below which would result in prompt termination of coverage.)
c. Arrest or confinement by military authorities. Arrest or confinement by military authorities does not terminate
SGLI coverage, except as stated in b, above.
d. Civilian confinement. The SGLI coverage terminates at the end of the 31st day of civilian confinement if a
Soldier is confined under a sentence adjudged by a civilian court.

12–6. Restoration of terminated coverage
The CDR will ensure that the DA Form 4187 is forwarded to DFAS so that premium deductions can be resumed for
any insurance terminated under the provisions of paragraph 12–5 a, 12–5b, and 12–5 d. The DFAS will automatically
restore coverage as of the date the Soldier is returned to duty with pay. Beneficiary designations or elections of
settlement in effect at the time of termination will remain the same as before coverage termination.

12–7. Forfeiture of coverage
a. The persons below will forfeit all rights to SGLI.
(1) Those guilty of mutiny, treason, spying, or desertion.
(2) Those who, because of conscientious objections, refuse to perform service in, or wear the uniform of, the Armed
Forces of the United States.
b. No insurance will be payable for death inflicted as a lawful punishment for crime, or for military or naval
offenses. However, it will be paid for death inflicted by an enemy of the United States.

12–8. Payment of claims
The OSGLI manages all SGLI claims payments. Send claims to OSGLI.

Section II
Servicemembers’ Group Life Insurance for Active Duty Soldiers

12–9. Premium rates
Soldiers of the Uniformed Services pay the cost for full–time coverage under the SGLI program. A monthly premium
charge is deducted from the Soldiers’ pay. Premiums will not be prorated; a full monthly premium will be deducted for
the month in which a Soldier enters or leaves active duty or ADT unless he or she declines coverage under this
program.

12–10. Continuity of elections and designations
a. Following active duty, if the Soldier becomes obligated or must become obligated for duty in the ARNG or
USAR, he or she must make a new election or designation by completing a new SGLV Form 8286. When a Soldier is
on continuous active duty, ADT, or TTAD for more than 1 year, any reserve obligation will be considered a new
obligation and will require a new election or designation.
b. Any election or designation within the 120 days following transition from active duty, ADT, or ADSW will
replace an election made while on AD. It will continue for the remainder of the 120 days. During this time the Soldier
may not reduce or increase the amount of coverage to which entitled.
c. Individual Soldiers of the IRR who are not eligible for full–time SGLI coverage must complete a new SGLV
Form 8286 each time they enter on active duty, AT, ADT or ADSW, of 31 days or less.

Section III
Servicemembers’ Group Life Insurance for the U.S. Army Reserve, the Army National Guard, and the
Reserve Officers’ Training Corps

12–11. Who is covered
a. The SGLI coverage is provided for all unit Soldiers of the ARNG and USAR and unit Soldiers in pay status.
b. Soldiers of the IRR or individual mobilization augmentee, attached for training in a non–pay status to units that
are scheduled for at least 12 periods of IDT annually, that is, reinforcement training unit, MOB designation detachment,
or an Army Reserve Forces School student detachment.
c. Soldiers who have completed at least 20 years of satisfactory service creditable for retirement purposes (if they
are assigned to, or on application would be eligible for assignment to, the Retired Reserve; and have not received the
first increment of retired pay or reached age 61).
d. Cadet members of ROTC while taking part in field training or practice cruises, under calls or orders that do not
specify less than 31 days (full–time coverage) or specifying less than 31 days (part–time coverage).
e. Soldiers of the IRR or individual mobilization augmentee, not included in b, above, during AT, ADT or ADSW
for a period of less than 31 days (part–time coverage only).

12–12. Periods of coverage
Coverage under the SGLI Program is provided as follows—
a. Full–time coverage.
b. Part–time coverage.

12–13. Beginning and ending dates of coverage
The periods during which a Soldier is insured under the SGLI Program will begin and end as follows—
a. Beginning dates of coverage.
(1) The first day of active duty, ADT, ADSW.
(2) The beginning of IDT scheduled in advance by competent authority.
(3) The first day a Soldier of the IRR is assigned or attached to a unit.
(4) Upon application and payment of 1 month’s premium for Soldiers who complete 20 years of satisfactory service.
b. Termination of coverage. Insurance terminates as stated below, unless the insured aggravates or incurs a disability
during his or her period of coverage (see (3), below).
(1) Full–time coverage will terminate 120 days after transition from duty. This does not apply if the Soldier is
eligible for transfer to Retired Reserve for having completed 20 years of satisfactory service creditable for retirement
purposes. The Soldier must send an application to OSGLI before the end of the 120–day period.
(2) Part–time coverage terminates as stated below. (The insurance continues in force while the Soldier is returning
directly from the place of duty).
(a) At midnight, local time, on the last day of a period of active duty, ADT, ADSW, TTAD, for 31 days or less.
(b) At the end of IDT scheduled in advance by competent authority.
(3) The insurance coverage will cease if terminated or forfeited under the conditions listed in paragraphs 12–5 and
12–7.
(4) The automatic insurance coverage of a Soldier who either cancels or elects reduced coverage will end at
midnight of the last day of the month in which the custodian of the local personnel records received the new completed
SGLV Form 8286.
c. Extensions of coverage for disabled Soldiers.
(1) The insurance of a Soldier will continue in force if on the date of separation or release from eligible status, he or
she is totally disabled. Termination dates in b(1), above will be extended to 1 year after separation or release; or to the
date the Soldier ceases to be totally disabled, whichever is earlier. The insurance will not terminate during the 120–day
period following separation or release from an eligible status.
(2) The insurance of a Soldier with part–time coverage will continue in force for 120 days after the end of a period
of duty during which he or she becomes disabled or aggravates a pre–existing disability which causes him or her to be
uninsurable at standard premium rates. This will be according to the good health
(3) The insurance is payable if death results from the incurred or aggravated disability within 120 days following the
period of duty. Standards approved by DVA.

12–14. Applying for insurance
The maximum amount of insurance is $400,000. Eligible Soldiers are automatically covered for $400,000, unless they
elect in writing to be covered for a lesser amount, or not to be covered at all. To prevent restoration of maximum
coverage when the Soldier completes a new SGLV Form 8286, he or she must write the desired amount of insurance
requested in the amount of coverage field. If the Soldier is paying for insurance less than $400,000 and the amount of
coverage field is left blank on the SGLV Form 8286, the Soldier is essentially requesting maximum coverage.

12–15. Payment of premiums
Premium rates cannot be prorated. They are not reduced if coverage is provided for less than 1 full month or less than
1 full year. Soldiers of the IRR and Standby Reserve who have completed 20 years of creditable service will also be
charged these same rates when assigned or attached to a unit. Rates for all other eligible Soldiers will be the same
regardless of age. Premiums are as follows—
a. Automatic payroll deduction. The DFAS will automatically deduct premiums from the Soldier’s pay. Deductions
will continue unless the member waives the insurance or reduces coverage.
(1) Those assigned to ARNG and USAR in pay status.
(2) Those on active duty, ADT, ADSW, TTAD under call or order for not less than 31 days.
(3) The ROTC cadets on ADT for not less than 31 days while attending summer field training.
b. Annual payment. Premium rates for Soldiers on brief periods of duty will be collected at the site of AT, ADT,
ADSW, or TTAD of 31 days or less. The DFAS will automatically deduct premiums from the Soldier’s training pay.
Soldiers who have already paid the current fiscal year premium must present proof of payment at the training site to
preclude automatic deduction.
c. Waived or reduced coverage. A new premium deduction (or no deduction) for reduced or waived full–time
coverage begins on the first day of the month. It will be following the date the FAO or custodian of the Soldier’s
records received the completed SGLV Form 8286. Insurance coverage cannot be waived or reduced for a Soldier who
has part–time coverage with premium rate paid semiannually (2), above or annually (3), above).
d. Premium collection. The CDR, HRC–STL is responsible for collecting premiums for attached personnel. The
HRC–STL will compute and collect premiums semiannually.

12–16. Counseling for Army National Guard and U.S. Army Reserve coverage
a. Counseling. Counsel ARNG and USAR members according to paragraph 2–2 and 2–3 of this regulation.
b. Twenty qualifying years–Retired Reserve. The unit CDR will counsel ARNG and USAR Soldiers who completed
20 qualifying years of service before transfer to Control group or before transition.

Section IV
Servicemembers’ Group Life Iinsurance Election and Certificate

12–17. Beneficiary designations
a. All Soldiers electing SGLI coverage are required to designate each principal and contingent beneficiary by name.
Soldiers may not designate beneficiaries “BY LAW” or “BY WILL.”
b. A Soldier may designate as beneficiary any person, firm, corporation, or legal entity, including a charitable
organization or a trust. The Soldier may designate a principal (first) and a contingent (second) beneficiary. A
contingent beneficiary receives the SGLI proceeds if the principal beneficiary dies before the Soldier. When a Soldier
designates more than 1 beneficiary, the SGLV Form 8286 must clearly show each beneficiary designated as either
“principal” or “contingent.” When the Soldier designates 2 or more beneficiaries as principal or contingent, the Soldier
should specify in fractions, percentages, or monetary amounts the share to be paid to each beneficiary shown on the
form.

12–18. Counseling on beneficiary designations
a. Initial requirement. Explain the rights, benefits, and privileges available under SGLI to all eligible Soldiers
entitled to coverage upon initial entry on active duty, and to USAR or ARNG. Advise all Soldiers that servicing legal
assistance attorneys are available to counsel Soldiers on the impact of their beneficiary
b. Designations on payment. Designations on the payment of proceeds or on their estate plan as a whole, at no
expense to the Soldier. Written handouts will provide all counseling this paragraph requires except for the unusual
beneficiaries designations (para 12–18b, below). Servicing staff and CMD judge advocates must review and provide
legal advice on the content of such handouts (see AR 27–3).
c. Initial requirement, unusual designation. The installation AG will appoint an officer, warrant officer, senior NCO
(E7–E9), or civilian (GS–5 or higher) employee or contract employee to counsel Soldiers who name some person or
organization other than family members or parents as a beneficiary. The appointed officer will sign the SGLV Form
8286 in the “Witnessed and Received By” block. If an appointed Federal contract employee signs, enter the word
“Contractor” in the “Rank, Title, or Grade” block of the SGLV Form 8286. Appointment of a contract employee will
be in writing and will include the statement that the contractor is authorized to sign “for” the delegating official as a
ministerial act based upon objective criteria as set forth in existing regulations or policy requiring no exercise of
discretion. At a minimum, the counselor will advise the Soldier that SGLI is intended to provide some form of
financial security for family members or parents. Additionally, inform the Soldier that election of beneficiaries is a
personal choice requiring careful consideration. If the Soldier insists on an unusual designation, the person providing
the counseling to the Soldier will insert the following notation near the bottom of the SGLV Form 8286: “On (date)
this Soldier was counseled regarding this unusual beneficiary designation.” The person who counseled the Soldier will
sign and date the form.
d. Married Soldiers. While the selection of a beneficiary is a matter of free election for the insured, and the insured
should never be forced to designate otherwise, under PL 190–80, if a married Soldier elects reduced insurance
coverage from the maximum amount or designates a beneficiary outside of his or her spouse or family members, the
servicing personnel unit (representing the DOD) must provide the spouse with written notification of the designation
change.
e. Designation of minors directly by name. Counsel a Soldier who wishes to name a minor as a principal or
contingent beneficiary directly by name that SGLI proceeds cannot be directly paid to a minor. Further advise the
Soldier of the following—
(1) Advantages are—
(a) The probate of a will is not required in order to pay SGLI proceeds. If the SGLI proceeds are the only major
asset in the Soldier’s estate, the delay and expense involved in probate may be avoided altogether.
(b) A court will determine the person best qualified to serve as guardian of the SGLI proceeds for the benefit of the
minor.
(2) Disadvantages are—
(a) Before the SGLI proceeds may be released and used for the benefit of a minor (other than a minor spouse), an
adult acting on behalf of the minor (or appointed by a court to do so) must petition a court to appoint the guardian for
the SGLI proceeds. Since the appointment of a guardian takes place after the Soldier’s death, the Soldier has no input
about the person selected to act for the minor. In many cases, the person appointed guardian for a child who is
designated as an SGLI beneficiary may be the Soldier’s spouse or former spouse.
(b) Most courts will require the guardian to pay for a surety bond to ensure payment of the SGLI proceeds.
(c) Under some state laws, only a certain amount of money may be spent on behalf of a minor each month or year,
despite the Soldier’s election. If more is needed, a judge must approve.
(d) Certain bond, court, and legal expenses are paid out of the SGLI proceeds, initially, as well as while the
designated beneficiary remains a minor.
(e) The distribution of SGLI proceeds are delayed pending the appointment of a guardian.
(f) All SGLI proceeds must be paid to the minor at age 18, regardless of the minor’s maturity, or lack thereof.
f. Designations of custodians and trustees. Designating a custodian for minor beneficiaries or a trustee for minor
and/or adult beneficiaries may be preferable to designating some persons directly by name as SGLI beneficiaries. These
methods require taking certain steps before such designations can be made. A Soldier should be counseled to not delay
completing the SGLV 8286 in order to complete these steps. For example, it is preferable that Soldiers designate a
minor beneficiary directly by name and later execute a new SGLV Form 8286 after they have found a person who has
agreed to serve as the minor’s custodian or trustee.
g. Designating a custodian. Advise a Soldier who desires to name a custodian for a minor as the principal or
contingent beneficiary under the UGMA or the UTMA that before completing the SGLV 8286, they should obtain the
approval of the friend, relative, or financial or other institution they want to serve as the UGMA/UTMA custodian for
distribution of the SGLI proceeds. Transfer of SGLI benefits under the UGMA/UTMA may be for the benefit of a
minor child or children, regardless of their relationship to the Soldier. Further advise the Soldier that—
(1) Advantages are—
(a) There is no requirement for court involvement. The court appointment of a custodian and the probate of a will is
not required in order to pay SGLI proceeds. If the SGLI proceeds are the only major asset in the Soldier’s estate, the
delay and expense involved in probate may be avoided altogether.
(b) The Soldier, not a court, determines who will act in the minor’s best interest with regard to the use of SGLI
proceeds.
(c) The UGMA/UTMA custodian can use the SGLI proceeds, as the UGMA/UTMA custodian determines is
appropriate, for the benefit of the children during the time the children remain minors.
(d) Ordinarily the UGMA/UTMA custodian will not be required to pay for a surety bond to receive the SGLI
proceeds.
(e) There ordinarily will be no delay in the distribution of SGLI proceeds to the designated UGMA/UTMA
custodian.
(2) Disadvantages are—
(a) All SGLI proceeds must be paid to the minor at age 18, regardless of the minor’s maturity, or lack thereof.
(b) There is no automatic court supervision of the UGMA/UTMA custodian.
(c) There is no surety bond required that could protect the minor’s funds from theft, fraud, waste, and other such
acts by the UGMA/UTMA custodian.
h. Designating a trustee under a trust established in a will. Advise a Soldier who wishes to designate a trustee
under a trust established in a will (a testamentary trust) as a primary or contingent beneficiary that before completing
the SGLV 8286, the Soldier must have a will prepared that contains a trust, and the Soldier must sign (execute) the
will. The trust in the will may be established for minors or adults, regardless of their relationship to the Soldier. Further
adviser the Soldier the following—
(1) Advantages are—
(a) The will may waive a surety bond and related expense.
(b) The trustee can use the SGLI proceeds for the benefit of the minor for the period of time, and in the manner
specified, in the will. Direct distribution of SGLI proceeds may be delayed beyond the 18th birthday of the minor (for
example, upon completion of college, or age 25, which ever occurs first).
(2) Disadvantages are—
(a) The will, which might not have otherwise required probate (for example, because of the small amount of other
property in the Soldier’s estate), will be probated and the court must appoint the trustee before the designated trustee
may receive the SGLI proceeds. Court and legal expenses must be paid.
(b) The distribution of SGLI proceeds will be delayed.
(c) There is no surety bond required that could protect the minor’s funds from theft, fraud, waste, and other such
acts by the trustee.
i. Designating a trustee under a trust established in a trust document (outside a will). Advise a Soldier who wishes
to designate a trustee under a trust established in a trust document as a primary or contingent beneficiary that before
completing the SGLV 8286, the Soldier must have a trust document prepared, and the Soldier must sign (execute) the
trust document. The trust document may be established for minors or adults, regardless of their relationship to the
Soldier. Further advise the Soldier of the following:
(1) Advantages are—
(a) Court involvement is not required. The court appointment of a guardian and the probate of a will are not
required in order to distribute SGLI proceeds. This usually avoids court costs and attorney’s fees.
(b) A surety bond (and related expense of maintaining the bond) is not required.
(c) There ordinarily is no delay in the distribution of SGLI proceeds to the trustee.
(d) The trustee can use the SGLI proceeds for the benefit of the minor for the time specified in the trust document in
the manner stated in the trust document. Direct distribution of SGLI proceeds may be delayed beyond the 18th birthday
of the minor (for example, upon completion of college, or age 25, which ever occurs first).
(2) Disadvantages are—
(a) The court does not supervise the trustee.
(b) Surety bond that could protect the minor’s funds from theft, fraud, waste, and other such acts by the trustee is
not required.
(c) The Soldier must usually pay a civilian lawyer to draft and execute a trust document.
j. Failure to properly name beneficiary. Advise Soldiers that if they do not designate beneficiaries, or their
designation fails, (for example, the designated beneficiary dies before the Soldier dies; a trustee is designated, but no
trust was established) 38 USC 1970 determines the payment of SGLI proceeds in the following order—
(1) Widow or widower; if none, to—
(2) Child or children in equal shares with the share of any deceased child distributed among the descendants of that
child; if none, to—
(3) Parents in equal shares; if none, to—
(4) The executor or administrator of the Soldier’s estate; if none, to—
(5) Other NOK.

