Army Regulation 600–8–1
Personnel—General
Army Casualty
Program
Headquarters
Department of the Army
Washington, DC
30 April 2007
SUMMARY of CHANGE
AR 600–8–1
Army Casualty Program
This administrative revision, dated 30 April 2007--
o Updates DA Form 1156 (Casualty Feeder Card) (fig 4-1).
o Updates instructions for using DA Form 1156 (para 4-5).
This administrative revision dated 28 February 2007--
o Add paragraph to update guidance on IG requirements for fatal
accident
presentations of friendly fire casualties (para 3-10g).
o Updates administrative changes throughout the publication.
o Corrects typographical errors throughout the publication.
This administrative revision dated 17 May 2006-
o Changes fatal training briefs to fatal accident briefs (summary of
change
page).
o Adds hostile death 15-6 investigation requirements (para 2-9h).
o Adds hostile death 15-6 investigation requirements (para 2-9h).
This major revision dated 7 April 2006-
o Changes the title to Army Casualty Program.
o Incorporates a new format that more directly follows the course of
casualty
reporting, notification, and assistance as it actually occurs
(throughout).
o Replaces references to PERSCOM and AR-PERSCOM with Army Human
Resources
Command (AHRC) and Army Human Resources Command-St. Louis (AHRC-STL),
respectively (throughout).
o Consolidates DA Form 1155 (Witness Statement on Individual) and DA
Form 1156
(Casualty Feeder Report) into the combined DA Form 1156 (Casualty
Feeder
Card) (paras 1-7 and 4-5).
o Combines information concerning Reserve and National Guard
casualty
reporting and notification (para 3-1).
o Updates reporting requirements for U.S. Army Reserve/Army National
Guard
Soldiers (para 3-1).
o Adds reference to fatal training briefs (para 3-10).
o Replaces message addresses for casualty reporting with e-mail
addresses,
along with references to Web site for up-to-date information on
e-mail
addresses (table 4-1).
o Adds warrant officers to the pool of eligible casualty
notification officer
and casualty assistance officer personnel (para 6-3).
o Clarifies the use of active duty Soldiers only for casualty
notification
officer and casualty assistance officer duties (para 6-3).
o Adds sample Commander’s Letter of Condolence (chap 8).
o Clarifies U.S. Army Reserve Soldier coverage to include those
Soldiers who
overnight en route to drill or duty (para 9-2).
o Establishes the importance of and explains DD Form 93 (Record of
Emergency
Data) (chap 11).
o Lists the Casualty Assistance Center’s responsibilities (app B).
Headquarters
Department of the Army
Washington, DC
30 April 2007
*Army Regulation 600–8–1
Effective 15 May 2007
Personnel—General
Army Casualty Program
By Order of the Secretary of the
Army: GEORGE W. CASEY, JR.
General, United States Army
Chief of Staff
Official:
JOYCE E. MORROW
Administrative Assistant to the
Secretary of the Army
History. This publication is
an administrative revision. The portions
affected by this administrative revision are
listed in the summary of change.
Summary. This consolidated regulation
prescribes policies and mandated tasks
governing U.S. Army casualty operations,
to include casualty reporting, casualty notification, and casualty
assistance. It
provides policy guidance and information
to Soldiers who have been designated to
perform the duties of a casualty notification
officer or casualty assistance officer.
Also, this regulation provides policies and
information pertaining to casualty related
documentation, specifically the DD Form
93 (Record of Emergency Data), Service members’ Group Life Insurance, and
other life insurance programs administered by the Department of
Veterans'
Affairs.
Applicability. This regulation applies to
the Active Army, the Army National
Guard/Army National Guard of the United
States, and the U.S. Army Reserve unless
otherwise stated.
Proponent and exception authority.
The proponent of this regulation is the
Deputy Chief of Staff, G–1. The proponent
has the authority to approve exceptions
or waivers to this regulation that are
consistent with controlling law and regulations.
The proponent may delegate this
approval authority, in writing, to a division
chief within the proponent agency or
its direct reporting unit or field operating
agency, in the grade of colonel or the
civilian equivalent. Activities may request
a waiver to this regulation by providing
justification that includes a full analysis of the expected benefits
and must include formal review by the activity's senior
legal officer. All waiver requests will be
endorsed by the commander or senior
leader of the requesting activity and forwarded
through their higher headquarters to the policy proponent. Refer to
AR
25–30 for specific guidance.