12–19. Change or cancellation of beneficiary designation
a. Advise Soldiers that they must execute a new SGLV 8286 to change a beneficiary designation and that any event
occurring after the Soldier completes the SGLV 8286 (for example, divorce, annulment) will not change their
beneficiary designation. A last will and testament, a power of attorney, or any other document will not and cannot
change or cancel any SGLI beneficiary designation. To change a beneficiary, the Soldier must complete a new SGLV
8286.
b. An insured Soldier may designate a beneficiary or change a prior designation any time without knowledge or
consent of the beneficiary (exception noted in paragraph 12–19f of this regulation. The Soldier must complete SGLV
8286. In part 2, the Soldier will enter the names of principal or contingent beneficiaries.
c. Any Soldier who desires to change beneficiaries and is on an authorized leave, TDY, or approved administrative
absence, and cannot report to the custodian of the local personnel records, may go to the nearest Army, ARNG, or
USAR installation. The Soldier will report to the CDR or agency responsible for preparing, revising, or making
changes to SGLI benefits. With proper identification, he or she may prepare a new SGLI election. That agency will
give the Soldier the proper copy and promptly send the original and other copy to the custodian of the Soldier’s local
personnel records.
d. Soldiers may change beneficiaries after transition for as long as coverage is in effect. A copy of DD Form 214
(Certificate of Release or Discharge from Active Duty) is required as proof of coverage. The Soldier may make
beneficiary changes by sending a letter with his or her signature and a copy of his or her DD Form 214 to OSGLI
requesting the desired change. Include a statement that the change of beneficiary applies to the 120 days following
transition from active duty or other applicable period.
e. A designation or change of beneficiary will not be valid unless it is received by OSGLI, the custodian of the
Soldier’s records, or authorized representative prior to payment.
f. The unit personnel center will notify the member’s spouse in writing if the Soldier chooses 1 of the following
elections—
(1) When the member is eligible for insurance and makes and election not to be insured.
(2) When the member makes an election for coverage less the maximum amount.
(3) When the member makes a designation of any persons other than the spouse or child of the Soldier.

12–20. Automatic termination of beneficiary designation
A beneficiary designation will automatically terminate for 1 of the following reasons—
a. Insurance under the group policy terminates 120 days following transition from all duty, or there is no longer an
obligation to perform duty in a Uniformed Services.
b. The Soldier re–enters on active duty, or assumes an obligation to perform duty, in another Uniformed Services.
c. The Soldier re–enters on active duty, ADT, IDT, or TTAD in the same Uniformed Services after a break in
service.
d. At the end of an extended period of disability coverage, not to exceed 1 year.

12–21. Election and review of coverage
a. To elect options, every eligible Soldier must have on file a properly completed SGLV Form 8286. Personnel
officials ensure all entries are typed or printed legibly in ink, except for the following, which must be in the Soldier’s
handwriting—
(1) Signature (First, MI, Last).
(2) Reduction or refusal of insurance.
b. A Soldier’s election on or before the first day of entry on active duty is effective starting that date and for
subsequent months, unless he or she changes or terminates it.
c. If a Soldier waives the right to SGLI or reduces the amount of coverage from the maximum allowable to a lesser
amount, it must be in his or her own handwriting.
d. Coverage in effect on the day a Soldier waives or reduces SGLI will end at midnight of the last day of the month
in which the custodian of the Soldier’s personnel file or authorized representative receives the revised SGLV 8286, as
stated above.
e. A waiver or reduction of SGLI ends on discharge and immediate reenlistment (in the same or another Uniformed
Services) or when discharged to accept a commission or warrant officer appointment, with or without a break in
service. A Soldier who has a waiver or reduction of SGLI terminated by the foregoing is automatically reinsured for
the $400,000 amount of SGLI after changing status. At that time, the Soldier must complete a new SGLV 8286. He or
she must again specify the waiver or reduction desired.
f. Review and update SGLV 8286 anytime there is change or during any records audit. A new SGLV 8286 is not
required when the only change is the Soldier’s unit of assignment. If no update is required during any records audit, the
Soldier will initial and enter date in ink, on the bottom right margin of the form.

12–22. Restoration or reinstatement of waived coverage
a. When a Soldier who waived the right to be insured under SGLI or elected reduced insurance coverage now wants
to obtain coverage or increase the amount, the Soldier must apply with the OSGLI, in writing, by completing SGLV
8285.
b. Soldiers desiring to reinstate or increase current SGLI coverage will complete and sign SGLV 8285, part I. The
Soldier’s CDR or equivalent superior (person should have general knowledge of the Soldier’s general health condition)
will certify part II. Retain the original completed SGLV 8285 and a new SGLV 8286 in the local personnel records if
the Soldier answers “NO” to item 11, and all parts of items 12 and 13, and forward a copy to DFAS to deduct
premiums from the Soldier’s pay. Do not send a copy of the SGLV 8285 to the OSGLI. In the event of the Soldier’s
death, forward a copy of the completed SGLV 8285 and SGLV 8286 to CDR, AHRC–PEZ, 200 Stovall Street,
Alexandria, VA 22332.
c. If the Soldier answers “YES” in item 11, or to any part of items 12 or 13 on the SGLV 8285, file the original
SGLV 8285 in the local personnel records and send a copy of the completed form to the OSGLI, 290 West Mt Pleasant
Avenue, Livingston, NJ 07039, or fax to (877) 832–4943. The OSGLI will review the application and return an
annotated copy to the Soldier’s unit showing whether they approved or disapproved the request. File the copy the
OSGLI returns in the Soldier’s local personnel records. Do not submit a new SGLV 8286 to DFAS until the OSGLI
returns the “APPROVED” SGLV Form 8285. Upon receipt of the “APPROVED” SGLV 8285, submit the completed
form to DFAS with an effective date as of the date the SGLV 8285 was submitted to the OSGLI. If the request for
insurance is disapproved, notify the Soldier and advise that he or she may write OSGLI for an explanation of the
disapproval.

Section V
Family Servicemembers’ Group Life Insurance

12–23. General
Public Law 107–14, effective 1 November 2001, established Family Servicemembers’ Group Life Insurance coverage
for members of the Uniformed Services who are eligible for SGLI coverage. This law allows for elected SGLI
insurance coverage of the member’s spouse for up to $100,000, in $10,000 increments, and automatic coverage of the
member’s dependent children for $10,000 for the time that they have full–time SGLI coverage. Dependent spouses also
have the opportunity to convert FSGLI to a private life insurance policy.
a. The FSGLI is a program extended to the spouses and dependent children of Soldiers insured under the SGLI
program. The FSGLI program provides up to a maximum of $100,000 of insurance coverage for a spouse, not to
exceed the amount of SGLI the insured Soldier has in force, and $10,000 for dependent children. Spousal coverage is
issued in increments of $10,000.
b. The FSGLI coverage is provided under a group life insurance policy purchased from a commercial life insurance
by DVA. The DVA supervises the OSGLI, who administers the FSGLI program.
c. The FSGLI provides life insurance protection only. It does not provide disability or other supplementary benefits.
It has no cash, loan, paid–up, or extended insurance values and does not pay dividends.
d. Soldiers with FSGLI coverage also have access to up to 50 percent of the face value of the spousal coverage
through the Accelerated Benefits Option (ABO). To qualify for the ABO, the spouse must have a medical prognosis of
life expectancy of 9 months or less. Only the Soldier can apply for and receive the accelerated benefits.
e. If an insured Soldier declines FSGLI coverage for a spouse or elects an amount less than the maximum amount
available, the Soldier may later apply for coverage or an increase in coverage up to the $100,000 maximum, or the
amount of SGLI held by the insured Soldier, whichever is less. The DVA requires proof of spouse insurability (proof
of good health) in these cases.
f. The Soldier is the beneficiary of the FSGLI coverage, so no beneficiary need be named. A Soldier is not entitled
as beneficiary if he/she is convicted or pleads guilty to involvement in the death of the spouse or the dependent child.
g. A Soldier married to another Soldier can be insured under both the FSGLI and SGLI programs at the same time,
for a maximum coverage amount of $500,000.

12–24. Eligible persons to be insured
a. Persons eligible to be insured in the FSGLI program are the current spouse and the dependent children of all
Soldiers (active duty and Ready Reserve) who are covered under the SGLI program on a full–time basis.
b. Dependent children are defined as follows—
(1) All natural born children and legally adopted children under the age of 18.
(2) All stepchildren under the age of 18 who are members of the Soldier’s household.
(3) Any dependent child between the ages of 18 and 23 who is a full–time student.
(4) Any dependent child who has been declared legally incompetent before the age of 18.

12–25. Coverage levels
a. Spousal coverage is a maximum of $100,000 and can be in lesser amounts in increments of $10,000. Spousal
coverage cannot exceed the Soldier’s level of SGLI coverage.
b. Dependent child coverage is the set amount of $10,000 for each dependent child.

12–26. Effective date of coverage
a. The FSGLI coverage begins automatically when the Solder—
(1) Enters service and is married/has dependent children, or
(2) Gets married or gains a dependent child during service, and
(3) Has full–time SGLI coverage.
b. Spousal coverage is automatically at the maximum level of $100,000 or the Soldier’s SGLI coverage level, if it is
less than $100,000. Automatic coverage begins with the following events—
(1) The date of induction into service.
(2) The date of a marriage while in service.
(3) The date a child becomes a dependent (that is, date of birth, date of adoption, date entered the household).

12–27. Premiums
The Soldier pays premiums for the spousal coverage. The dependent child coverage is free.
a. For all Soldiers entitled to SGLI coverage, DFAS will deduct the premium amount from the Soldiers pay, or
otherwise collect from the Soldier.
b. Spousal premiums are based on 7 age brackets. Premiums increase as the spouse reaches each successive age
bracket. The increase is effective the month of the spouse’s birthday.

12–28. Termination of insurance
The Soldier can choose to decline FSGLI spousal coverage at any time. The FSGLI dependent child coverage is not
affected by the declination of FSGLI spousal coverage. The FSGLI dependent coverage will remain in effect as long as
the Soldier has full–time SGLI coverage and the child qualifies as an insurable dependent. The FSGLI coverage will
also end due to any event that causes the Soldier’s full–time SGLI coverage to end, or if the spouse or child becomes
ineligible to be covered under FSGLI.
a. The following events end FSGLI spousal coverage—
(1) Soldier declines SGLI coverage.
(2) Soldier declines FSGLI spousal coverage.
(3) The marriage ends due to divorce.
(4) The Soldier dies.
(5) The Soldier is discharged or released from active duty.
b. Soldiers who desire to not have SGLI coverage must complete an SGLV 8286. When completing SGLV 8286,
the Soldier should also complete an SGLV 8286A (Family Coverage Election declining FSGLI coverage).
c. The Soldier must complete SGLV 8286A in order to decline FSGLI coverage. Elections made on SGLV 8286A
take effect upon the date the Soldier’s personnel office receives the form. The Soldier may decline coverage prior to
automatic issue or after coverage has been in effect.
d. The FSGLI coverage for both spouses and dependent children will terminate 120 days after termination of the
Soldier’s full–time SGLI coverage.

12–29. Reduction and cancellation of Family Servicemembers’ Group Life Insurance
If a Soldier chooses to have less than the maximum spousal coverage of $100,000, he or she can elect a lower coverage
level. Lower coverage levels range from $90,000 to $10,000, in increments of $10,000. Spousal coverage cannot
exceed the level of the Soldier’s coverage. While the spousal FSGLI coverage can be reduced, the dependent child
coverage level is fixed at $10,000.The Soldier pays no premium on child dependent coverage.
a. Spousal coverage. An insured Soldier may elect to reduce or cancel spousal coverage at any time. If the Soldier
elects to reduce the amount of spousal coverage, the reduced amount of coverage remains in effect until the Soldier
requests an increase in coverage or cancellation of coverage. Where spousal coverage is cancelled, it will terminate as
follows—
(1) 120 days after the date of an election made in writing by the Soldier to terminate the coverage.
(2) 120 days after the date of the Soldier’s death.
(3) 120 days after the termination of the insurance on the Soldier’s life.
(4) 120 days after the termination of the marriage.
b. Dependent child coverage. Dependent child coverage may not be reduced for any reason while the Soldier is
insured. Dependent child coverage automatically terminates when the insured Soldier is no longer insured or when the
dependent child no longer qualifies as a dependent. Dependent child coverage will terminate at the earliest of either—
(1) 120 days after the date of the Soldier’s death.
(2) 120 days after the date of termination of the insurance on the Soldier’s life.
(3) 120 days after the termination of the dependent’s status as an insurable dependent of the Soldier.

12–30. Restoring and increasing Family Servicemembers’ Group Life Insurance coverage
To restore and increase FSGLI coverage, the Soldier must request in writing on SGLV 8285A (Request for Family
Coverage for Spouse) and SGLV 8286A through the unit personnel office. The “good health” of the spouse is an issue
in being eligible to restore and increase FSGLI coverage, and the Soldier must answer health questions. Election to
restore or increase coverage made on SGLV 8285A takes effect upon the date the Soldier’s unit receives the form if
“good health” is not an issue. If the OSGLI must determine “good health,” the coverage does not go into effect until
the OSGLI makes an affirmative decision. Once the OSGLI establishes “good health,” a premium is due for the month
the unit received the election. The OSGLI will advise both the Soldier and the unit of the acceptance or rejection of the
application.
a. The Soldier and the Soldier’s spouse will complete and sign SGLV 8285A, parts I and II. Upon receipt, the unit
CDR or equivalent or designee will then complete the certification in part III.
b. If all medical questions are answered “NO” file the SGLV 8285A in the Soldiers local personnel records with
completed SGLV 8286A.
c. If any of the medical questions are answered “YES,” send the SGLV 8285A directly to the OSGLI, or fax for
review and decision.
d. Upon receipt of the OSGLI decision, file SGLV 8285A and SGLV 8286A, if applicable, in the Soldier’s local
personnel records. Do not deduct premiums until the OSGLI returns its decision.

12–31. Accelerated Benefits Option
The ABO permits a Soldier to receive up to 50 percent of the spousal FSGLI coverage for a spouse whose physician
has diagnosed him or her as being terminally ill. In order to qualify for the ABO, the spouse must have a valid written
medical prognosis from a physician of life expectancy of 9 months or less to live. Only the Soldier can apply for and
receive the spousal or servicemember ABO benefit. Write for the SGLV Form 8284 (Servicemember/Veteran Accelerated
Benefits Option Form) or SGLV 8284a (Servicemember Family Coverage Accelerated Benefits Option Form) at:
The OSGLI, 290 West Mt. Pleasant Avenue, Livingston, NJ 07039 or call the office Toll–Free at 1–800–419–1473.
The application is also available for downloading from the Internet at: http://www.va.insurance.gov.

12–32. Other Government life insurance policies
The DVA administers various types of Government life insurance policies. The type of insurance policy in force
depends upon the law that authorized its issuance and is identified by the letters preceding the policy number. In
addition to SGLI, Government life insurance policies include VGLI, United States Government Life Insurance
(USGLI–policy letter prefix K), National Service Life Insurance (NSLI–policy letter prefixes V and H), Veterans
Special Life Insurance (VSLI–policy prefixes RS and W), Veterans Reopened Insurance (VRI–policy letter prefixes J,
JR, and JS), Service–Disabled Veterans Insurance (S–DVI) (S–DVI–policy letter prefix RH and ARH) and Veterans
Mortgage Life Insurance (VMLI). The VMLI is designed to provide financial protection to cover an eligible veteran’s
home mortgage in the event of death. This insurance is restricted to those severely disabled veterans who have received
grants for specially–adapted housing from DVA. They are automatically eligible for up to $90,000 decreasing term
insurance. That is, as the mortgage balance reduces below $90,000, so does their coverage. They cannot have more
than the amount of their mortgage. Upon death, the proceeds are payable only to a mortgage lender. The other DVA
life insurance program other than SGLI and VGLI available to current Soldiers is S–DVI. The S–DVI policy is
available to persons separated on or after 25 April 1951, who are granted a service–connected disability, but are
otherwise in good health. Eligible individuals may apply directly to the DVA for up to $10,000 life insurance coverage
at standard insurance rates within 2 years of notice by DVA of service–connected rating. The S–DVI policyholders
under the age of 65 who are eligible for waiver of premiums can purchase up to an additional $20,000 in supplemental
coverage at standard rates base on the insured’s current age. Purchase supplemental coverage in increments of $500 for
a total of between $1000 and $20,000. All individuals receiving a waiver award are notified of their eligibility to
increase their coverage. They have 1 year from the date of the letter to apply for the additional amount. Premiums on
Supplemental S–DVI cannot be waived.
a. The DVA Life Insurance offers VGLI. The VGLI program commenced 1 August 1974 with the enactment of PL
93–289. A Soldier entitled to SGLI coverage may convert his or her SGLI to renewable 5–year term coverage known
as VGLI. The DVA supervises the program. This insurance is 5–year renewable term coverage with the right to either
convert to an individual policy with any of the participating companies licensed to do business in the veteran’s state, or
to renew the coverage for another 5–year term at the premium rate for the veteran’s age group.
b. Government life insurance is administered at DVA Regional Office and Insurance Centers in St. Paul, MN, and
Philadelphia, PA. For information concerning a policy, write directly to the DVA office administering it, furnishing the
insured’s policy number, if known, or the insured’s full name, date of birth, and SSN. Use the following addresses
when corresponding with the DVA offices in Philadelphia, PA and St. Paul, MN.
(1) Department of Veterans’ Affairs Center, PO Box 8079, Philadelphia, PA 19101–8079.
(2) Department of Veterans’ Affairs Center, Federal Building, Fort Snelling, St. Paul, MN 55111–4050.
c. A dependent spouse of a Soldier has 120 days of free coverage and can convert to a commercial life insurance
policy when the FSGLI policy terminates. The dependent spouse decides whether and where to convert the FSGLI
policy. Conversion takes place upon the dependent spouse’s written application to the participating company and
payment of the required premiums. The FSGLI policy cannot be converted to a VGLI policy. Where the insurable
dependent is a child, that policy may not be converted to another individual policy of insurance. To obtain information
about conversion contact the OSGLI by telephone or letter.
d. As Soldiers transition from active duty, reenlist, and make other changes in duty status, some will be eligible for
both SGLI and VGLI. Any veteran insured under VGLI who may again become eligible for SGLI is automatically
insured under the SGLI program. The Soldier can participate in both plans, but the combined amount of SGLI and
VGLI cannot exceed $400,000. Upon regaining SGLI coverage, if a Soldier desires to retain VGLI, he or she must
decline the proportionate amount of SGLI. Under these circumstances, the Soldier may also convert some or all of the
VGLI coverage to an individual commercial policy. The Soldier must accomplish this within the 60–day period and
before conversion. VGLI will be payable only in an amount which, when added to the SGLI payable, does not exceed
$400,000.

12–33. Amount of insurance
The Soldier may obtain coverage in increments of $50,000 up to a maximum of $400,000, but not more than the
amount of SGLI in force at the time of separation from military service. Premiums may be paid monthly or annually;
rates are shown separately on the SGLV 8714 (Application for Veteran’s Group Life Insurance).

12–34. Eligibility
The VGLI is available to—
a. Individuals being released from active duty, ADT, or ADSW under call or orders specifying not less than 31
days.
b. Reservists who, while performing active duty, ADT, or IADT under call or order specifying a period of less than
31 days, have their SGLI continued in force for an additional 120 days for a disability incurred or aggravated during
their period of duty. In this case, the Soldier may convert their SGLI to VGLI during the 120–day period.
c. Members of the IRR and Inactive National Guard.
d. Members who have part–time SGLI and who, while performing duty, suffer an injury or disability which renders
them uninsurable at standard premium rates. This includes travel directly to and from duty. They are eligible to covert
their active duty SGLI coverage to VGLI coverage.

12–35. Application of Veteran’s Group Life Insurance
a. Soldiers on active duty entitled to full–time SGLI coverage may convert to VGLI by submitting SGLV 8714 with
the premium to within 120 days of separating from active duty. If the veteran, unless totally disabled, does not submit
the premium within 120 days, VGLI may be granted within 1 year after SGLI coverage is terminated. However, if the
veteran waits beyond the 120 window, he or she must include evidence of insurability, that is, (current physical
examination) along with the SGLV 8714 and initial premium. Insurance will be effective the date the OSGLI receives
the premium.
b. Soldiers with full–time SGLI coverage who are totally disabled at the time of separation and whose service makes
them eligible for VGLI may purchase this insurance while remaining totally disabled up to 1 year following separation.
To apply for VGLI, totally disabled Soldiers must submit proof of disability with an application within 1 year of
separation. The effective date of VGLI will be at the end of the 1–year period following separation or the date the
disability ends, whichever is earlier, but in no event prior to 120 days after separation.
c. Soldiers insured under part–time SGLI coverage who incur a disability or aggravate a pre–existing disability
during AD, ADT, or IADT can apply for VGLI within the 120–day period following the period during which the
disability was incurred or aggravated. The insurance would be effective on the 121st day if the disability—
(1) Results in his or her death.
(2) Renders the member uninsurable at standard premiums, in which event the insurance will continue in force to
death, or for the 120 days after separation or release from active duty or ADT, whichever is the earlier date.
d. Coverage will cease 120 days after separation or release from assignment for a member of the IRR who meets the
criteria in paragraph 12–13.
(1) Unless the member is totally disabled on the day of separation or release, in which case the insurance will cease
1 year from the date of separation or release, unless the insured ceases to be totally disabled, whichever is earlier, but
in no event prior to 120 days; or
(2) Unless on the date of separation or release the member has completed at least 20 years of satisfactory service
creditable for retirement purposes and would upon application be eligible for assignment to or is assigned to the
Retired Reserve, in which event the insurance, unless converted to an individual policy will, upon timely payment of
premiums, continue in force until the member receives the first increment of retirement pay or the member reaches age
61, whichever comes earlier.
e. Coverage ceases for the Retired Reserve Soldier who meets the criteria in paragraph 12–13 when the member
receives the first increment of retirement pay or the member reaches age 61, whichever is sooner. This insurance is
contingent upon the member making timely payment of the initial and subsequent premiums.

12–36. Notification of insurance
The OSGLI will send a certificate of coverage to the veteran as confirmation of the approved application, and will also
provide premium notices as needed.

12–37. Traumatic injury protection
Public Law 109–13 signed by the president on 11 May 2005 established a traumatic injury protection insurance
program under the auspices of the SGLI program.
a. Post 1 December 2005. The effective date for this program is 1 December 2005. As of 1 December 2005, all
Soldiers covered by the SGLI program will automatically be covered by TSGLI. Soldiers include active duty, Army
Reserve, and National Guard Soldiers.
b. Pre 1 December 2005. The TSGLI is designed to provide financial assistance to Soldiers during the recovery
period from a serious traumatic injury.
(1) A retroactive provision is provided for any Soldier who suffered a qualifying loss as a direct result of injuries
incurred in Operation Iraqi Freedom (OIF) and Operation Enduring Freedom (OEF) on or after 7 October 2001, but
before 1 December 2005.
(2) For the purpose of this provision, retroactive refers to those injuries that are incurred in the theater of operations
of OEF. For such purpose, a Soldier must have been deployed outside of the United States on orders in support of OEF
or OIF or serving in a geographic location that qualified the Soldier for the Combat Zone Tax Exclusion (CZTE) (see
PL 109–13).
(3) Soldiers entitled to retroactive payments do not need coverage under SGLI. Entitlements to TSGLI payments for
a traumatic loss after 30 November 2005 requires SGLI coverage.
c. Seven full days. Soldiers must serve for a period not less than 7 full days from the date of the traumatic event.
(The 7 day period begins on the date and time of the traumatic event, as measured by zulu (Greenwich) time and ends
168 full hours later.)
d. Non–taxable benefit. The 38 USC 5301 exempts all benefits paid under any law administered by the DVA from
taxation. The TSGLI is a benefit administered by the DVA, therefore any and all TSGLI benefits paid are not taxable.
e. Frequently asked questions. To view frequently asked questions, download claim applications, or to determine
eligibility criteria, visit the U.S. Army Wounded Warrior (AW2) Program Web site at https://www/aw2.army.mil/
TSGLI/index.htm, write to U.S. Army Warrior (AW2) Program, 200 Stovall Street, Alexandria, VA 22332–0470, or
call 1–800–237–1336, option 2.

Chapter 13
Procedures for Casualties Involving Missing Persons (Non–Hostile and Hostile)

Section I
General

13–1. Implementation
a. This chapter provides guidance for implementing the provisions of 10 USC 1501 through 10 USC 1513, also
known as the Missing Service Personnel Act (MSPA), 37 USC 551 through 37 USC 558, also known as the Missing
Persons Act (MPA), DODI 1300.18 and DODI 2310.5.
b. Only the SA or his designee may make a status determination. The SA delegates authority to AHRC, The
Adjutant General (TAG) for making status determinations. The authority includes responsibility to make determination
of death, status, and essential facts and dates necessary to administer the MSPA. The SA’s or his designee’s
determinations are conclusive on all departments and agencies of the United States.
c. The board of inquiry instructions apply to any member of the Army on active duty and RC members performing
official duties, a U.S. civilian officer or employee of the Army and any other person the SA determines to be a
“covered person” as defined by DODI 2310.5, paragraphs E2.1.7; E3.1.5 (for example, contractors; non–U.S. citizen
officers and DOD employees) who serve in direct support of or accompany the Army in the field under orders and who
become involuntarily absent as a result of hostile action or under circumstances suggesting that the involuntary absence
is a result of hostile action and whose status is “undetermined” or who is “unaccounted for” as defined by DODI
2310.5, enclosure 2.
d. While DODI 2310.5 implements the provisions resulting from an involuntary absence as a result of a hostile
action, for purpose of this regulation, the implementing instructions found in DODI 2310.5 also apply to involuntary
absences that result from a non–hostile action.
e. Continental United States non–hostile missing cases that involve DA civilians or DA contractors will be handled
by civil authorities.

13–2. Explanation of terms
The explanation of terms below only applies to terms used in this chapter and the Military Postal Service Agency
(MPSA).
a. Primary next of kin. In accordance with 10 USC 1482(c) and 10 USC 1513(4), in the case of a missing person,
the PNOK is the individual who is authorized to direct disposition of the remains.
(1) In accordance with Office of the Under Secretary of Defense Memorandum, dated 14 July 2005, 10 USC 1482
order of precedence for the PADD prescribed in AR 638–2, paragraph 4–4, has been amended to allow the Soldier to
designate any blood relative or spouse (if married) on the DD Form 93. Where no designation has been made the
prescribed order of precedence will apply.
(2) For cases of missing persons, the PNOK will have the rights addressed in paragraph 13–8 of this regulation.
(3) The designated PADD is responsible for the disposition of remains.
b. Immediate family member. In the case of a missing person, immediate family members are the following—
(1) Spouse.
(2) Natural child, adopted child, stepchild, or illegitimate child (if acknowledged by the person or parenthood has
been established by a court) of the person, except that if such child has not attained the age of 18 years, the term means
surviving parent or legal guardian of such child.
(3) Biological parent of the person, unless legal custody of the person by the parent has been previously terminated
by a court decree.
(4) Brother or sister if they have attained the age of 18.
c. Previously designated person. The person or persons (other than the missing person’s PNOK or immediate
family) who the missing person specified in writing on the DD Form 93 to receive information on the whereabouts and
status of the missing person.
d. Missing person’s counsel. The Secretary concerned appoints counsel to represent the interests of the person
covered by the inquiry (excluding any member of the person’s family or other interested parties).
e. Responsible commander. Commander having Summary Court Martial jurisdiction over the unit to which the
missing Soldier is assigned (or a higher authority designated by a CDR authorized to make such a designation).
f. Duty status—whereabouts unknown. The DUSTWUN is an interim/temporary status only designated to allow the
responsible CDRs enough time to recommend a person’s duty status. The CAC should submit supplemental reports as
additional information or corrected information becomes available.

13–3. Reporting a person as duty status–whereabouts unknown
a. If, after 24 hours, the person’s status is still unknown the CAC will coordinate telephonically with the CMAOC
for permission to submit a DUSTWUN report. Normally, a person is retained in a DUSTWUN status for a maximum
of 10 days. If an involuntary absence cannot be determined from the facts, report the person as AWOL as required by
AR 630–10. The CAC will submit a SUPP immediately when additional or corrected information becomes available.
The CAC and CMAOC should maintain telephonic contact.
b. The CAC coordinates with responsible CDR of the missing person for submission of DD Form 2812 and an
informal investigation within 10 days of the incident.
c. The responsible CDR initiates DD Form 2812 (Commanders Preliminary Assessment and Recommendation
Regarding Missing Person) and an informal investigation under the provisions of AR 15–6. Within 10 days, the CDR
will forward the DD Form 2812 and the informal investigation through the CAC to the CMAOC. The SA or his
designee can grant an extension on any time limit.
d. Upon receipt of the DD Form 2812 and 15–6 investigation report, the SA or his designee will appoint an initial
board of inquiry as outlined in section II, below.
e. On day 10, the SA or his designee appoints an initial board of inquiry. The SA or his designee can grant an
extension on any time limit.
f. A DD Form 2812 is only required in hostile missing cases. An informal investigation is required in both hostile
and non–hostile cases.

13–4. Personnel files
The CDR will forward a copy of the following documents to Director, CMAOC.
a. Soldier’s records, to include—
(1) Enlisted Records Brief or DA Form 4037 (Officer Record Brief), as applicable.
(2) Record of court–martial conviction.
(3) Any other forms of personnel records used by the Service component or home station CPO.
b. Original health and dental records.
c. A copy of unit assignment orders for Active Army or MOB orders for ARNG and USAR personnel.
d. The person’s DD Form 93 and SGLV 8286

Section II
Boards of Inquiry

13–5. Appointment of boards of inquiry
a. The SA or his designee appoints boards of inquiry (including a legal advisor who provides counsel to the board
and counsel for the missing person or persons), reviews board’s findings, and makes status determinations in accordance
with 10 USC 1503 through 10 USC 1505.
b. Board composition, qualifications, and duties will be as prescribed in DODI 2310.5 and as follows.

13–6. Initial board of inquiry
a. Appointment of an initial board of inquiry is not always required. For instance, evidence regarding a “covered
person” may be received through news coverage or discovered through diplomatic channels. That evidence may be
sufficient to enable the SA or his designee to make a determination regarding the “covered person’s” whereabouts and
status and whether the absence of the person is involuntary. In all cases, however, record and preserve the evidence
upon which this determination is made. Receipt of additional evidence could require SA or his designated representative
to appoint an initial board of inquiry. The DODI 2310.5, paragraph E4.1.3–E4.2.3 contains further clarification
regarding conditions requiring an initial board of inquiry.
b. The number of board members will correspond to the number of individuals whose whereabouts are unknown,
except that no board is required to consist of more than 3 members.
c. Appoint to the board at least 1 individual who has experience with, and understanding of, military operations or
activities similar to the operation or activity in which the persons disappeared. This individual will be a military officer
in the case of an inquiry regarding a member of the U.S. Army, or a civilian in the case of an inquiry regarding a
civilian employee or DOD contractor.
d. Appoint at least 1 military officer and 1 civilian to the board in the case of inquiry regarding 1 or more members
of the Army and 1 or more civilian employees or DOD contractors. The ratio of such officers to such civilians on the
board will be roughly proportional to the ratio of the number of members of the Army and the number of civilian
employees of DOD contractors who are the subjects of the board’s inquiry.
e. Individuals appointed as members of the board must have a security clearance that allows them access to all
information relating to the whereabouts and status of the personnel covered by the inquiry.
f. In the case of a board that will inquire into the whereabouts and status of 1 or more military personnel (and no
civilians or contractors) the SA or his or her designee will appoint at least 3 officers in the grade of major or above.
The senior board member will serve as President of the board.
g. In the case of a board that will inquire into the whereabouts and status of 1 or more civilian employees or
contractors of the Army (and no military personnel), the board will be comprised of 3 civilian employees equal to or
greater than the grade GS–13.

13–7. Subsequent board of inquiry
a. Appoint a subsequent board of inquiry to inquire into the whereabouts and status of a missing person on or about
the anniversary date of the incident. However, a subsequent board of inquiry may be convened if any credible evidence
becomes available that may change the missing person’s status.
b. The board will be composed of at least 3 members as follows—
(1) In the case of a board that will inquire into the whereabouts and status of 1 or more military personnel (and no
civilians), the board members will be in the grade of major or above. At least 1 of these officers will be senior to the
person whose status is being reviewed. The senior board member will serve as President of the board.
(2) In the case of a board that will inquire into the whereabouts and status of 1 or more civilian employees or DOD
contractors (no military personnel), the board members will be DOD employees in the grade of GS–13 or above. At
least 1 of these members will be senior in grade to the most senior individual whose status the board is reviewing. The
board may include military members as the SA or his designee considers advisable. The senior board member will
serve as President of the board.
(3) In the case of a board that will inquire into the whereabouts and status of 1 or more military personnel and 1 or
more civilians, the board will include at least 1 military member in the grade of major or above and 1 DOD employee
in the grade of GS–13 or above. The ratio of such officers to such civilians on the board will be roughly proportional
to the ratio of the number of military personnel and civilian personnel who are the subjects of the board’s inquiry. The
senior board member will serve as the President of the board.
(4) The board will include at least 1 member who has an occupational specialty similar to that of 1 or more of the
persons covered by the inquiry and who has an understanding of and expertise in the type of official activities in which
1 or more such persons where engaged at the time such persons disappeared.
c. The provision of this regulation relating to board of inquiry actions and to the SA or his designated representative
actions on those reports will cease to apply in the case of a missing person, at the time the person becomes accounted
for, or if the board of inquiry otherwise determines the person to be in a status other than missing.

13–8. Next of kin rights
a. The individual who is PNOK of any person covered by DODI 2310.5 may designate another individual to act on
his or her behalf as the PNOK. The person who made the designation may revoke it at any time.
b. For boards of inquiry under DODI 2310.5, the PNOK of a missing person and any other previously designated
person will have the identity of the missing person’s counsel made known to him or her, and have the right to submit
information to the missing person’s counsel relative to the disappearance or status of the missing person.
c. The proceedings of a board during an initial board of inquiry under DODI 2310.5 will be closed to the public
(including the PNOK, other members of the immediate family, and the previously designated person of the missing
individual).
d. Dependents of a person in a missing status who are currently receiving the person’s pay and allowances
(including allotments benefiting these dependents) which could be reduced or terminated by the contemplated status
change (such as a change from “missing” to “AWOL” or “deceased”) are entitled to notice that the person’s missing
status will be reviewed.
e. The SA or his designee will notify each individual referred to in paragraphs athrough d, above, by certified,
return–receipt mail that an initial board of inquiry is going to convene.
f. For subsequent boards of inquiry under DODI 2310.5, the PNOK of a missing person, other members of the
immediate family and any other previously designated person of the missing individual may attend the proceedings of
the board during the inquiry with private counsel, if desired, at no cost to the government. Not less than 60 calendar
days before the convening of the board the SA or his designee will notify each individual referred to in paragraph 13–8
d. by certified, return–receipt mail of the opportunity to attend the proceedings of a subsequent board of inquiry. The
notification will include a letter of election to attend or not to attend the board (see fig 13–1). If they attend they will—
(1) Have access to the case resolution file of the missing person, unclassified reports of the initial board of inquiry,
and to any other unclassified information or documents relating to the whereabouts and status of the missing person.
(2) Be allowed to present information to the board that such individual considers relevant to those proceedings.
(3) Be allowed to submit in writing objections to any recommendation of the board by providing the board a letter
of intent not later than 15 calendar days after the date on which the recommendations are made. They must submit
written objections to the President of the board no later than 30 calendar days after the date on which the recommendations
are made.
(4) Not be entitled to reimbursement by the Government for any costs (including but not limited to, travel, lodging,
meals, local transportation, legal fees, transcription costs, witness expenses, and other expenses that the individual
incurred attending such proceedings).