Army management control process.
This regulation does not contain management
control provisions.
Supplementation.
Supplementation of
this regulation and establishment of command
and local forms are prohibited without
prior approval from HQDA, Deputy
Chief of Staff, G–1, ATTN: DAPE–ZA,
300 Army Pentagon, 20310–0300.
Suggested improvements. Users are
invited to send comments and suggested
improvements on DA Form 2028 (Recommended Changes to Publications
and
Blank Forms) directly to Commander, U.S. Army Human Resources
Command, ATTN: AHRC-PEZ, Alexandria, VA
22332–0400.
Distribution. This publication is available
in electronic media only and is intended
for command levels A, B, C, D,
and E for the Active Army, the Army
National Guard/Army National Guard of
the United States, and the U.S. Army
Reserve.
_______________
* This regulation supersedes AR 600–8–1, dated 28 February 2007.
Contents (Listed by paragraph and page number)
Chapter 1
Introduction, page 1
Purpose • 1–1, page 1
References • 1–2, page 1
Explanation of abbreviations and terms • 1–3, page 1
Overview • 1–4, page 1
Principles of support • 1–5, page 1
Standards of service • 1–6, page 2
Wartime reporting standards • 1–7, page 2
Policies overview • 1–8, page 2
Public release of casualty information • 1–9, page 2
Requirements control exemption • 1–10, page 2
Casualty and mortuary affairs open allotment • 1–11, page 3
Chapter 2
Responsibilities, page 3
The Deputy Chief of Staff, G–1 • 2–1, page 3
The Chief, National Guard Bureau • 2–2, page 3
The Chief, Army Reserve • 2–3, page 3
Department of Veterans’ Affairs • 2–4, page 4
Office of Servicemembers’ Group Life Insurance • 2–5, page 4
U.S. Army Criminal Investigation Command • 2–6, page 4
U.S. Army Combat Readiness Center • 2–7, page 4
U.S. Army Human Resources Command • 2–8, page 4
Commanders of all major Army commands and major subordinate commands
• 2–9, page 4
The commandant, Adjutant General School • 2–10, page 5
Commanders of installations, overseas communities, and mobilization
stations • 2–11, page 5
Casualty Assistance Centers • 2–12, page 5
Battalion commanders • 2–13, page 5
Unit commanders • 2–14, page 6
Casualty notification officer team • 2–15, page 6
Casualty assistance officer • 2–16, page 6
Chapter 3
Casualty Reporting, page 6
Section I
Personnel Requiring a Casualty Report, page 6
Categories of reportable casualties • 3–1, page 6
Reporting Army general officers, Sergeants Major of the Army, and
Medal of Honor recipients • 3–2, page 7
Reporting persons away from their station of assignment • 3–3, page
8
Reporting deaths of civilians residing overseas • 3–4, page 8
Reporting U.S. Army members attached to another Service • 3–5, page
8
Reporting members of other Services • 3–6, page 8
Joint Service casualty message • 3–7, page 8
Reporting enemy prisoners of war and civilian internees in U.S. Army
custody • 3–8, page 8
Section II
Casualty Reporting—Special Circumstances, page 8
Casualty reporting during hostilities • 3–9, page 8
Reporting suspected friendly fire casualties • 3–10, page 9
Casualty reporting during movement by military air or sea, to or
from overseas commands • 3–11, page 9
Casualty reporting during field exercises • 3–12, page 9
Casualty reporting during an attack on the continental United States
• 3–13, page 10
Section III
Special Interest Casualty Reporting, page 10
Special interest casualty matters • 3–14, page 10
Reporting special interest casualty matters • 3–15, page 10
Section IV
Casualty Report Types and Submissions, page 10
Types of reports • 3–16, page 10
Submitting reports • 3–17, page 11
Reporting a person as deceased • 3–18, page 11
Determination of date and time of death • 3–19, page 11
Reporting a person as wounded, injured, or ill • 3–20, page 11
Chapter 4
Preparing and Sending Casualty Reports, page 12
Security classification • 4–1, page 12
Dispatch of reports • 4–2, page 12
Rules for preparing an initial casualty report • 4–3, page 14
Steps for preparing initial casualty reports • 4–4, page 16
Steps for preparing initial theater casualty reports • 4–5, page 16
Rules for preparing a status change casualty report • 4–6, page 17
Steps for preparing a status change casualty report • 4–7, page 17
Rules for preparing a supplemental casualty report • 4–8, page 17