Figure 13–1. Letter of election board procedures

13–9. Board procedures
a. The Army is required to place before the board all relevant evidence in its possession on the absence or status of
the missing member. If it appears that the absence or missing status of 2 or more persons is factually related, the SA or
his designee may appoint a single board to conduct the inquiry into the whereabouts and status of all such persons.
Neither the Army nor those having board rights are required to call witnesses.
b. The board will—
(1) Collect, record, and safeguard all facts, documents, statements, photographs, tapes, messages, maps, sketches,
reports, and other information (classified and unclassified) relating to the whereabouts and status of each person the
inquiry covers.
(2) Gather information relating to actions taken to find the persons, including any evidence of the whereabouts and
status arising from such actions.
(3) Arrive at its findings and recommendation by majority vote, and ensure that a preponderance of the evidence
supports its findings.
(4) Maintain a record of its proceedings.
(5) Submit to the SA or his designee a complete report, using DD Form 2811 (Report of Proceedings by Initial/
Subsequent Board of Inquiry or Further Review Board), which will include—
(a) A discussion of the facts and evidence the board considered.
(b) The board’s recommendation with respect to each person the report covers.
(c) Disclosure of whether the board reviewed or otherwise used classified documents and information in forming its
recommendations.
(d) The missing person’s counsel’s independent review of the board’s report.
(e) A legal review of the board’s report.

13–10. Legal advisor and counsel for missing persons
For the purposes of a board of inquiry conducted in accordance with DODI 2310.5 inquiry into hostile cases, the SA or
his designee will—
a. Provide a legal advisor by assigning a judge advocate, or appointing an attorney who has expertise in the law
relating to missing persons, the determination of death of such persons, and the rights of family members and
dependents of such persons. The legal advisor will represent the interests of the United States, advise the board on
questions of law or procedures pertaining to the board, instruct the board on governing statutes and directives, and
monitor the deliberations of the board.
b. Appoint counsel to represent each person the board of inquiry names. If the absence or missing status of 2 or
more persons may be factually related, SA or his designee will appoint 1 counsel to represent all such persons. If a
conflict of interest results, then the missing person’s counsel will report this to the SA or his designee, who will
appoint additional counsel as necessary.
(1) Counsel appointed under this paragraph may be referred to as “missing person’s counsel” and represents the
interest of the missing persons and not those of any member of the person’s family, previously designated person, or
any other interested parties.
(2) Qualifications and duties of “missing person’s counsel” are prescribed by DODI 2310.5.

13–11. Board findings and recommendations
a. Findings.
(1) The person is declared missing.
(2) The person is declared to have deserted.
(3) The person is declared to be absent without leave.
(4) The person is declared to be dead.
b. Recommendations. A preponderance of evidence must support a finding of missing, deserted, or absent without
leave. The board may not recommend a finding of dead unless—
(1) Credible evidence exists to suggest that the person is dead.
(2) The United States possesses no credible evidence that suggest the person is alive.
(3) Representatives of the United States have made a complete search of the area where the person was last seen and
have examined the records of the Government or entity having control over the area where the person was last seen
(unless, after making a good faith effort to obtain access to the area or to the records, the representatives are not
granted access).
c. Submittal of information of death. If a board appointed under DODI 2310.5 recommends that a missing person be
declared dead, the board must include the following in the report with respect to the missing person—
(1) A detailed description of the location where the death occurred.
(2) A statement of the date on which the death occurred.
(3) A description of the location of the body, if recovered.
(4) A certification by a forensic pathologist that the body recovered is that of the missing person, if the body has
been recovered and is not identifiable through visual means.

13–12. Record of board proceedings and legal review
a. Any member of the board or missing person’s counsel may request a verbatim record for any part of the
proceedings or the entire proceedings. SA or his designee is the approval authority for such requests. In those cases,
record the hearing with a mechanical recording device and prepare a verbatim transcript of the proceedings. The legal
advisor will certify the record as accurate before it is distributed to anyone and will resolve any disagreement as to the
accuracy.
b. The legal advisor will prepare a legal review for each board conducted.

13–13. Final board action
a. The board will forward its findings and legal reviews to the SA or his designee not later than 30 calendar days
after its appointment.
b. The SA or his designee will determine whether or not the report is complete and free of administrative error. If
the SA or his designee determines that the report is incomplete, or that the report is not free of administrative error, SA
or his designee may return the report to the board for further action. If SA or his designee determines that the report is
complete and free of administrative error, the SA or his designee will make a determination concerning the status and
whereabouts of each person the report covered. The SA or his designee will declare the person dead or missing. If
declared missing, the SA or his designee will designate the appropriate missing category in which to place the person,
will issue a DD Form 1300, and will notify the CAC concerned of the determination.
c. The SA or his designee will review the report not later than 30 calendar days following its receipt.
d. Not later than 30 calendar days after the date on which the SA or his designee determines the status, he or she
will provide to the PNOK, other immediate family members, and any other previously designated person—
(1) An unclassified summary of the unit commander’s preliminary assessment and recommendations (DD Form
2812).
(2) The report of the board (DD Form 2811) including the names of the board members.
(3) In the case of the initial board of inquiry, a notice that the Army will conduct a board of inquiry into the
whereabouts and status of the missing persons upon the earlier of—
(a) On or about the 1 year after the date of the first official notice of the disappearance; or
(b) When information becomes available that may result in a change in status.
(c) In the case of a subsequent board of inquiry, a notice that the Army will conduct a further review board into the
whereabouts and status if the board receives information in the future that may change the missing person’s status.

13–14. Further review board
a. Following a subsequent board of inquiry, SA or his designee will appoint a further review board to inquire into
the whereabouts and status of the person whenever—
(1) The U.S. Government receives information.
(2) The information may result in a change to the missing person’s status.
(3) The SA or his designated representative deems it appropriate.
b. The procedures for further review boards are identical to those of the subsequent board of inquiry. (See fig 13–2
for flow chart of the missing report process.)

Figure 13–2. Flow chart of the missing report process

Appendix A
References

Section I
Required Publications
For casualty assistance contacts, questions, and other links, visit the CMAOC Web site at https://www.hrc.army.mil/
site/active/tagd/cmaoc/cmaoc.htm
AR 15–6
Procedures for Investigating Officers and Boards of Officers (Cited in paras 2–12d, 8–3b, 8–4b, 8–7a, 8–13, 8–21, and
8–26c.)
AR 25–11
Record Communications and the Privacy Communications System (Cited in para 2–14b.)
AR 25–50
Preparing and Managing Correspondence (Cited in para 5–1.)
AR 25–400–2
The Army Records Information Management System (ARIMS) (Cited in para 1–16.)
AR 27–3
The Army Legal Assistance Program (Cited in para 11–31a.)
AR 55–46
Travel Overseas (Cited in para 6–11a(14).)
DA Pam 638–2
Procedures for the Care and Disposition of Remains and Disposition of Personal Effects (Cited in para 1–4e.)
H–98.98–1
Servicemembers’ and Veterans’ Group Life Insurance Handbook (Available at http://www.insurance.VA.gov) (Cited in
para 11–25c(1).)

Section II
Related Publications
A related publication is a source of additional information. The user does not have to read a related publication to
understand this regulation.
AR 11–2
Management Control
AR 12–15
Joint Security Assistance Training (JSAT)
AR 15–185
Army Board for Correction of Military Records
AR 25–52
Authorized Abbreviations, Brevity Codes, and Acronyms
AR 25–55
The Department of the Army Freedom of Information Act Program
AR 27–20
Claims
AR 27–26
Rules of Professional Conduct for Lawyers
AR 40–1
Composition, Mission, and Functions of the Army Medical Department
AR 135–200
Active Duty for Mission Projects, and Training for Reserve Component Soldiers
AR 145–1
Senior Reserve Officers’ Training Corps Program: Organization, Administrations, and Training
AR 165–1
Chaplain Activities in the United States Army
AR 190–8
Enemy Prisoners of War—Retained Personnel, Civilian Internees and Other Detainees
AR 210–50
Housing Management
AR 210–190
Post Cemeteries
AR 290–5
Army National Cemeteries
AR 335–15
Management Information Control System
AR 340–21
The Army Privacy Program
AR 360–1
The Army Public Affairs Program
AR 380–5
Department of the Army Information Security Program
AR 385–40
Accident Reporting and Records
AR 385–95
Army Aviation Accident Prevention
AR 600–20
Army Command Policy
AR 600–25
Salutes, Honors, and Visits of Courtesy
AR 600–34
Fatal Training/Operational Accident Presentations to the Next of Kin
AR 600–8–2
Suspension of Favorable Personnel Actions (Flags)
AR 600–8–4
Line of Duty Policy, Procedures, and Investigation
AR 600–8–10
Leaves and Passes
 AR 600–8–14
Identification Cards for Members of the Uniformed Services, the Family Members, and Other Eligible Personnel
AR 600–8–24
Officer Transfers and Discharges
AR 600–8–104
Military Personnel Information Management/Records
AR 600–8–29
Officer Promotions
AR 600–8–105
Military Orders
AR 608–1
Army Community Service Program
AR 630–10
Absence Without Leave, Desertion and Administration of Personnel involved in Civilian Court Proceedings
AR 635–5
Separation Documents
AR 635–40
Physical Evaluation for Retention, Retirement, or Separation
AR 635–200
Active Duty Enlisted Administrative Separations
AR 638–25
Armed Services Graves Registration Office
AR 680–29
Military Personnel, Organization and Type of Transaction Codes
AR 700–84
Issue and Sale of Personal Clothing
AR 840–10
Flags, Guidons, Streamers, Tabards, and Automobile and Aircraft Plates
AR 930–4
Army Emergency Relief
AR 930–5
American National Red Cross Service Program and Army Utilization
CTA 50–900
Clothing and Individual Equipment
DA Pam 55–2
It’s Your Move (Personal Property Shipping Information)
DA Pam 600–8
Management and Administrative Procedures
DA Pam 608–4
A Guide for the Survivors of Deceased Army Members
DA Poster 608–10
Soldier—Record of Emergency Data
DFAS–IN Reg 37–1
Finance and Accounting for Installations Travel and Transportation Allowances
DOD 1000.21.R
Passport Agent Services Regulation
DOD 4500–35
Personal Property Traffic Management Regulation (Supplement to DOD 4500–34)
DOD 4515.13–R
DOD Air Transportation Eligibility
DOD 7000.14–R, Vol. 7, Part A
Department of Defense Financial Management Regulations (Military Pay Policy and Procedures—Active Duty and
Reserve Pay)
DOD 5030.49
DOD Customs and Border Clearance Program
DODD 3025.1
Strategy for Homeland Security
DODI 1300.18
Military Personnel Casualty Matters, Policies, and Procedures
FAR
DOD Federal Acquisition Regulation (FAR) Supplement (available at http://www.Diskbook.OSD.mil
FM 3–21.5
Drill and Ceremonies
FM 4–20.65
Identification of Deceased Personnel
JFTR, Vol. 1
Joint Federal Travel Regulations
JP 4–06
Joint Tactics, Techniques, and Procedures for Mortuary Affairs in Joint Operations
JTR, Vol II
DOD Civilians
MACR 76–1, Volume I
Air Mobility Command, Regulation Military Airlift Transportation
NAVPEPS 15560D
Naval Military Personnel Manual
NGB Pam
Unit Level Military Pay Manual
NGB Pam
State Level Military Pay Procedures–Army National Guard
NGR 600–3
Line of Duty Determinations
NGR 600–200
Enlisted Personnel Management
NGR 638–40
Care and Disposition of Remains
NGR 640–100
Officers and Warrant Officers Military Personnel Records Jacket
PL 89–214
Established the Servicemembers’ Group Life Insurance (SGLI) Program, effective 29 September 1965.
PL 93–289
A bill to amend title 38, United States Codes, to encourage persons to join and remain in the Reserves and National
Guard by providing full-time coverage under Servicemembers’ Group Life Insurance for such members and certain
members of the Retired Reserve.
PL 107–14
An act to amend title 38, United States Code, to expand eligibility for CHAMPVA, to provide for family coverage and
retroactive expansion of the increase in maximum benefits under Servicemembers’ Group Life Insurance, to make
technical amendments, and for other purposes.
PL 109–13
An act to making Emergency Supplemental Appropriations for Defense, the Global War on Terror, and Tsunami
Relief, for the fiscal year ending September 30, 2005, and for other purposes.
PL 109–80
Servicemembers’ Group Life Insurance Enhancement Act of 2005. Made the increase in maximum SGLI and VGLI
coverage to $400,000, and the change in SGLI increments to $50,000 permanent. Also, it provided for spousal
notification of change in SGLI beneficiary and reduction or declination of coverage.
5 USC
Government Organization and Employees
10 USC
Title 10 U.S. Code Armed Forces
10 USC 1482c
Expenses incident to death
10 USC 1503
Actions of Secretary concerned; initial board inquiry
10 USC 1504
Subsequent board of inquiry
10 USC 1505
Further review
10 USC 1513
Definitions
10 USC 12304(i)(1)
Selected Reserve and certain Individual Ready Reserve members; order to active duty other than during war or national
emergency.
32 USC 316
Detail of members of Army National Guard for rifle instruction of civilians
32 USC 502
Required drills and field exercises
32 USC 503
Participation in field exercises
32 USC 504
National Guard schools and small arms competitions
32 USC 505
Army and Air Force schools and field exercises
36 USC 2110
Claims against the Commission
37 USC 551–558 and 37 USC 1501–1513
Missing Persons Act (MPA)
38 USC 1965
Definitions
38 USC 1966
Eligible insurance companies
38 USC 1967
Persons insured; amount
38 USC 1968
Duration and termination of coverage; conversion
38 USC 1969
Deductions; payment; investment; expenses
38 USC 1970
Beneficiaries; payment of insurance
38 USC 1971
Basic tables of premiums; readjustment of rates
38 USC 1972
Benefit certificates
38 USC 1973
Forfeiture
38 USC 1974
Advisory Council on Servicemembers’ Group Life Insurance
38 USC 1975
Jurisdiction of District Court
38 USC 1976
Effective date
38 USC 1977
Veterans’ Group Life Insurance
38 USC 1978
Reinstatement
38 USC 1979
Incontestability
38 USC 1980
Option to receive accelerated death benefit
VA–DMA–IS–1
Interments in National Cemeteries. (This Publication is available from the VA Department of Memorial Affairs,
Directors of National Cemetery Area Offices, All VA National Cemeteries, and the Nearest VA Regional Office or
Facility.)

Section III
Prescribed Forms
Except where otherwise indicated below, the following forms are available as follows: DA Forms are available on the
Army Electronic Library (AEL) CD–ROM (EM 0001) and the APD Web site (http://www.apd.army.mil); DD Forms
are available from the OSD Web site (http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm); Standard
Forms (SF) are available from the GSA Web site (http://www.gsa.gov); SGLV Forms are available from the DVA Web
site (http://www.insurance.va.gov/sglisite/forms/forms.htm); VA Forms are available from the VA Web site (http://
www.va.gov/vaforms/).

DA Form 1156
Casualty Feeder Card (Prescribed in para 1–7.) (Also available through normal forms supply channels.)
DA Form 4475
Data Required by the Privacy Act of 1974–Personal Information From the NOK of a Deceased Service Member
(Prescribed in para 6–11.)
DD Form 93
Record of Emergency Data (Prescribed in para 2–9.)
DD Form 1300
Report of Casualty (Prescribed in para 6–5.)
SGLV 8285
Request for Insurance (SGLI) (Prescribed in para 10–1.)
SGLV 8286
Servicemembers’ Group Life Insurance Election and Certificate (Prescribed in para 4–2.)
SGLV 8286A
Family Coverage Election (Prescribed in para 12–28.)
SGLV 8714
Application for Veterans Group Life Insurance (Prescribed in para 12–33.)
VA Form 21–535
Application for Dependency and Indemnity Compensation by Parents (Prescribed in para K–3.)

Section IV
Referenced Forms

DA Form 78
Recommendation for Promotion to 1LT/CW2
DA Form 1574
Report of Proceedings by Investigating Officer/Board of Officers
DA Form 2984
Very Seriously Ill/Seriously Ill/Special Category Patient Report
DA Form 3168
Posthumous Promotion (Enlisted)
DA Form 4037
Officer Record Brief
DA Form 4187
Personnel Action
DA Form 7302
Disposition of Remains Statement
DD Form 214
Certificate of Release or Discharge from Active Duty
DD Form 397
Claim Certification and Voucher for Death Gratuity Payment
DD Form 1172
Application for Uniformed Services Identification Card – DEERS Enrollment
DD Form 1173
Uniformed Services Identification and Privilege Card
DD Form 1375
Request for Payment of Funeral and/or Interment Expenses
DD Form 2656
Data for Payment of Retired Personnel
DD Form 2811
Report of Proceedings by Initial/Subsequent Board of Inquiry or Further Review Board
DD Form 2812
Commander’s Preliminary Assessment and Recommendation Regarding Missing Person
SF 1174
Claim for Unpaid Compensation of Deceased Member of the Uniformed Services
SGLV 8283
Claim for Death Benefits
SGLV 8284
Servicemember/Veteran Accelerated Benefits Option Form
SGLV 8284A
Servicemember Family Coverage Accelerated Benefits Option Form
SGLV 8285A
Request for Family Coverage for Spouse
VA Form 21–534
Application for Dependency and Indemnity Compensation, Death Pension and Accrued Benefits by a Surviving Spouse
or Child
VA Form 21–4138
Statement in Support of Claim
VA Form 29–4125
Claim for One Sum Payment
VA Form 29–4125A
Claim for Monthly Payments
VA Form 40–1330
Application for Standard Government Headstone or Marker

Appendix B
Casualty Assistance Centers
Casualty Assistance Center areas of responsibility are detailed on the CMAOC Web site at https://www.hrc.army.mil/
site/active/tagd/cmaoc/cmaoc.htm.