Steps for preparing a supplemental casualty report • 4–9, page 17
Rules for preparing a prognosis or progress report • 4–10, page 18
Steps for preparing a prognosis or progress report • 4–11, page 18
Preparation of prognosis or progress reports • 4–12, page 18
Content of prognosis or progress reports • 4–13, page 18
Health and welfare reports • 4–14, page 19
Rules for casualty report preparation using DCIPS–Forward • 4–15,
page 19
Preparing the casualty report • 4–16, page 19
Chapter 5
Casualty Notification, page 32
Section I
Actions Required for Notification of Deceased, Duty
Status–Whereabouts Unknown and Missing Casualties, page 32
Line of succession to establish next of kin • 5–1, page 32
Rules for making notification to the next of kin of a casualty •
5–2, page 32
Casualty notification procedures (peacetime) • 5–3, page 33
Casualty notification procedures (contingency operations) • 5–4,
page 34
Selection of the casualty notification officer/casualty notification
team • 5–5, page 34
Hours of notification • 5–6, page 34
Manner of notification • 5–7, page 34
Notification information • 5–8, page 35
Notification scripts • 5–9, page 35
Don’ts of personal notification • 5–10, page 35
Section II
Actions Required for Notification on Injured or Ill Casualties, page
36
Rules for notification • 5–11, page 36
Responsibility for notification • 5–12, page 36
Identifying the primary next of kin • 5–13, page 36
Notification desires of the casualty victim • 5–14, page 36
Casualty status requiring notification • 5–15, page 37
Notification information • 5–16, page 37
Methods of notification • 5–17, page 37
Chapter 6
Casualty Assistance Program, page 37
Section I
General, page 37
Objectives of the program • 6–1, page 37
Persons entitled to a casualty assistance officer • 6–2, page 38
Selection of casualty assistance officers • 6–3, page 38
Continuity of assistance • 6–4, page 39
Casualty assistance officer packets • 6–5, page 39
Assignment and transfer of person receiving casualty assistance •
6–6, page 39
Section II
Assistance to the next of kin of deceased individuals, page 40
Role of the casualty assistance officer • 6–7, page 40
Assistance to the next of kin of retired Soldiers • 6–8, page 41
Assistance to the next of kin of civilian employees • 6–9, page 41
Section III
Performance of Duties as the Casualty Assistance Officer in Deceased
Cases, page 41
General • 6–10, page 41
Disposition of casualty assistance officer after action report •
6–11, page 42
Section IV
Obtaining Personal Information from the Next of Kin of a Deceased
Individual, page 42
Obtaining information • 6–12, page 42
Advising the next of kin • 6–13, page 42
Chapter 7
Transportation and Travel Orders for Family Members of Very
Seriously Wounded, Injured, or Ill and
Seriously Wounded, Injured, or Ill Soldiers, page 42
Very seriously wounded, injured, or ill, seriously wounded, injured,
or ill, not seriously injured travel and
transportation orders (invitational travel orders) • 7–1, page 42
Outside continental United States travel and transportation orders
for family members • 7–2, page 42
Continental United States travel and transportation orders for
family members • 7–3, page 44
Chapter 8
Preparation and Dispatch of Letters of Sympathy, Condolence, and
Concern, page 45
Section I
Letters of Sympathy, page 45
Description of letters of sympathy • 8–1, page 45
Procedures for preparing letters • 8–2, page 45
Content of letters • 8–3, page 45
Review of letters • 8–4, page 50
Section II
Letters of Condolence and Concern, page 51
Description of condolence letters • 8–5, page 51
Preparation of condolence letters • 8–6, page 51
Sending condolence letters • 8–7, page 51
Review of condolence letters • 8–8, page 51
Letters of concern • 8–9, page 51
Rules for preparing letters of sympathy, condolence, and concern •
8–10, page 51
Chapter 9
Death gratuity benefit and unpaid pay and allowances, page 51
Eligibility • 9–1, page 51
Death gratuity • 9–2, page 51
Claims for unpaid pay and allowances • 9–3, page 52
Chapter 10
Report of Casualty, page 53
Report of death • 10–1, page 53
Documentation • 10–2, page 53
Certification • 10–3, page 53
Report of casualty • 10–4, page 53
Chapter 11
DD Form 93 (Record of Emergency Data), page 54
Section I
Casualty–Related Documents, page 54
Overview • 11–1, page 54
Confidential data • 11–2, page 54
Importance of DD Form 93 • 11–3, page 54
Section II
Preparation, Review, Update, and Disposition of DD Form 93, page 54
Preparing DD Form 93 • 11–4, page 54
Review, update, and disposition of DD Form 93 • 11–5, page 54
Person authorized to direct disposition designation • 11–6, page 58
Chapter 12
Life Insurance, page 59
Section I
Servicemembers’ Group Life Insurance, page 59
Establishment • 12–1, page 59
Soldier responsibilities • 12–2, page 59
Application, type, and amount of insurance • 12–3, page 59
Soldiers eligible to be insured • 12–4, page 59
Termination of coverage • 12–5, page 60
Restoration of terminated coverage • 12–6, page 60
Forfeiture of coverage • 12–7, page 60
Payment of claims • 12–8, page 60
Section II
Servicemembers’ Group Life Insurance for Active Duty Soldiers, page
60
Premium rates • 12–9, page 60
Continuity of elections and designations • 12–10, page 60
Section III
Servicemembers’ Group Life Insurance for the U.S. Army Reserve, the
Army National Guard, and the Reserve
Officers’ Training Corps, page 61
Who is covered • 12–11, page 61
Periods of coverage • 12–12, page 61
Beginning and ending dates of coverage • 12–13, page 61
Applying for insurance • 12–14, page 62
Payment of premiums • 12–15, page 62
Counseling for Army National Guard and U.S. Army Reserve coverage •
12–16, page 62
Section IV
Servicemembers’ Group Life Iinsurance Election and Certificate, page
62
Beneficiary designations • 12–17, page 62
Counseling on beneficiary designations • 12–18, page 62
Change or cancellation of beneficiary designation • 12–19, page 64
Automatic termination of beneficiary designation • 12–20, page 65
Election and review of coverage • 12–21, page 65
Restoration or reinstatement of waived coverage • 12–22, page 65
Section V
Family Servicemembers’ Group Life Insurance, page 66
General • 12–23, page 66
Eligible persons to be insured • 12–24, page 66
Coverage levels • 12–25, page 66
Effective date of coverage • 12–26, page 66
Premiums • 12–27, page 67
Termination of insurance • 12–28, page 67
Reduction and cancellation of Family Servicemembers’ Group Life
Insurance • 12–29, page 67
Restoring and increasing Family Servicemembers’ Group Life Insurance
coverage • 12–30, page 67
Accelerated Benefits Option • 12–31, page 68
Other Government life insurance policies • 12–32, page 68
Amount of insurance • 12–33, page 69
Eligibility • 12–34, page 69
Application of Veteran’s Group Life Insurance • 12–35, page 69
Notification of insurance • 12–36, page 69
Traumatic injury protection • 12–37, page 69
Chapter 13
Procedures for Casualties Involving Missing Persons (Non–Hostile and
Hostile), page 70
Section I
General, page 70
Implementation • 13–1, page 70
Explanation of terms • 13–2, page 70
Reporting a person as duty status–whereabouts unknown • 13–3, page
71
Personnel files • 13–4, page 71
Section II
Boards of Inquiry, page 71
Appointment of boards of inquiry • 13–5, page 71
Initial board of inquiry • 13–6, page 72
Subsequent board of inquiry • 13–7, page 72
Next of kin rights • 13–8, page 72
Board procedures • 13–9, page 75
Legal advisor and counsel for missing persons • 13–10, page 75
Board findings and recommendations • 13–11, page 75
Record of board proceedings and legal review • 13–12, page 76
Final board action • 13–13, page 76
Further review board • 13–14, page 76
Appendixes
A. References, page 78
B. Casualty Assistance Centers, page 86
C. Location Codes, page 86
D. Reports of Investigations and Autopsy Reports, page 92
E. Survivor Benefit Plan/Reserve Component Survivor Benefit Plan,
page 94
F. Social Security Payments, page 94
G. Education Benefits, page 95
H. Civil Service Employment for Survivors, page 96
I. Lapel Buttons, page 96
J. Posthumous Awards and Decorations, page 97
K. Checklist and Information for the Survivor, page 97
L. Uniformed Services Identification and Privilege Card, page 99
M. Checklist and Information for the Survivor, page 100
N. Preparation for Visit to Department of Veterans’ Affairs and
Social Security Offices, page 101
O. Reimbursement of Funeral Expenses, page 102
P. Personal Effects, page 103
Q. Disposition Authority, page 104
R. Viewability, page 104
Table List
Table 4–1: Addresses for casualty reports, page 12