B–1. Casualty Assistance Centers—continental United States
a. Fort Belvoir, VA 22060–5016 (MDW) (BEL)
b. Fort Benning, GA 31905–5010 (TRADOC) (BNG)
c. Fort Bliss, TX 79916–0058 (BLI)
d. Fort Bragg, NC 28307–5000 (BRA)
e. Fort Campbell, KY 42223–5000 (CAM)
f. Fort Carson, CO 80913–5014 (CAR)
g. Fort Dix, NJ 08640–5162 (DIX)
h. Fort Drum, NY 13602–5009 (DRU)
i. Fort Eustis, VA 23604–5082 (EUS)
j. Fort Gordon, GA 30905–5020 (GOR)
k. Fort Hood, TX 76544–5056 (HOD)
l. Fort Huachuca, AZ 85613–6000 (HUA)
m. Fort Jackson, SC 29207–5240 (JAC)
n. Fort Knox, KY 40121–5000 (KNO)
o. Fort Leavenworth, KS 66027–5080 (LEW)
p. Fort Lee, VA 23801–5152 (LEE)
q. Fort Leonard Wood, MO 65473–5000 (LNW)
r. Fort Lewis, WA 98433–5000 (LEW)
s. Fort McPherson, GA 30330–5000 (MCP)
t. Fort George G. Meade, MD 20755–5073 (MEA)
u. Fort Polk, LA 71459–5000 (POL)
v. Fort Riley, KS 66442–6621 (RIL)
w. Fort Rucker, AL 36362–5127 (RUC)
x. Fort Sam Houston, TX 78234–5000 (FSH)
y. Fort Sill, OK 73503–5100 (SIL)
z. Fort Stewart, GA 31314–5000 (STE)

B–2. Casualty Assistance Centers—outside continental United States
a. Alaska (Fort Richardson), Alaska (ALA) — The state of Alaska
b. Europe (1st Personnel Command) (EUR)
c. Hawaii (Schofield Barracks) (HAW) — 25th INF DIV (L)
d. Japan, Camp Zama (JAP) — USAR, 9th TSC
e. Korea (KOR) — 8th Personnel Command (PROV), Korea
f. Okinawa (OKI) — 10th Area Support Group, UNIT 35115, APO 96376–5115, Okinawa Philippines
g. Puerto Rico (PUE) — U.S. Army Garrison, Fort Buchanan, Puerto Rico
h. Kuwait (KUW) — CENTCOM controlled areas

Appendix C
Location Codes

C–1. State codes
a. A–H
(1) AK–Alaska
(2) AR–Arkansas
(3) AZ–Arizona
(4) CA–California
(5) CT–Connecticut
(6) CO–Colorado
(7) DC–District of Columbia
(8) DE–Delaware
(9) FL–Florida
(10) GA–Georgia
(11) HI–Hawaii
b. I–M
(1) IA–Iowa
(2) ID–Idaho
(3) IL–Illinois
(4) IN–Indiana
(5) KS–Kansas
(6) KY–Kentucky
(7) LA–Louisiana
(8) MA–Massachusetts
(9) MD–Maryland
(10) ME–Maine
(11) MI–Michigan
(12) MN–Minnesota
(13) MO–Missouri
(14) MS–Mississippi
(15) MT–Montana
(16) NC–North Carolina
(17) ND–North Dakota
(18) NE–Nebraska
(19) NH–New Hampshire
(20) NJ–New Jersey
(21) NM–New Mexico
(22) OK–Oklahoma
(23) NV–Nevada
(24) NY–New York
(25) OH–Ohio
(26) OR–Oregon
(27) PA–Pennsylvania
(28) RI–Rhode Island
(29) SC–South Carolina
(30) SD–South Dakota
(31) TN–Tennessee
(32) TX–Texas
(33) UT–Utah
(34) VA–Virginia
(35) VT–Vermont
(36) WA–Washington
(37) WI–Wisconsin
(38) WV–West Virginia
(39) WY–Wyoming

C–2. Country codes
a. A–H
(1) AA Aruba
(2) AC Antigua and Barbuda
(3) AF Afghanistan
(4) AG Algeria
(5) AL Albania
(6) AN Andorra
(7) AO Angola
(8) AQ American Samoa
(9) AR Argentina
(10) AM Armenia
(11) AS Australia
(12) AT Ashmore/Cartier Islands
(13) AU Austria
(14) AV Anguilla
(15) AY Antarctica
(16) AZ Azerbaijan
(17) BF Bahamas
(18) BA Bahrain
(19) FQ Baker Island
(20) BG Bangledesh
(21) BB Barbados
(22) BS Bassas Da India
(23) BO Belarus
(24) BE Belgium
(25) BH Belize
(26) BN Benin
(27) BZ Berlin, Germany
(28) BD Bermuda
(29) BT Bhutan
(30) BL Bolivia
(31) BK Bosnia–Herzegovina
(32) BC Botswana
(33) BV Bouvet Island
(34) BR Brazil
(35) IO British Indian Ocean Territories
(36) VI British Virgin Isles
(37) BX Brunei
(38) BU Bulgaria
(39) UV Burkina (formerly Upper Volta)
(40) BM Burma
(41) BY Burundi
(42) CB Cambodia
(43) CM Cameroon
(44) CA Canada
(45) CV Cape Verde
(46) CJ Cayman Islands
(47) CT Central African Republic
(48) CD Chad
(49) CI Chile
(50) CH China
(51) KT Christmas Island
(52) IP Clipperton Island
(53) CK Cocos (Keeling) Islands
(54) CO Colombia
(55) CN Comoros
(56) CF Congo
(57) CW Cook Islands
(58) CR Coral Sea Islands
(59) CS Costa Rica
(60) HR Croatia
(61) CU Cuba
(62) CY Cyprus
(63) EZ Czech Republic
(64) CZ Czechoslovakia (historical)
(65) DA Demark
(66) DJ Djibouti
(67) DO Dominica
(68) DR Dominican Republic
(69) EC Ecuador
(70) EG Egypt
(71) ES El Salvador
(72) EK Equatorial Guinea
(73) U4 Estonia
(74) ET Ethiopia
(75) EU Europa Island
(76) FA Falkland Islands
(77) FO Faroe Islands
(78) FM Federal States of Micronesia
(79) FJ Fiji
(80) FI Finland
(81) FR France
(82) FG French Guiana
(83) FP French Polynesia
(84) FS French Southern and Antarctic Lands
(85) GB Gabon
(86) GA Gambia
(87) GZ Gaza Strip
(88) GG Georgia
(89) GE Germany
(90) GC German Democratic Republic
(91) GH Ghana
(92) GI Gibraltar
(93) GO Glorioso Islands
(94) GR Greece
(95) GL Greenland
(96) GJ Grenada
(97) GP Guadeloupe
(98) GT Guatemala
(99) GQ Guam
(100) GK Guernsey
(101) GV Guinea
(102) PU Guinea–Bissau
(103) GY Guyana
(104) HA Haiti
(105) HM Heard/McDonald Isles
(106) HO Honduras
(107) HK Hong Kong
(108) HQ Howland Islands
(109) HU Hungary
b. I–M
(1) IC Iceland
(2) IN India
(3) ID Indonesia
(4) IR Iran
(5) IZ Iraq
(6) IY Iraq–Saudi Arabia Neutral Zone
(7) EI Ireland
(8) IM Isle of Man
(9) IS Israel
(10) IT Italy
(11) IV Ivory Coast
(12) JM Jamaica
(13) JN Jan Mayan
(14) JA Japan
(15) DQ Jarvis Island
(16) JE Jersey
(17) JQ Johnston Atoll
(18) JO Jordan
(19) JU Juan de Nova Island
(20) KZ Kazakhstan
(21) KE Kenya
(22) KQ Kingman Reef
(23) KR Kiribati
(24) YU Kosovo
(25) KU Kuwait
(26) KG Kyrgyzstan
(27) LA Lao
(28) U8 Latvia
(29) LE Lebanon
(30) LT Lesotho
(31) LI Liberia
(32) LY Libya
(33) LS Liechtenstein
(34) U9 Lithuania
(35) LU Luxembourg
(36) MC Macau
(37) MK Macedonia
(38) MA Madagascar
(39) MY Malaysia
(40) MI Malawi
(41) MV Maldives
(42) ML Mali
(43) MT Malta
(44) MB Martinique
(45) MR Mauritania
(46) MP Mautitius
(47) MF Mayote
(48) MX Mexico
(49) MQ Midway Islands
(50) MD Moldova
(51) MN Monaco
(52) MG Mongolia
(53) MV Montenegro
(54) MH Montserrat
(55) MO Morocco
(56) MZ Mozambique
c. N–Z
(1) WA Namibia
(2) NR Nauru
(3) BQ Navassa Island
(4) NP Nepal
(5) NL Netherlands
(6) NA Netherlands Antilles
(7) NC New Caledonia
(8) PP Papua New Guinea
(9) NZ New Zealand
(10) NU Nicaragua
(11) NG Niger
(12) NI Nigeria
(13) NE Niue
(14) NF Norfikj Uskabd (Norfolk Island)
(15) KN North Korea
(16) VN North Vietnam
(17) CQ N. Mariana Islands
(18) NO Norway
(19) MU Oman
(20) PK Pakistan
(21) PS Palau
(22) LQ Palmyra Atoll
(23) PM Panama
(24) PF Paracel Islands
(25) PA Paraguay
(26) PE Peru
(27) RP Philippines
(28) PC Pitcairn Islands
(29) PL Poland
(30) PO Portugal
(31) RQ Puerto Rico
(32) QA Qatar
(33) RE Reunion
(34) RO Romania
(35) RU Ruislip
(36) UR Russia (USSR)
(37) RW Rwanda
(38) SH St. Helena
(39) ST St. Lucia
(40) SB St. Pierre and Miguelon
(41) VC St. Vincent and the Grenadines
(42) SM San Marino
(43) TP Sao Tome and Principe
(44) SA Saudi Arabia
(45) SG Senegal
(46) SP Serbia
(47) SE Seychelles
(48) SI Sicily
(49) SL Sierra Leon
(50) SN Singapore
(51) LO Slovak Republic
(52) BP Solomon Islands
(53) SO Somalia
(54) SF South Africa
(55) KS South Korea
(56) SP Spain
(57) PG Spratly Islands
(58) CE Sri Lanka
(59) SU Sudan
(60) NS Suriname
(61) SV Svalbord
(62) WZ Swaziland
(63) SW Sweden
(64) SZ Switzerland
(65) SY Syria
(66) TW Taiwan
(67) TI Tajikistan
(68) TZ Tanzania
(69) TH Thailand
(70) TL Tokelau Islands
(71) TN Tongo
(72) TO Togo
(73) TD Trinidad and Tobago
(74) TE Tromelin Island
(75) NQ Trust Territory of the Pacific Islands
(76) TS Tunisia
(77) TU Turkey
(78) TX Turkmenistan
(79) TK Turks and Caicos Islands
(80) TV Tuvalu
(81) UG Uganda
(82) UP Ukraine
(83) TC United Arab Emirates
(84) UK United Kingdom
(85) US United States
(86) UY Uruguay
(87) VQ US Virgin Islands
(88) UZ Uzbekistan
(89) NH Vanuatu
(90) VT Vatican City
(91) VE Venezuela
(92) VM South Vietnam
(93) WQ Wake Island
(94) WF Wallis and Futuna
(95) WC West Bank
(96) WI Western Sahara
(97) WS Western Samoa
(98) YE Yemen (Aden)
(99) YS Yemen (Sanau)
(100) YO Yugoslavia
(101) CG Zaire
(102) ZA Zambia
(103) ZI Zimbabwe

Appendix D
Reports of Investigations and Autopsy Reports

D–1. Reports of investigations
a. Section 1072, Public Law 102–484, requires that fatality reports and records in redacted form pertaining to any
member of the Armed Forces who dies in the line of duty be made available to family members of the Servicemember.
This requirement may be waived on a case–by–case basis but only if the Secretary of the Army determines that
compliance with this requirement is not in the interest of national security. Within a reasonable period of time after
family members of a service member are notified of the member’s death, but not more than 30 days after the date of
notification, the CAO will give the family members—
(1) The names of the agencies within the Department of Defense conducting the investigations, and the existence of
any reports by such agencies that have been or will be issued as a result of the investigations, in any case in which the
cause or circumstances surrounding the death are under investigation, and
(2) A redacted copy of any completed investigative report and any other completed fatality reports that are available
at the time the family members receive the information described in paragraph b1 (if the family members so desire). If
the family members desire such reports and the reports are not available at the time the family members receive the
information in paragraph b(1), the reports will be furnished to the family members when they are completed and
become available. These reports are required to be furnished only to the extent that such action is consistent with the
Freedom of Information Act ( 5 USC 552) and the Privacy Act (5 USC 552a).
b. In any case in which an investigative report or other fatality report cannot be released at the time the family
members receive the information described in paragraph b(1), because of the Freedom of Information Act or the
Privacy Act, the CAO will inform family members of the requirements and procedures necessary to request a copy of
such reports and are assisted, if they so request, in submitting a request for such reports. Assistance with obtaining
these reports will be provided to family members until a copy of each report is obtained or until access to any such
report is denied by competent authority within the Department of Defense. Should the family members desire
assistance in submitting a Freedom of Information or Privacy Act request, the CAO should consult his servicing Staff
Judge Advocate.

D–2. Line of duty investigation reports
a. When a Soldier dies from natural causes, an investigation is not required; therefore, there is no report. If an
investigation is required, it could be done by several different agencies simultaneously, depending on the cause and the
circumstances of the death. If a line of duty investigation is made, the NOK may request a copy of the report of
investigation by sending a written request to HQDA (AHRC–PED–S), Alexandria, VA 22332.
b. A line of duty determination is not made by DA on death cases. However, the DVA uses the line of duty report
to determine the NOK’s benefits from that agency.
c. Responsible agencies will forward a copy of the report to HQDA (AHRC–PED–S) about 60 to 90 days after the
date of death.

D–3. Criminal investigation reports
a. If a criminal investigation of a Soldier’s death was conducted and the NOK desires a copy of the report, assist the
NOK by writing to the Director, U.S. Army Crime Records Center, USACIDC, ATTN: CICR–FP, 6010 6th Street,
Fort Belvoir, VA 22060–5585. Explain to the NOK that the Commanding General, U.S. Army Criminal Investigation
Command is the releasing authority for the report.
b. Safety investigation reports
c. If a Soldier dies in an accident involving Army equipment or operations, two investigations will be conducted.
d. Safety personnel will conduct an investigation for accident prevention purposes within the DOD, under the
provisions of AR 385–40.
e. Members of the public, to include the NOK, may request copies of this report under the provisions of the
Freedom of Information Act (AR 25–55). However, only limited portions of the investigation are released in response
to such a request. Confidential witness statements, evidence derived from confidential statements that would reveal the
identity of the witness, the investigation board’s analysis, or the findings and recommendations for corrective action
will not be released.
f. All requests for this report must be in writing and should be sent to the CDR, U.S. Army Combat Readiness
Center, Freedom of Information Act, 5th Avenue, Building 4905, Fort Rucker, AL 36362–5363. This report is usually
not available until 120 to 180 days after the accident. Reports of safety investigations may not be released, even to the
NOK, by either the local safety office or the Soldier’s chain of command; they can only be released by the U.S. Army
Combat Readiness Center.
g. A separate administrative investigation, known as the collateral investigation, is conducted on all fatal Army
accidents.
h. The collateral investigation board is appointed by the CDR who exercises general court–martial convening
authority over the unit or installation that was responsible for the equipment, personnel, or operations involved in the
accident.
i. This investigative report is used to determine if any administrative and or disciplinary actions will be taken. It is
also used to prepare press releases, to adjudicate claims and lawsuits, and to prepare the Fatal Accident Presentation in
accordance with AR 600–34.
j. Request for copies of the collateral investigation should be made under the Freedom of Information Act (5 USC
552) and should be addressed to the appointing authority. If a Soldier is killed in a civilian aircraft accident, request the
report from the Federal Aviation Agency, National Transportation Safety Board, Public Inquiries Section, Washington,
DC 20594–9998.

D–4. Autopsy reports
a. The Armed Forces Medical Examiner (AFME) performs autopsieson deceased Soldiers who are killed or die
within the United States. The attending pathologist will prepare a preliminary report within 24 to 48 hours of the
examination. In most cases a final report will be issued in approximately 4 to 6 weeks. A copy of the final report is
available upon request. The CAO will draft the NOK’s request for a copy of the final report and obtain the NOK’s
signature if the report of autopsy is desired by the NOK. Once signed it will be faxed to (301) 319–0635, or mailed to
The Office of the Armed Forces Medical Examiner, 1413 Research Blvd, Rockville, MD, 20850, along with a copy of
the DD Form 1300 and a picture ID (for example, drivers license, family member ID card) in order to comply with the
Act of 21 August 1996, PL 104–91.
b. In those cases where a Soldier dies within the United States and is not autopsied by a representative of the
AFME, the CAC will obtain from PAD of the responsible military hospital, the address where the NOK is able to send
the request for autopsy report if an autopsy had been conducted. The address will be provided to the CAO who, in turn,
will assist the NOK drafting the letter requesting the autopsy report.