Table 4–2: Preparing an initial casualty report, page 16
Table 4–3: Preparing an initial casualty report for the theater
casualties, page 17
Table 4–4: Instructions for completing the casualty report message,
items 1 through 61, page 19
Table 4–5: Items to be included on a casualty report, page 29
Table 11–1: Preparation of DD Form 93 (Record of Emergency Data),
page 55
Table 11–2: Preparation and distribution of DD Form 93, page 56
Figure List
Figure 4–1: DA Form 1156 (Casualty Feeder Card), page 15
Figure 8–1: Sample commander’s letter of sympathy to next of kin
(non–hostile), page 47
Figure 8–1: Sample commander’s letter of sympathy to next of kin
(non–hostile)—Continued, page 48
Figure 8–2: Sample commander’s letter of sympathy to next of kin
(hostile), page 49
Figure 8–2: Sample commander’s letter of sympathy to next of kin
(hostile)—Continued, page 50
Figure 13–1: Letter of election board procedures, page 74
Figure 13–2: Flow chart of the missing report process, page 77
Glossary
Chapter 1
Introduction
1–1. Purpose
This regulation prescribes the policies and mandated operating
tasks, responsibilities, and procedures for casualty
operations functions of the military personnel system. The casualty
operations functions include casualty reporting,
notification, assistance, and fatal accident family brief program.
1–2. References
Required and related publications and prescribed and referenced
forms are listed in appendix A.
1–3. Explanation of abbreviations and terms
Abbreviations and special terms used in this regulation are
explained in the glossary.
1–4. Overview
Casualty Assistance Centers (CACs) accomplish the administrative
functions of the casualty operations, mortuary
affairs, and line of duty programs, the key subcomponents of the
Army Casualty Program. They account for, report,
and document all casualties. The Casualty and Memorial Affairs
Operations Center (CMAOC), U.S. Army Human
Resources Command (AHRC–PEZ), has technical supervision over CACs
worldwide. The major functions of the Army
Casualty Program are described briefly as follows—
a. Casualty reporting. Casualty reporting is the source of
information provided to the next of kin (NOK) concerning
a casualty incident. It is of the utmost importance to provide that
information accurately, promptly, and in as much
detail as possible so that the NOK receive as full an accounting as
possible of the casualty incident. Dispatch the initial
report within 12 hours from the time of the incident to CMAOC.
b. Casualty notification. The casualty notification officer (CNO)
notifies the NOK of an individual who has been
reported as a casualty in a timely, professional, and dignified
manner. The CNO will notify NOK within 4 hours of his/
her assignment as CNO. The method of notification varies, depending
upon the type of casualty and circumstances
surrounding the incident. This regulation specifies duties of a
person designated as a CNO for deceased, missing, or
duty status–whereabouts unknown (DUSTWUN) Soldiers at chapter 5,
section I, and for injured or ill Soldiers at
chapter 5, section II. Notification is made in person by a uniformed
Soldier for deceased, missing, or DUSTWUN
Soldiers and telephonically for injured or ill Soldiers (chap 5). If
there is a chance that the NOK may learn of the
casualty by other than official sources, the chief, CMAOC (AHRC–PEZ)
may approve notification by the quickest
means, normally the telephone. In such an event, a Uniformed
Services representative will render official condolences
(for death cases) or official expressions of concern (for missing or
DUSTWUN cases) in person. The CAC should
make every effort to provide a chaplain to accompany the CNO. When a
chaplain is not available, a second Soldier
will accompany the CNO on the notification mission.
c. Casualty assistance. Casualty assistance is always provided to
those receiving benefits and/or entitlements in
death, missing, or DUSTWUN cases and to those NOK who have need for
ongoing exchanges of information with the
Department of the Army (DA), such as parents who are secondary next
of kin (SNOK). The casualty assistance officer
(CAO) provides these services. The main objectives of casualty
assistance are—
(1) Assist the NOK during the period immediately following a
casualty.
(2) Assist in settling claims and applying for and receipt of
survivor benefits.
(3) Assist in other personnel–related affairs.
(4) Serve as the Army’s liaison to pass information relating to the
Soldier or the incident between the Army and the
family.
d. Casualty assistance officer length of service. Casualty
assistance varies greatly by case. Therefore, there are no
time limits on providing assistance. The person assigned casualty
assistance duties will remain in contact until all
actions related to settling the decedent’s personal affairs have
been completed and all benefits and entitlements have
been applied for and begin to flow. Document assistance in an after
action report (AAR). The CAO and the family
member must agree to the completion of all CAO responsibilities, and
the CAC will verify this agreement. During
contingency operations or for training–related casualties, the
duties of a CAO may last 6 to 12 months or more.
e. Mortuary affairs. The Army’s Mortuary Affairs Program provides
for the care and disposition of remains and for
the disposition of personal effects. This program is closely related
to and dependent upon the Army Casualty Program
(see AR 638–2 and DA Pam 638–2 for detailed information about the
Mortuary Affairs Program).
f. Line of duty determination. The Army’s Line of Duty Determination
Program establishes a Soldier’s or surviving
family member’s eligibility for disability payments and other
benefits provided by the Department of Veterans’ Affairs
(see AR 600–8–4).
1–5. Principles of support
The Army will—
a. Operate the casualty reporting system in peacetime and wartime to
ensure CACs expeditiously report all
individuals who become casualties to Director, CMAOC (AHRC–PEZ).
b. Operate the CMAOC 24–hours a day, 7 days a week. The CMAOC will
manage the flow of all casualty
information.
c. Develop procedures to ensure timely notification to the primary
next of kin (PNOK) for all reportable casualties,
as well as to the SNOK, the person authorized to direct disposition
(PADD), and other designated beneficiaries for all
deceased, missing, or DUSTWUN personnel.
d. Provide casualty assistance to PNOK, PADD, parents who are SNOK,
and other designated beneficiaries in the
case of all individuals who are reported as deceased, missing, or
DUSTWUN through the casualty network.
1–6. Standards of service
a. Casualty Assistance Centers will expeditiously record, report,
and account for every casualty in peacetime and
wartime.
b. Casualty Assistance Centers will have 24–hours a day, 7 days a
week casualty operations capability.
c. A Uniformed Services representative will notify the individual’s
PNOK, SNOK, and other designated beneficiaries
in person in the event of death, missing, or DUSTWUN cases.
d. A designated CAO will assist those receiving benefits and or
entitlements.
e. Casualty notification will include information concerning the
date, location, and detailed circumstances under
which the casualty occurred.
f. Every level of command (CMD) will initiate a heads–up phone call
to the next higher level, then pass casualty
information to the responsible CAC, which will continually
reconcile, verify, consolidate, and pass information to the
CMAOC.
1–7. Wartime reporting standards
a. Units will report all casualties found on the battlefield (that
is, American civilians, personnel of other Services,
Allied forces, and Soldiers from other units). When the unit
suspects that a death may have resulted from possible
friendly fire, it will report this possibility immediately to the
CAC on an initial (INIT) or supplemental (SUPP)
casualty report.
b. Units will record casualties on DA Form 1156 (Casualty Feeder
Card) and submit to battalion level without delay
or as the battlefield situation permits.
c. Units will forward each DA Form 1156 to the appropriate Adjutant
(S–1) without delay or as the battlefield
situation permits.
d. The Adjutant will, upon receipt of a DA Form 1156, ensure
accuracy and completeness of the casualty report and
forward it to the appropriate level headquarters without delay or as
the battlefield permits.
e. The theater CAC will immediately place a heads–up phone call to
the Army Human Resources Command
(AHRC) OC and then verify information and dispatch casualty reports
to the OC as soon as possible.
f. Casualty liaison teams (CLTs) will be assigned where best suited
to capture all casualties (field hospitals,
mortuary collection points, and so forth).
g. Wartime notification and assistance standards will be the same as
peacetime until such time as the number of
casualties exceeds the one–on–one notification and assistance
capabilities of the CAC, or until the Director, CMAOC
modifies standards.