Appendix E
Survivor Benefit Plan/Reserve Component Survivor Benefit Plan

E–1. General
The Survivor Benefit Plan (SBP) was established by Congress in 1972 to allow military retirees to voluntarily elect to
receive a reduced amount of retired pay in order to provide an annuity for qualified survivors. The qualified survivors
of all Soldiers who die on active duty in the line of duty are eligible to receive SBP. The retirement services officers
(RSO) are trained and experienced in SBP counseling and assisting survivors. The Reserve Component Survivor
Benefit Plan (RCSBP) was established by Congress in 1978 to allow Reservists who qualified for retired pay, except
for not yet being age 60, to voluntarily elect to provide to qualified beneficiaries a monthly annuity based on their
future retired pay. The AHRC–STL, Transition and Separation Branch, counsels survivors on RCSBP issues and assists
eligible survivors with applying for RCSBP annuities.

E–2. Role of the Casualty Assistance Centers
a. The CAC will direct survivors of retirees to the installation RSO for assistance with applying for the SBP annuity
and Arrears of Pay.
b. The CAC ensures that the survivors of all Soldiers who die on active duty are counseled by an RSO on SBP.
After the RSO’s SBP counseling, the CAC will ensure that the CAO has assisted qualified survivors with the
completion of the SBP annuity paperwork. The CAC will review the completed SBP annuity request and forward to
the DFAS–Cleveland for establishment of the SBP annuity.
c. The CAC will direct survivors of Reservists who qualified for retired pay, but are not yet age 60, to contact the
AHRC–STL, Transition and Separation Branch, for RCSBP counseling and assistance with applying for the RCSBP
annuity.

Appendix F
Social Security Payments

F–1. Eligibility
Social security payments may be made to eligible survivors of deceased Soldiers if survivors meet the following
requirements—
a. Widow or widower of the decedent at any age if he or she has care of a natural or legally adopted child under 16
or a disabled child.
b. Widow or widower on reaching age 60.
c. Surviving divorced husband or wife at age 60 if he or she was married to the Soldier for at least 10 years.
d. Surviving divorced mother or father who is not married and has in care a natural or legally adopted child who is
under age 16 and entitled to social security benefits on the Soldier’s record.
e. Dependent parents on reaching age 62 if they were receiving at least one–half of their support from the deceased
Soldier (VA IS–1 Fact Sheet).
f. Student benefits payable at age 18 to age 22 are being phased out. However, benefits are payable up to age 19, if
the child is a full–time student at an elementary or secondary school.
g. Students’ eligibility should be discussed with the local social security office.

F–2. How to apply
Call the Toll–Free number 1–866–777–7887 to get started. The widow or widower will need some of the following
documents—
a. The DD Form 214.
b. Previous year’s W–2 Form.
c. Marriage certificate (original or certified copy).
d. Divorce papers of previous marriages for both widow or widower and deceased member (if applicable).
e. Birth certificates of children (original or certified copies) and widow or widower.
f. Civilian death certificate or DD Form 1300.
g. Social security lump sum payment.
h. A lump sum death payment of $255 is payable if the deceased Soldier at the time of death was fully or currently
insured for social security payments. The lump sum death payment is paid in the following order of priority—
i. The widow or widower living in the same household of the deceased at the time of death.
j. The widow or widower who was eligible for benefits based on the deceased member’s record for the month of
death.
k. In equal shares to each child who was eligible for benefits based on the deceased member’s record for the month
of death.
l. The CAO will escort the NOK to the nearest social security office.

Appendix G
Education Benefits

G–1. Eligibility
a. These benefits generally apply to—
(1) Survivors of deceased veterans.
(2) Spouses of living veterans.
(3) Children of either (1) or (2), above, who are between age 18 and 26, when the death or permanent and total
disability was the result of Service in the armed forces after the start of the Spanish–American War (21 April 1898).
b. Spouses and children of Soldiers are eligible if the Soldier has been listed in 1 of the following categories for
more than 90 days, and remains in 1 of the categories—
(1) Missing in action.
(2) Captured in line of duty.
(3) Forcibly detained or confined in line of duty by a foreign power.
(4) If eligible children under age 18 have graduated from high school or are above the age of required school
attendance, the DVA may begin this schooling before they reach age 18.

G–2. Programs
a. Veterans Education Assistance Program. Soldiers who initially entered the Service after 1 January 1977 may
deposit money through the Joint Uniform Military Pay Systems (JUMPS) allotment (coded EDSAV) under the
Veterans Education Assistance Program (VEAP). The VEAP is administered by DVA. The CAO will review deceased
Soldier’s Personal Financial Record to determine if the EDSAV allotment was in effect. The NOK may apply in
writing to the nearest DVA regional office for reimbursement of VEAP deposits. The request may be in letter form or
on VA Form 21–4138 (Statement on Support of Claim) and must include a copy of the DD Form 1300. The
Montgomery GI Bill established a program of education benefits for individuals entering military Service after June 30,
1985. Service persons entering active duty after that date had their basic pay reduced by $100 a month for 12 months
of their service, unless they specifically elected not to participate in the program. A death benefit may be payable to a
designated survivor if the Service person’s death is in Service and is Service–connected. The Service person must have
been eligible at the time of death, or would have been eligible but for the high school diploma and or length of service
requirements. Any monthly contributions made by the Soldier to the VEAP are reimbursable to his or her family in the
following order of precedence—
(1) Spouse.
(2) Children.
(3) Parents in equal share (or other persons who stood in loco parentis).
(4) To other relatives in equal shares.
b. Army Emergency Relief educational assistance program. AER has an undergraduate level educational assistance
program for spouses and unmarried dependent children of deceased Soldiers (active or retired). The program includes
loans and a limited number of scholarships. Obtain detailed information from National Headquarters, AER.

Appendix H
Civil Service Employment for Survivors

H–1. Employment preference
a. Unmarried widow or widowers are entitled to a 10–point preference for Federal Civil Service employment if the
Soldier served on active duty—
b. During any war or during the period 28 April 1952 through 1 July 1955.
c. In a campaign or expedition for which a campaign or service medal was authorized.
d. Employment information.

H–2. Information
For more information, contact the Federal Job Information Center nearest the home of the survivor.

Appendix I
Lapel Buttons

I–1. Gold Star Lapel Button for next of kin of deceased personnel
a. The Gold Star Lapel Button was established by an Act of Congress to provide an appropriate identification for
widows, widowers, parents, and NOK of members of the Armed Forces of the United States who lost their lives during
the following periods—
(1) World War I, 6 April 1917 to 3 March 1921.
(2) World War II, 8 September 1939 to 25 July 1947.
(3) Any subsequent period of armed hostilities in which the United States was engaged before 1 July 1958 (United
Nations action in Korea, 27 June 1950 to 27 July 1954).
(4) After 30 June 1958, while engaged in an action against an enemy of the United States.
(5) While engaged in military operations involving conflict with an opposing force.
(6) While serving with friendly foreign forces engaged in an armed conflict in which the United States is not a
belligerent party against an opposing armed force.
b. Any incident in which the service member was killed as a result of an international terrorist attack.
c. The Gold Star Lapel Button consists of a gold star on a purple circular background, bordered in gold and
surrounded by gold laurel leaves. On the reverse is the inscription, “United States of America, Act of Congress, August
1966” with space for engraving the initials of the recipient.
d. One Gold Star Lapel Button will be furnished without cost to the widow or widower, to each of the parents, each
child, stepchild, child through adoption, brother, half–brother, sister, and half–sister of a member of the armed forces
who lost his or her life while in the active military service during the periods indicated in a, above. The term “widow
or widower” includes those who have since married, and the term “parents” includes mother, father, stepmother,
stepfather, mother through adoption, father through adoption, and foster parents who stood in loco parentis. The CAC
will stock the Gold Star Lapel Button and ensure the CAOs are provided them for issue to eligible NOK.
e. There is no best time to present the buttons to the NOK; when to present them depends on the judgment of the
CAO. If the CAC has scheduled a presentation ceremony for a posthumous decoration for the NOK, and other
immediate family members are to be present, experience has shown that this is a good time to give out the buttons. If a
posthumous decoration has not been awarded or a ceremony is not planned, the CAO may distribute the buttons just
prior to or shortly after the funeral. Do not force the buttons on NOK who may be angry or bitter; they can always
apply for the lapel button at a later date.

I–2. Lapel Button for next of kin of deceased personnel
a. The Lapel Button for NOK of Deceased Personnel is provided to widows or widowers, parents and primary NOK
of armed services members who lost their lives while serving on extended active duty or while assigned in an Army
Reserve or Army National Guard unit in a drill status.
b. The button consists of a gold star within a circle (commemorating honorable service) surrounded by sprigs of oak
(referring to the Army, Navy, Air Force and Marine Corps).
c. One lapel button will be furnished without cost to the widow or widower, to each of the parents, each child,
stepchild, child through adoption, brother, half–brother, sister and half–sister of a member of the armed forces who lost
his or her life while on active duty. The term widow or widower includes mother, father, stepmother, stepfather,
mother through adoption, father through adoption, and foster parents who stood in place of a parent.
d. The Lapel Button for NOK of Deceased Personnel is authorized for issue retroactive to 29 March 1973. The
NOK of Soldiers who became deceased since that date may request issue of the button by writing to the CDR,
HRC–STL, ATTN: AHRC–CC–B, 1 Reserve Way, St. Louis, MO 63132. The name, grade, SSN, and date of death of
the deceased Soldier should be furnished. The names and relationships of the NOK must also be provided.
e. The CAC will stock the Lapel Button for NOK of Deceased Personnel and ensure the CAOs are provided them
for issue to eligible NOK.
f. There is no best time to present the button to the NOK; when to present the button depends on the judgment of
the CAO. If the CAC has scheduled a presentation ceremony for a posthumous decoration for
g. the PNOK, and other immediate family members are to be present, this is a good time to give out the buttons. If a
posthumous decoration has not been awarded or a ceremony is not planned, the CAO may distribute the buttons just
prior to or shortly after the funeral. Do not force the buttons on NOK who may be angry or bitter. These persons can
always apply for the button at a later date. These lapel buttons should be provided to the NOK free of charge by the
CAO. For more information, contact your CAC’s casualty section. The servicing CAC will ensure adequate quantities
are on hand.

Appendix J
Posthumous Awards and Decorations

J–1. General
Frequently, deceased Soldiers are recommended for posthumously awarded decorations. If asked by the NOK, the CAO
should contact the losing unit CDR to ascertain whether a recommendation is in process or whether a decoration has
been approved. As a matter of information, deceased first–term enlisted Active Army Soldiers, if otherwise qualified,
may be awarded the Good Conduct Medal regardless of the time spent on active duty, provided the death occurred in
the line of duty. This is a common question and the Good Conduct Medal may be the sole medal to which a Soldier
may be entitled.

J–2. Role of the casualty assistance officer
The CAO should never indicate to the NOK that a specific level of award has been recommended, but only that the
Soldier is being considered. If the CAO receives official notification that a decoration has been approved, the CAO
should assist in arranging a presentation ceremony if desired by the NOK. If the NOK does not wish a presentation
ceremony, the award elements may be given to the NOK at the most opportune time and in a setting they and the CAO
agree on. Should conflict arise among NOK as to who is entitled to the deceased Soldier’s awards, the CAO should
request guidance from the CAC or AHRC (PDO–PA).

J–3. Awards not received or presented and request for replacements
Periodically, a PNOK will ask about obtaining or receiving awards that were not presented to the deceased prior to
death or seek to replace awarded emblems that the deceased Soldier received. The NOK should address these questions
to the National Archives Records Administration, 1 Reserve Way, St. Louis, MO 63132–5100. The NOK should be
advised to wait 6 months following the death before submitting a written request. The request must contain the name,
grade, and SSN of the deceased Soldier. (The delay is necessary because the deceased’s records are first consolidated
by a central records custodian before filing at National Archives and Records Administration (NARA).)

Appendix K
Checklist and Information for the Survivor

K–1. General
The checklist in K–3 is provided for use by the NOK of active duty deceased Soldiers, CAOs, and contact representatives
of Government agencies counseling and/or assisting survivors in the preparation and submission of claims for
survivors’ benefits.

K–2. Directions for inquiries and letters
a. For convenience in directing letters and inquiries in the event additional information is required, points of contact
and addresses are shown below.
b. For information on the death gratuity, arrears of pay, and other financial questions or requests, contact your local
finance office.
c. For information on interment allowances and personal effects, contact the installation casualty office.
d. For information on transportation of dependents and personal property, contact the nearest activity having a
transportation officer.
e. For information on decoration and awards, contact the CDR, AHRC–STL ATTN: AHRC–CC–B, 1 Reserve Way,
St. Louis, MO 63132.
f. For information on government insurance (USGLI or NSLI), contact the Department of Veterans’ Affairs, P.O.
Box 8079, Philadelphia, PA 19101–0001.
g. For information on SGLI, contact the Office of Servicemen’s Group Life Insurance, 213 Washington Street,
Newark, NJ 07102–2999.
h. For information on Dependency and Indemnity Compensation (DIC), contact the nearest DVA regional office.
i. For social security information contact the nearest social security office.
j. For information on investigations, contact the local CAC.
k. For Federal Income Tax information contact, Director, Internal Revenue Service, Bureau of Internal Revenue
Service, Washington, DC 20224–0001 or the IRS office that services your area.
l. For State Income Tax information, contact the commission that services your area.
m. For information on Federal Civil Service employment, contact the Office of Personnel Management, 1900 E
Street, NW, Washington, DC 20006–5017; the state employment office, or local post office.
n. For information on emergency assistance while awaiting receipt of any survivor benefits and/or financial assistance
for pursuit of undergraduate level educational schooling, contact the National Headquarters, Army Emergency
Relief, 200 Stovall Street, Alexandria, VA 22332–6000, telephone: (703) 325–0184 or 325–0185.

K–3. Checklist for preparing benefits claims
a. VA Form 21–535 (Application for Dependency and Indemnity Compensation from Veterans’ Affairs. (Widow(er)
and children)).
(1) Date received.
(2) Date submitted.
(3) Submitted to: (Department of Veterans’ Affairs office address).
(4) Name and address of person assisting.
b. VA Form 21–535 (Application for Dependency and Indemnity Compensation from the Veterans’ Affairs.
(Parents)).
(1) Date received.
(2) Date submitted.
(3) Submitted to: (DVA office address).
(4) Name and address of person assisting.
c. SGLV Form 8283 (Claim for Death Benefits (SGLI and VGLI)). To be completed for those eligible and/or
designated as beneficiaries.
(1) Date received.
(2) Date submitted.
(3) Submitted to: Office of Servicemen’s Group Life Insurance, 213 Washington Street, Newark, NJ 07102–2999.
(4) Name and address of person assisting.
d. VA Form 40–1330 (Application for Standard Government Headstone or Marker).
(1) Date received.
(2) Date submitted.
(3) Submitted to: Director, Monument Services (42), National Cemetery System, Department of Veterans’ Affairs,
810 Vermont Avenue, NW, Washington, DC 20420–9999.
(4) Name and address of person assisting.
(5) DD Form 1375 (Request for Payment of Funeral and/or Interment Expenses) (Reimbursement in the amount
applicable by the Department of the Army).
(6) Date received.
(7) Date submitted.
(8) Submitted to: (Office of Mortuary Affairs having responsibility).
(9) Name and address of person assisting.
e. DD Form 397 (Claim Certification and Voucher for Death Gratuity Payments).
(1) Date received.
(2) Date submitted.
(3) Submitted to: local finance office.
(4) Name and address of person assisting.
f. DD Form 2656 (Data for Payment of Retired Personnel).
(1) Date received.
(2) Date submitted.
(3) Submitted to: Local finance office.
(4) Name and address of person assisting.
g. DD Form 1172 (Application for Uniformed Services Identification and Privilege Card) (furnished widow,eligible
dependent children, and dependent parents of the deceased).
(1) Date received.
(2) Date presented for issue of DD Form 1173 (Uniformed Services Identification and Privilege Card).
h. VA Form 29–4125 (Claim for one sum payment) (National Service and United States Government Life Insurance)
Person eligible or designated as beneficiaries.
(1) Date received.
(2) Date submitted.
(3) Name and address of person assisting.
(4) VA Form 29–4125A (Claim for monthly payments ) (National Service Life Insurance) (Persons eligible or
designated as beneficiaries).
(5) Date received.
(6) Date submitted.
(7) Submitted to: Department of Veterans’ Affairs, Regional Office and Insurance Center, P.O. Box 7208, Philadelphia,
PA 19101–0001, or Department of Veterans’ Affairs Regional Office and Insurance Center, Bishop Henry
Whipple Federal Building, Fort Snelling, St. Paul, MN 55111–4050.
(8) Name and address of person assisting.
(9) Point of contact at CAC.
(10) Name and address.
(11) Telephone.
(12) Other Items of Information (remarks).

Appendix L
Uniformed Services Identification and Privilege Card

L–1. Applying for a DD Form 1173
a. Survivors eligible for DD Form 1173 should have new cards issued under their new status as soon as possible.
b. When applying for the new DD Form 1173, the following is required—
(1) A copy of the death certificate.
(2) Marriage certificate.
(3) Retirement orders.
(4) Birth certificates of children.
(5) For a child over 21 (attending an accredited school full–time), a letter from the school verifying the status.
c. If dependents are unable to visit a military installation to get the DD Form 1173, they may mail a properly
completed DD Form 1172 with the proper documents and a small photo to the CDR of the nearest military installation.
DD Form 1173s are not transferable; take extreme precaution to avoid theft or mutilation. The DD Form 1173 will be
replaced on the following instances—
(1) On expiration, loss, or mutilation.
(2) To correct an error when there is a significant change in the identification data.
(3) To reflect the sponsor’s SSN.

L–2. Need information
Replacing DD Form 1173—
a. Application for replacement may be made to the CDR of the nearest military installation, using DD Form 1172.
Application should include a statement concerning the circumstances surrounding the loss, action taken to affect
recovery, and the card number, if available.
b. The DD Form 1173 is the property of the U.S. Government and is not transferable; a sponsor or dependent must
surrender it upon any change in status affecting eligibility, expiration of the card, or on request of military authorities.