1–8. Policies overview
This regulation provides an operating source document to the field.
As such, it is binding on all communities involved
in Army casualty operations. Everyone providing information to the
casualty system should be aware that all documentation,
reports, board findings, or investigative reports may be requested
under the Freedom of Information Act (FOIA).
All materials pertaining to a casualty should be well documented and
properly filed and/or stored for immediate
retrieval upon request, in accordance with AR 25–400–2.
1–9. Public release of casualty information
Army Regulation 360–1, chapter 5, gives guidelines for public
release of casualty information and precludes public
release of casualty information until the Army notifies NOK. In
cases where there is or may be news media or public
interest, the CAC must advise the OC as well as the appropriate
public affairs officer (PAO) concerned after
completing notification.
1–10. Requirements control exemption
The reports, notifications, and verifications prescribed in this
regulation are exempt from requirements control action
under AR 335–15, paragraph 5–2b(5).
1–11. Casualty and mortuary affairs open allotment
a. Operations and Maintenance, Army (OMA) fund is controlled by
CMAOC, AHRC. This open allotment is
established to provide funding for those expenses that are directly
related to the casualty operations, disposition of
remains, disposition of personal effects programs; travel in support
of certain casualty and mortuary affairs requirements
as authorized by AR 638–2, this regulation, and AR 600–34; and
operational supplies and equipment during
contingency and military operations. The open allotment is used only
for those expenses that cannot be foreseen or
programmed in advance. It is not intended to be used for normal or
routine operating expenses.
b. The following expenses may be charged to the open allotment—
(1) Very seriously wounded, injured, or ill (VSI), seriously
wounded, injured, or ill (SI), and not seriously injured,
wounded, or ill (NSI) travel and per diem as prescribed in chapter
7.
(2) Casualty notification officer travel and per diem expenses when
more than 3 hours one–way from the installation
or place of residence for U.S. Army Reserve (USAR) and Army National
Guard (ARNG) Soldiers.
(3) Reimbursement of CAO cell phone expenses.
(4) Casualty assistance officer travel and per diem expenses when
more than 3 hours one–way from the installation
or place of residence for USAR and ARNG Soldiers.
(5) Repatriation family travel for family members of Soldiers who
are repatriated prisoners of war or recovered
missing Soldiers (see chap 13).
(6) Gold star lapel pins (both types) presented to family members of
deceased Soldiers in accordance with AR
600–8–22.
c. See AR 638–2 for detailed information concerning the casualty and
mortuary affairs open allotment. Questions
concerning the use of this allotment should be referred to Director,
CMAOC.
Chapter 2
Responsibilities
2–1. The Deputy Chief of Staff, G–1
The Deputy Chief of Staff, G–1 (DCS, G–1) is the Army Staff
proponent for the Servicemembers’ Group Life
Insurance (SGLI), Family SGLI (FSGLI) coverage, and Veterans’ Group
Life Insurance (VGLI) programs. The DCS,
G–1 will establish personnel policies relating to Army casualty
operations.
2–2. The Chief, National Guard Bureau
The Chief, National Guard Bureau (CNGB) will—
a. Establish policies and procedures within the National Guard to
support the Army Casualty Program, based upon
this regulatory authority for all casualties.
b. Establish procedures within the ARNG to implement the Army
Casualty Program for National Guard Soldiers
who die while not in an active duty status to—
(1) Properly dispose of the Soldier’s personnel records according to
AR 600–8–104.
(2) Issue or have issued at State level, DD Form 1300 (Report of
Casualty) for all deceased Guardsmen except those
identified in paragraph 3–1b, who are managed by DA CMAOC.
(3) Establish policies and procedures to ensure Soldiers are
informed of their SGLI benefits.
(4) Establish procedures to ensure SGLI premiums are paid according
to chapter 2, section III.