L–3. Effects of remarriage
At remarriage, military benefits are ended (except that Retired Servicemen’s Family Protection Plan (RSFPP)/SBP
payments continue if remarried after age 55). If that subsequent marriage ends, the following benefits can be reinstated:
SBP, PX, commissary, motion picture theaters, and CHAMPVA (through DVA). Medical care from Uniformed
Services facilities or CHAMPUS will not be reinstated.

Appendix M
Checklist and Information for the Survivor

M–1. General
The checklist in N–3 is provided for use by the NOK of active duty deceased Soldiers, CAOs, and contact representatives
of Government agencies counseling and/or assisting survivors in the preparation and submission of claims for
survivors’ benefits.

M–2. Directions for inquiries and letters
For convenience in directing letters and inquiries in the event additional information is required, points of contact and
addresses are shown below.
a. For information on the DG, arrears of pay, and other financial questions or requests, contact your local finance
office.
b. For information on interment allowances and personal effects, contact the installation casualty office.
c. For information on transportation of dependents and personal property, contact the nearest activity having a
transportation officer.
d. For information on decoration and awards, contact the CDR, HRC–STL, ATTN: DARP–PSE–AW, 9700 Page
Boulevard, St. Louis, MO 63132–5260.
e. For information on government insurance (USGLI or NSLI), contact the Department of Veterans’ Affairs, P.O.
Box 8079, Philadelphia, PA 19101–0001.
f. For information on SGLI, contact the Office of Servicemen’s Group Life Insurance, 213 Washington Street,
Newark, NJ 07102–2999.
g. For information on Dependency and Indemnity Compensation, contact the nearest DVA regional office.
h. For social security information contact the nearest social security office.
i. For information on investigations, contact the local CAC.
j. For Federal Income Tax information contact, the Director, Internal Revenue Service, Bureau of Internal Revenue
Service, Washington, DC 20224–0001 or the IRS office that services your area.
k. For State Income Tax information, contact the commission that services your area.
l. For information on Federal Civil Service employment, contact the Office of Personnel Management, 1900 E
Street, NW, Washington, DC 20006–5017; the state employment office, or local post office.
m. For information on emergency assistance while awaiting receipt of any survivor benefits and/or financial
assistance for pursuit of undergraduate level educational schooling, contact the National Headquarters, Army Emergency
Relief, 200 Stovall Street, Alexandria, VA 22332–6000, telephone: (703) 325–0184 or 325–0185.

M–3. Checklist for preparing and submitting survivor’s benefits claims
a. VA Form 21–534, Application for Dependency and Indemnity Compensation from the DVA (widow or widower
and children).
(1) Date received.
(2) Date submitted.
(3) Submitted to: (Department of Veterans’ Affairs office address).
(4) Name and address of person assisting.
b. VA Form 21–535, Application for Dependency and Indemnity Compensation from the Department of Veterans’
Affairs. (Parents).
(1) Date received.
(2) Date submitted.
(3) Submitted to: (Department of Veterans’ Affairs office address).
(4) Name and address of person assisting.
c. SGLV Form 8283, Claim for Death Benefits (SGLI and VGLI). To be completed for those eligible and/or
designated as beneficiaries.
(1) Date received.
(2) Date submitted.
(3) Submitted to: Office of Servicemen’s Group Life Insurance, 213 Washington Street, Newark, NJ 07102–2999.
(4) Name and address of person assisting.
d. VA Form 40–1330, Application for Headstone or Marker (PNOK or person controlling remains).
(1) Date received.
(2) Date submitted.
(3) Submitted to: Director, Monument Services (42), National Cemetery System, Department of Veterans’ Affairs,
810 Vermont Avenue, N.W., Washington, DC 20420–9999.
(4) Name and address of person assisting.
e. DD Form 1375, Request for Payment of Funeral and/or Interment Expenses (Reimbursement in the amount
applicable by the Department of the Army).
(1) Date received.
(2) Date submitted.
(3) Submitted to: (Office of Mortuary Affairs having responsibility).
(4) Name and address of person assisting.
f. DD Form 397, Claim Certification and Voucher for Death Gratuity Payments.
(1) Date received.
(2) Date submitted.
(3) Submitted to: Local finance office
(4) Name and address of person assisting.
g. AS–IN Form 20–258R, Application for Annuity and/or Final Pay.
(1) Date received.
(2) Date submitted.
(3) Submitted to: Local finance office.
(4) Name and address of person assisting.
h. DD Form 1172, Application for Uniformed Services Identification and Privilege Card (furnished widow or
widower, eligible dependent children and dependent parents of the deceased).
(1) Date received.
(2) Date presented for issue of DD Form 1173.
i. VA Form 29–4125, Claim for one sum payment (National Service and United States Government Life Insurance)
Person eligible or designated as beneficiaries.
(1) Date received.
(2) Date submitted.
(3) Name and address of person assisting.
j. VA Form 29–4125A (Claim for Monthly Payments) (National Service Life Insurance) (Persons eligible or
designated as beneficiaries).
(1) Date received.
(2) Date submitted.
(3) Submitted to: Department of Veterans’ Affairs, Regional Office and Insurance Center, P.O. Box 7208, Philadelphia,
PA 19101–0001, or Department of Veterans’ Affairs Regional Office and Insurance Center, Bishop Henry
Whipple Federal Building, Fort Snelling, St. Paul, MN 55111–4050.
(4) Name and address of person assisting.
k. Point of contact at CAC—
(1) Name and address.
(2) Telephone.
l. Other Items of Information (Remarks).

Appendix N
Preparation for Visit to Department of Veterans’ Affairs and Social Security Offices

N–1. Preparing to visit Department of Veterans’ Affairs and Social Security offices
a. If the NOK are remaining in an overseas area, contact the DVA and social security sections and departments of
the nearest Embassy or consuls for assistance with survivors’ benefits under their programs.
b. Prepare the widow or widower for the visit to DVA and social security offices by making certain he or she has
the following:
(1) The DVA claim number if the deceased Soldier has ever filed a Department of Veterans’ Affairs claim. This
will permit DVA to identify the Soldier quickly and expedite processing of claims. If the widow or widower cannot
locate the claim number, DVA can identify the Soldier by name, original service serial number or social security
number, and date of birth. If no prior claim has been filed with DVA, the data below will be necessary for the widow
or widower to complete the required claim forms.
(a) Full name of the deceased.
(b) Original service serial number or social security number (whichever is applicable).
(c) Rank.
(d) Branch of Service.
(e) Organization.
(f) Date and place of birth.
(g) Date, place, and cause of death.
(h) Date and place of burial.
(i) Total expense of burial, funeral, transportation, and, if claimed, burial plot.
(j) Dates entered into and separated from active service.
(k) Dates all expenses paid.
(2) Data relating to marriage of Soldier.
(a) Marriage certificate. This will only be necessary if the widow or widower or deceased Soldier had a prior
marriage. However, proof of marriage may be requested.
(b) The number of times that the Soldier was married.
(c) Date and place of marriage(s).
(d) Name(s) of person(s) to whom the Soldier was married.
(e) How the marriage ended (death, divorce, and so forth). (Take documents relating to dissolution of marriage. The
same data will be required relating to marriage of the widow or widower).
(f) If legally separated, a certified copy of the court order.
(3) Data concerning children.
(a) Names of children.
(b) Dates of birth.
(c) Social security numbers.
(d) Names of those not in custody of the widow or widower and name and the address of persons having custody.
(e) Children’s birth certificates.
(4) Annual income and life insurance (including life insurance policy numbers) if the Soldier was retired at the time
of death.
(5) The Soldier’s birth certificate if the Soldier’s parents wish to establish eligibility.
(6) Copies of DD Form 1300 or the civilian death certificate. The DD Form 1300 is the official record of death and
is prepared by the CMAOC; the CDR, HRC–STL; or the State Adjutant General, depending on the status of the Soldier
at the time of death.
c. Veterans’ benefits are paid effective the first day of the month following application for benefits. They are not
retroactive; therefore, the NOK should be advised to apply for veterans’ benefits as soon as possible. Normally the
application can be submitted immediately, and additional supporting documentation, such as a death certificate, can be
added at a later date.

N–2. Department of Veterans’ Affairs offices
a. Addresses and telephone numbers change frequently. Consult the telephone directory to confirm the address and
telephone number of a DVA regional office.
b. Beneficiaries residing or traveling overseas that require information or assistance relative to DVA benefits, should
contact the nearest American Embassy or Consulate.

N–3. Social Security offices
There are more than 1,400 social security offices located throughout the 50 States and in Puerto Rico and the District
of Columbia. These offices will give information on social security matters. The address and telephone number of the
nearest social security office can be found in the telephone directory (may be listed under U.S. Government,
Department of Health and Human Services) or from the postmaster of any U.S. Post Office. The military personnel
office can also help. Much time can be saved by calling the social security office before visiting. The social security
office may be able to transact business completely by phone. Before the NOK can get any social security benefits, they
must apply for them. If the NOK is a surviving spouse, he or she should not delay filing a claim.

Appendix O
Reimbursement of Funeral Expenses

O–1. Cost
When the NOK of a person entitled to mortuary benefits elects to personally make all arrangements for the disposition
of remains, the Army will reimburse the NOK for expenses incurred for the removal, preparation including embalming,
casket and transportation to common carrier, in the amount of the contract price (if one is in effect) or $1,750.00,
whichever is less. The Army will reimburse the amount it would have cost the Government to ship the deceased to
final destination and the interment allowance. In most cases, the family will be responsible for a substantial payment if
they elect to assume responsibility.

O–2. Preparation
When the Army assumes responsibility for the remains, it will provide for the removal, preparation including
embalming, casket, military escort to accompany the remains, and transportation to the funeral home selected by the
NOK, or to a Government cemetery of their choice that has grave space available. The Army will also make
arrangements for cremation if the NOK requests it in writing.

O–3. Internment allowances
Whether the Army makes all arrangements or if the NOK personally makes all arrangements, an interment allowance
will be paid to help defray burial expenses. The NOK will indicate on the DD Form 1375 to whom the interment
allowance will be paid to, (either the NOK or funeral home).

O–4. Non–reimbursable expenses
Some non–reimbursable expenses are—
a. Certified death certificates.
b. Food or catering.
c. Cars for other than the Soldier’s parents, spouse, and children or stepchildren.
d. Perpetual care.
e. Services or merchandise not directly related to the interment.

Appendix P
Personal Effects

P–1. Personal effects and property
a. Personal effects include all personal property of the deceased. Effects include those personal items that are
normally with the person such as watches, rings, jewelry, wallets containing personal papers, pictures, and money.
Personal effects also include household goods and automobiles.
b. Personal effects are authorized shipment to the place directed by the NOK, with certain limitations. Automobiles
are authorized to be shipped to the destination directed by the NOK, provided it is operable and the value of the
automobile is commensurate with the cost of shipment.
c. Shipment of effects must normally be accomplished within 1 year of death. When shipment to a destination
cannot be made due to uncertainty of the NOK about a permanent address or other considerations, the effects may be
placed in non–temporary storage for a period not to exceed 1 year after death.
d. Shipment of a house trailer may be authorized at Government expense, in lieu of shipment of household goods, if
the house trailer will be used as a residence at the place to which it is shipped. The cost of shipment is subject to
certain limitations.
e. Contact the transportation officer to obtain exact authorizations and limitations on shipment, and storage, if
applicable, of effects, automobiles, and house trailers.

P–2. Disposition of personal effects
a. When the NOK is present at the place of death, the NOK will normally be in possession of effects of the
deceased except those items found on the remains and those items which are located in the unit area. Under these
circumstances, the items not already in possession of the NOK will be inventoried by the deceased’s CDR, or his
representative, and delivered to the NOK. The CAO may be designated to deliver these effects to the NOK, and obtain
the signature of the NOK for the effects.
b. When the NOK is present at the place of death, the CAO will assist the NOK with the shipment of household
goods. If the NOK departs prior to shipment, the CAO will complete application for shipment of household goods and
act as the agent of the NOK for the shipment. It will be necessary for the CAO to obtain a limited power of attorney
from the NOK for this purpose.
c. When the NOK is not present at the place of death, a Summary Court Officer is appointed to collect, inventory,
safeguard, and send the effects located on post or in Government quarters to the place requested by the NOK. The
Summary Court Officer has authority to complete all applications for shipment of effects without further authority from
the NOK. The detailed duties and responsibilities of a Summary Court Officer are contained in AR 638–2.
d. The Army does not determine ownership of the deceased’s effects. The effects are sent to the person highest on
the list of authorized recipients contained in chapter 4, for disposition according to the laws at the deceased’s domicile.

P–3. Effects of missing Soldiers
The effects of Soldiers officially determined as missing for 30 days may be shipped to the NOK at Government
expense.

Appendix Q
Disposition Authority

Q–1. Right to direct disposition
a. The right to direct disposition of remains is a highly emotional issue in many families. On occasion each family
member will have a different opinion on what to do. The Army does not negotiate with committees or intervene in
family disputes. Accordingly, the CAO must ensure that he/she is talking only with the person authorized to give
disposition instructions. Normally the PNOK has the authority to direct disposition. AR 638–2, paragraph 4–4, provides
specific guidance to determine who is authorized to direct disposition. Before requesting or accepting disposition
instructions the person’s authority to make disposition must be established by determining—
(1) The exact relationship to the deceased of the person attempting to direct disposition.
(2) If there are any other living relatives who may have a higher precedence to direct disposition.
(3) If the individual had authorized a specific person to make disposition, AR 638–2, paragraph 4–4c.
b. On occasion the person authorized to direct disposition may be unwilling, unable or unavailable to do so. In these
cases, the person with primary disposition may relinquish their authority. However, they may not name someone to act
on their behalf or in lieu of them. The next person in the order of precedence assumes the authority to direct
disposition.

Q–2. Designation of disposition next of kin
In some cases, unmarried Soldiers are permitted to authorize a specific relative to direct disposition. This designation is
found on the DD Form 93. However, before contacting the named individual, verify with the CAC that the designation
has not been overridden by a change in the Soldier’s family status. For example, a marriage would give the spouse
precedence over a named individual on the DD Form 93.
a. It is important that the CAO verify that the person with whom they are talking has authority to direct disposition.
For example, the CAO may be talking with the elder parent when he/she learns about the Soldier’s spouse. A spouse
has a higher precedence to direct disposition. The disposition provided by the parents cannot be used. If the disposition
was directed by the parents, the spouse could require the Army to disinter the remains and reinter them elsewhere at
the Government’s expense.
b. When in doubt, contact the CAC and the local Judge Advocate General.

Appendix R
Viewability

R–1. Condition of remains
The family will ask about the condition of the remains and specifically if the remains are viewable. Do not attempt to
answer this question until you verify the condition of the remains with the CAC. The final decision to view the remains
or not, always rests with the NOK.

R–2. Classification
Generally speaking, there are 3 classifications of viewability: viewable, viewable for ID, and non–viewable. Final
determination of the remains viewability must be made at the receiving funeral home.
a. Viewable remains are presentable and will in themselves not cause further distress. It is believed the appearance
of the remains is similar to the deceased’s normal appearance.
b. Viewable for ID remains are less presentable than viewable and may cause additional distress when viewed.
However, the remains still show identifiable features and characteristics.
c. Non–viewable remains are not presentable and may cause additional distress when viewed. Frequently non–viewable
remains have been severely disfigured and bear no resemblance to the deceased. The family should be asked to
allow the funeral home staff or family physician to view the remains first and to advise them whether viewing the
remains is in their best interest.

Glossary

Section I
Abbreviations

2LT
second lieutenant
AAFES
Army and Air Force Exchange Service
AAR
after action report
ABC
Army Benefits Center
ABO
Accelerated Benefits Option
ACS
Army Community Services
AD
active duty
ADSW
active duty for special work
ADT
active duty for training
AER
Army Emergency Relief
AFE
appropriate fund employee
AFIP
Armed Forces Institute of Pathology
AAFES
Armed Forces Medical Examiner
AG
Adjutant General
AGR
Active Guard/Reserve
AHRC
U.S. Army Human Resources Command
ANOK
adult next of kin
AOD
Administration Officer of the Day
APO
Army Post Office
APOD
Aerial Port of Debarkation
APOE
Aerial Port of Embarkation
ARC
American Red Cross
ARIMS
Army Records Information Management System
ARNG
Army National Guard
ARNGUS
Army National Guard of the United States
AT
annual training
AUTOVON
automatic voice network
AUS
Army of the United States
AWOL
absent without leave
BASD
basic active service date
BN
battalion
BNS1
battalion S–1
BDE
brigade
BDES1
brigade S–1
CAC
Casualty Assistance Center
CAO
casualty assistance officer
CAR
Chief, Army Reserve
CAS
casualty
CAT
crisis action team
CDR
commander
CID
U.S. Army Criminal Investigation Command
CHAMPUS
Civilian Health and Medical Plan of the Uniformed Services
CLT
casualty liaison team
CMAOC
Casualty and Memorial Affairs Operations Center
CMC
Commandant of the Marine Corps
CMD
command
CNGB
Chief, National Guard Bureau
CNO
casualty notification officer
CFR
Code of Federal Regulations
CONUS
continental United States
CONUSA
the numbered armies in the continental United States
CPAC
Civilian Personnel Advisory Center
CPO
Civilian Personnel Office
CRC
CONUS Replacement Center
CSA
Chief of Staff, Army
CWG
casualty working group
CZTE
Combat Zone Tax Exclusion
DA
Department of the Army
DAC
Department of the Army Civilian
DCIPS–FWD
Defense Casualty Information Processing System–Forward
DCS, G–1
Deputy Chief of Staff, G–1
DDN
Defense data network
DEERS
Defense Enrollment Eligibility Reporting System
DEP
Delayed Entry Program
DFAS
Defense Finance and Accounting Service
DFR
dropped from rolls
DG
death gratuity
DIC
Dependency and Indemnity Compensation
DMOS
duty military occupational specialty
DNA
deoxyribonuclic acid
DOD
Department of Defense
DODI
Department of Defense Instruction
DSN
Defense Switch Network
DUSTWUN
duty status–whereabouts unknown
DVA
Department of Veterans’ Affairs
E–7
sergeant first class
E–9
sergeant major
eDCIPS–FWD
electronic DCIPS–FWD
EDRE
emergency deployment readiness exercise
EDSAV
educational savings allotment
EE
emergency essential
EFT
electronic fund transfer
EPW
enemy prisoner of war
ERB
Enlisted Records Brief
EREC
Enlisted Records and Evaluation Center
ETA
estimated time of arrival
ETD
estimated time of departure
ETS
expiration term of service
FAO
Finance and Accounting Office
FND
Foreign National direct hire employee
FNI
Foreign National indirect hire employee
FOIA
Freedom of Information Act
FORSCOM
U.S. Army Forces Command
FOUO
For Official Use Only
FSGLI
Family SGLI
FTNGD
full–time National Guard duty
FY
fiscal year
GCMA
general court–martial authority
GCMCA
general court–martial convening authority
GTR
Government Transportation Request
hh:mm
hour minute
HIPAA
Health and Insurance Portability and Accountability
HOSP
hospital
HQ
Headquarters
HQDA
Headquarters, Department of the Army
HRC
Human Resources Command
HS
home station
HSCAC
home station Casualty Assistance Center
IAW
in accordance with
IADT
initial active duty for training
ID
identification
IDT
inactive duty training
IMA
Installation Management Agency
ING
inactive National Guard
INIT
initial
INSCOM
Intelligence and Security Command
IRR
Individual Ready Reserve
IRS
Internal Revenue Service
ITO
invitational travel orders
JFTR
Joint Federal Travel Regulations
JTR
Joint Travel Regulations
KIA
killed in action
LES
leave and earnings statement
LOC
letter of condolence
LOD
line of duty
LOS
letter of sympathy
LRA
local reproduction authorized
MACOM
major Army command
MACP
mortuary affairs collection point
MACS
Mortuary Affairs Casualty Support
MDW
Military District of Washington
MEPS
Military Entrance Processing Station
MIA
missing in action
MPD
Military Personnel Division
MPV
military pay voucher
MOCC
Major Overseas Casualty Command
MOA
memorandum of agreement
MOB
mobilization
MOS
military occupational specialty
MOSC
military occupational specialty code
MPA
Missing Persons Act
MPR
military pay record
MPRJ
Military Personnel Records Jacket
MPSA
Military Postal Service Agency
MPV
military pay voucher
MSC
major subordinate command
MSPA
Missing Service Personnel Act
MTF
medical treatment facility
MTFA
medical treatment facility authorities
NA
not applicable
NAF
non–appropriated fund
NAFE
non–appropriated fund employee
NARA
National Archives and Records Administration
NCO
noncommissioned officer
NCOIC
noncommissioned officer in charge
NPS
no prior service
NSI
Not seriously wounded, injured, or ill
NSLI
National Service Life Insurance
NB
nonbattle
NGB
National Guard Bureau
NOK
next of kin
OCONUS
outside continental United States
OEF
Operation Enduring Freedom
OIC
officer in charge
OIF
Operation Iraqi Freedom
OMA
Operations and Maintenance, Army
OPF
official personnel folder
OPLAN
operations plan
Ops
operations
OSGLI
Office of Servicemembers’ Group Life Insurance
PAO
public affairs officer
PAD
Patient Administration Division
PADD
person authorized to direct disposition
PAP
personnel assistance point
PCS
permanent change of station
PDRL
Permanent Disability Retirement List
PE
personnel effects
PEBD
pay entry basic date
PERE
personnel eligible to receive effects
PFR
personal financial record
PID
positive identification
PL
Public Law
PM
provost marshal
PMO
Provost Marshal Office
PMOS
primary military occupational specialty
PNOK
primary next of kin
POB
place of birth
PROG
prognosis or progress
PSB
personnel service battalion
PSC
Personnel Service Center
PSD
Personnel Service Division
PT
physical training
PW
prisoner of war
RA
Regular Army
RC
Reserve Component
RCSBP
Reserve Component Survivor Benefit Plan
REFRAD
released from active duty
RMC
returned to military control
ROTC
Reserve Officers’ Training Corps
RSFPP
Retired Servicemen’s Family Protection Plan
RSO
retirement services officer
S–1
Adjutant
SA
Secretary of the Army
SADT
special active duty for training
SBP
Survivor Benefit Plan
SCOMO
summary court martial officer
S–DVI
Service–Disabled Veterans Insurance
SGLI
Servicemembers’ Group Life Insurance
SI
seriously wounded, injured, or Ill
SIDPERS
Standard Installation/Division Personnel System
SNOK
secondary next of kin
SPECAT
special category
SPEINT
special interest
SRP
Soldier Readiness Program
SSA
Social Security Administration
SSN
social security number
STACH
status change
SUPP
supplemental
T&TO
transportation and travel order
TAACOM
Theater Army Area Command
TAG
The Adjutant General
TDA
tables of distribution and allowances
TDRL
Temporary Disability Retired List
TDY
temporary duty
TIS
time in service
TOE
term of enlistment; table(s) of organization and equipment
TPU
troop program unit
TRADOC
U.S. Army Training and Doctrine Command
TTAD
temporary tour of active duty
UGMA
Uniform Gifts to Minors Act
UIC
unit identification code
URL
Uniform Resource Locator
USACID
U.S. Army Criminal Investigation Command
USADIP
U.S. Army Deserter Point
USAEREC
U.S. Army Enlisted Records and Evaluation Center
USAR
U.S. Army Reserve
USARC
U.S. Army Reserve Command
USC
United States Code
USGLI
United States Government Life Insurance
USMA
United States Military Academy
USO
United Services Organization
USPFO
U.S. Property and Fiscal Officer
UTMA
Uniform Transfer to Minors Act
VEAP
Veterans Education Assistance Program
VGLI
Veterans’ Group Life Insurance
VMLI
Veterans Mortgage Life Insurance
VRI
Veterans Reopened Insurance
VSI
very seriously wounded, injured, or ill
VSLI
Veterans Special Life Insurance

Section II
Terms

Active duty (AD)
Full–time duty in the active military Services of the United States. A general term applied to all active military service
with the active force without regard to duration or purpose. The term “active duty” also applies to ROTC applicants,
cadets, and midshipmen participating in practical military training; service academy cadets and midshipmen; and
members of the RC serving on AD, ADT, or IDT.

Active duty for training (ADT)
A tour of AD that is used for training members of the Reserve components to provide trained units and qualified
persons to fill the needs of the Armed Forces in time of war or national emergency and such other times as national
security requires. The tour of duty is under orders that provide for return to nonactive duty status when the period of
ADT is completed. It includes annual training, special tours of ADT, school tours, and the initial tour performed by
non–prior military service enlistees.

Adopted child
Individual whose adoption has been legally completed before the child’s 21st birthday. A child for whom the member
has a final decree of adoption.

Adoptive parent
A person who has a final decree of adoption of the military member or the member’s spouse.

Adult next of kin
The adult highest in the line of succession will be considered the adult next kin.

Annulment
The status of an individual whose marriage has been declared annulled by a court of competent jurisdiction. This
restores unremarried status to a widow, widower, or former spouse for purposes of reinstatement of benefits and
privileges.

Age of majority
18

Beleaguered
The casualty is a member of an organized element which has been surrounded by a hostile force to preclude escape of
its members.

Beneficiary
The person (or persons) who, according to law or written designation of the Soldier, is entitled to receive certain
benefits. A beneficiary may be 1 person for the death gratuity, while another person may receive the decedent’s unpaid
pay and allowances. The designation of beneficiaries for death gratuity and unpaid pay and allowances does not, for
instance, affect the designation of beneficiaries of life insurance, either commercial or Government sponsored, or for
benefits administered by agencies outside the Army. Beneficiaries for life insurance as designated by the insured
person on the policies.

Besieged
The casualty is a member of an organized element that has been surrounded by a hostile force for compelling it to
surrender.

Blue Bark
A term used to designate members of DOD and their family members who are (returning from overseas) traveling in
connection with the death of a Soldier or civilian employee’s immediate family, and who are otherwise authorized
transportation under the Joint/Federal Travel Regulations. The term “Blue Bark” also is used with emergency leave or
emergency curtailment of an overseas tour based on the death of a member of a Soldiers immediate family residing in
the Soldier’s household.

Body recovered
The remains of a deceased casualty have been recovered by U.S. military authorities.

Captured
The casualty has been seized as the result of action of an unfriendly military or paramilitary force in a foreign country.

Casualty
Any person who is lost to the organization by reason of having been declared beleaguered, besieged, captured, dead,
diseased, detained, DUSTWUN, injured, ill, interned, missing, missing in action or wounded.

Casualty Assistance Center (CAC)
The CAC assigned responsibility for the area in which the casualty occurs or the area in which the NOK resides, and
who has casualty reporting responsibilities to AHRC. This term applies to both CONUS and OCONUS CACs.

Deceased
A casualty status applicable to a person who is either known to have died, determined to have died based upon receipt
of conclusive evidence, or declared dead based upon a presumptive finding of death. The recovery of the person’s
remains is not a prerequisite to determining or declaring a person deceased.

Dependent or family member
Individuals whose relationship to the sponsor leads to entitlements to benefits.

Detained
A casualty status applicable to a person who is prevented from proceeding or is restrained in custody for alleged
violation of international law or other reasons claimed by the government or group under which the person is being
held.

Disability
Any type of injury or disease whether mental or physical.

Documentation
Properly certified birth certificate (of live birth) which includes the names of both parents or certificate of live birth
with the name of at least 1 parent issued from the hospital; marriage certification; includes the names of both parents;
marriage certification; final decree of divorce dissolution, or annulment of marriage; court order for adoption or
guardianship; statement of incapacity from physician; retirement orders (providing entitlement to retired pay is
established) or DD Form 214; DD Form 1300; certified death certificate; certification from the DVA of 100 percent
disabled status; order awarding Medal of Honor; civilian personnel records, military personnel records, DD Form 93,
SGLV 8286, SGLV 8285, SGLV 8714, unit training orders, TDY orders, training schedules, invitational travel orders
and, DA Form 31 (Request Authority for Leave).

Duty status–whereabouts unknown (DUSTWUN)
A transitory/temporary casualty status, used when the reason for a member’s absence is uncertain and it is possible that
the member may be a casualty whose absence is involuntary, but there is not sufficient evidence to make a
determination that the member’s actual status is missing or deceased.

Full–time coverage
A Soldier who has full–time coverage is insured regardless of when death occurs.

Hostile casualty
A person who is the victim of a terrorist activity or who becomes a casualty “in action. “ “In Action “ characterizes the
casualty as having been the direct result of hostile action, sustained in combat or relating thereto, or sustained going to
or returning from a combat mission provided that the occurrence was directly related to hostile action. Included are
persons killed or wounded mistakenly or accidentally by friendly fire directed at a hostile force of what is thought to be
a hostile force. However, not to be considered as sustained in action and not to be interpreted as hostile casualties are
injuries due to elements, self–inflicted wounds and, except in unusual cases, wounds or death inflicted by a friendly
force while the individual is in AWOL, deserter, or dropped from the rolls status or is voluntarily absent from a place
of duty.

Inactive duty training (IDT)
Authorized training performed by a member of a Reserve component not on AD or ADT and consisting of regularly
scheduled unit training assemblies, additional training assemblies, periods of appropriate duty or equivalent training,
and any special additional duties authorized for Reserve component personnel by the Secretary concerned, and
performed by them in connection with the prescribed activities of the organization in which they are assigned with or
without pay. Does not include work or study associated with correspondence courses.

Initial active duty for training (IADT)
Initial active duty for training (IADT) is defined as:
a. Includes basic military training and technical skill training.
b. Is required for all USAR or ARNG accessions. Active duty for special work (ADSW).
c. Used when the purpose of the tour is to accomplish organizational mission, support, and administration, or for
critical reserve component unique projects.
d. Training for the individual Soldier is incidental.

Interned
Any person definitely known to have been taken into custody of a non–belligerent foreign power as the result of and
for reasons arising out of any armed conflict in which the Armed Forces of the United States are engaged.

Killed in action (KIA)
A casualty category applicable to a hostile casualty, other than the victim of a terrorist activity, who is killed outright
or who dies as a result of wounds or other injuries before reaching a medical treatment facility.

Missing
A casualty status applicable to a person who is not at his or her duty location due to apparent involuntary reasons and
whose location may or may not be known.

Missing in action (MIA)
The casualty is a hostile casualty, other than the victim of a terrorist activity, who is not present at his or her duty
location due to apparent involuntary reasons and whose location is unknown.

Next of kin (NOK)
The person most closely related to the casualty is considered primary NOK for casualty notification and assistance
purposes. This is normally the spouse of married persons and the parents of single persons who have no children. The
precedence of NOK with equal relationships to the member is governed by seniority (age). The rights of minor children
shall be exercised by their parents or legal guardian. The below order of precedence is used to identify the primary
NOK. All other persons are considered secondary NOK. For the order of precedence used concerning the disposition of
remains and personal effects, consult appropriate statutes and Service regulations.
a. Spouse.
b. Natural, adopted, step, and illegitimate children (if acknowledge by the member or paternity/maternity has been
judicially decreed.)
c. Parents, unless legal exclusive (sole) custody was granted to a person by reason of a court decree or statutory
provision.
d. Persons standing in loco parentis.
e. Persons granted legal custody of the member by a court decree or statutory provision.
f. Brothers or sisters, to include half–blood and those acquired through adoption.
g. Grandparents.
h. Other relatives in order of relationship to the member according to civil laws.
i. If no other persons are available, the Secretary of the Military Department may be deemed to act on behalf or the
member. In those cases involving missing service members found dead pursuant to 37 USC, the remarried surviving
spouse should be notified when remains are recovered. Although the remarried surviving spouse has no blood
relationship to the members, the prior marital relationship and the continuing interest in the members are the
determining factors. The term remarried surviving spouse does not include one who obtained a divorce from the
member or who remarried before a finding of death pursuant to 37 USC.

Non–hostile casualty
A person who becomes a casualty due to circumstances not directly attributable to hostile action or terrorist activity.
Casualties due to the elements, self–inflicted wounds, and combat fatigue are non–hostile casualties.

Not seriously wounded, injured, or ill (NSI)
The casualty status of a person whose injury or illness may or may not require hospitalization, medical authority does
not classify as VSI, SI or III, and the person can communicate with the NOK.

OSGLI
Office of the Servicemembers’ Group Life Insurance, 213 Washington Street, Newark, NJ 07102. The administrative
office of SGLI and VGLI for veterans.

Overseas
All locations, including Alaska and Hawaii, outside the continental United States.

Parent/loco parentis
This means in the place of or instead of a parent charged factitiously with a parents duties and responsibilities. The
natural father or mother, father or mother through adoption, or person who stood in relationship of a parent to the
deceased for a period of at least 5 years prior to the Soldier reaching 18 years of age.

Part–time coverage
A Soldier who has part–time coverage is insured only during the specified duty periods and while proceeding directly
to or from the place of duty. Coverage is not provided during work or study in connection with correspondence courses
or while attending educational institutions in an inactive status.

Presumptive finding of death
A declaration by the Military Service Secretary or designee of the Military Service concerned, based upon a recommendation
by a board or other official body that a person who was placed in a missing casualty status is dead.

Primary next of kin (PNOK)
The legal NOK. That person of any age most closely related to the individual according to the line of succession.
Seniority, as determined by age, will control when the persons are of equal relationship.

Personnel Service Company (PSC)
The office that maintains a Soldier’s DA Form 201, (Military Personnel Records Jacket)

Personnel Service Center/Division (PSC/PSD)
The personnel office that maintains an individual’s Personnel Records

Posthumous promotion
Promotion to a higher grade following a casualty’s death; however, this promotion is not for pay purposes.

Returned to military control (RMC)
The status of a person whose casualty status of DUSTWUN or missing has been changed due to the person’s return or
recovery by U.S. military authority.

Secondary next of kin (SNOK)
Any NOK other than the primary NOK.

Seriously wounded, injured, or ill (SI)
Casualty status of a person whose illness or injury is classified by medical authorities to be of such severity that there
is cause for immediate concern, but there is no imminent danger to life.

Service–connected
A service–connected death must have occurred in the line of duty, and not a result of the deceased Soldier’s willful
misconduct or negligence. It is not necessary that death occur while actually performing military duties or during
military operations to be service–connected.

Terrorism
The unlawful use or threatened use of force or violence against individuals or property to coerce or intimidate
governments or societies, often to achieve political, religious, or ideological objectives. A victim of a terrorist act
directed against the United States or its allies is a hostile casualty.

Total disability
Any impairment of mind or body which continuously renders it impossible for the insured to follow any substantially
gainful occupation.

Very seriously wounded, injured, or ill (VSI)
The casualty status of a person whose illness or injury is classified by medical authorities to be of such severity that
life is imminently endangered.

Unmarried spouse
A widow or widower who has remarried and through annulment, divorce, or death is no longer married.

Unremarried spouse
A widow or widower of a deceased Soldier who has not remarried.

Wounded in action
A casualty category applicable to a hostile casualty, other than the victim of a terrorist activity, who has incurred an
injury due to an external agent or cause. The term encompasses all kinds of wounds and other injuries incurred in
action, whether there is a piercing of the body, as in a penetration or perforated wound, or none, as in the contused
biological and chemical warfare agents, and the effects of exposure to ionizing radiation or any other destructive
weapon or agent. The hostile casualty’s status may be VSI, SI, III, or NSI.

Section III
Special Abbreviations and Terms

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