(5) Certify Soldier’s eligibility in the SGLI and family member
eligibility for FSGLI to the Office of Servicemember’s
Group Life Insurance (OSGLI).
2–3. The Chief, Army Reserve
The Chief, Army Reserve (CAR) will—
a. Establish policies and procedures within the Army Reserve to
support the Army Casualty Program, based on this
regulatory authority for all casualties.
b. Implement the Army Casualty Program within the Army Reserve to
support Soldiers who die while not in an
active duty status to—
(1) Properly dispose of the Soldier’s personnel records according to
AR 600–8–104.
(2) Issue or have issued by the commander (CDR), AHRC (AHRC–PAP–R),
the DD Form 1300 for all deceased
USAR Soldiers except those identified in paragraph 3–1b.
Additionally, the CDR, AHRC (AHRC–PAP–R) will issue
this form for all retired members, except those who die within 120
days of retirement and those identified in paragraph
3–1b.
(3) Establish policies and procedures to ensure Soldiers are
informed of their SGLI benefits.
(4) Establish procedures to ensure OSGLI pays premiums according to
chapter 12, section III.
(5) Certify Soldier’s eligibility for SGLI and dependent eligibility
to the OSGLI.
2–4. Department of Veterans’ Affairs
The Department of Veterans’ Affairs (DVA) will monitor all veteran
and retirement insurance programs listed in this
regulation.
2–5. Office of Servicemembers’ Group Life Insurance
The Director, OSGLI will oversee SGLI, FSGLI, and VGLI payments.
2–6. U.S. Army Criminal Investigation Command
The CDR, U.S. Army Criminal Investigation Command (CID) will inform
Director, CMAOC of initiation of all CID
investigations involving a deceased Soldier and forward a copy of
the completed report in redacted form to the CDR,
AHRC (AHRC–PEZ). This regulation is not intended to provide the PNOK
with information not otherwise releasable
under 5 USC 552, 5 USC 552a, and the Act of 21 August 1996, Public
Law 104–91, Health and Insurance Portability
and Accountability (HIPAA) (Act of 21 August 1996, PL 104–91). When
necessary, this copy can be redacted to limit
confidential information.
2–7. U.S. Army Combat Readiness Center
The CDR, U.S. Army Combat Readiness Center will inform Director,
CMAOC of initiation of all accident investigations
involving a deceased Soldier and forward a copy of the completed
accident report in redacted form to Director,
CMAOC. The release of information from accident investigation
reports is limited (see AR 385–40, para 1–11 for
additional information on the proper release of information from
accident investigation reports).
2–8. U.S. Army Human Resources Command
The CDR, AHRC (AHRC–PEZ) will establish standards and mandatory
operating tasks for Army casualty operations.
Specifically the CDR, AHRC (AHRC–PEZ) will—
a. Publish peacetime and wartime policies and procedures, and
establish standards for the Army Casualty Program.
b. Ensure accurate and timely casualty reporting.
c. Ensure prompt, accurate, and professionally executed casualty
notification.
d. Administer the Army Casualty Assistance Program to include
establishing minimum training and performance
standard for CAOs.
e. Designate CACs, in coordination with the Installation Management
Agency (IMA), by geographical location.
f. Provide technical support and guidance to CACs worldwide.
g. Issue a DD Form 1300 on those categories of casualties identified
in paragraphs 3–1a through 3–1n, except l.
h. Posthumously promote Soldiers according to applicable promotion
regulations, and issue a DA Form 3168
(Posthumous Promotion).
i. Disseminate procedural guidance on the DVA laws concerning
SGLI/FSGLI/VGLI/Traumatic Servicemembers’
Group Life Insurance (TSGLI).
j. Certify eligibility for SGLI and FSGLI to the OSGLI for those
persons listed in paragraphs 3–1a through 3–1n,
except 3–1l.
k. Prepare letters of condolence for the Secretary of Army (SA) and
the Chief of Staff, Army (CSA) signatures for
all military–related deaths.
l. Manage the Fatal Training and Operational Accident Presentation
Program in accordance with regulatory guidance
(see AR 600–34, para 1–18 for the concept of collateral
investigations of fatal training and/or operations accidents).
2–9. Commanders of all major Army commands and major subordinate
commands
Commanders of major Army commands (MACOMs) and major subordinate
commands (MSCs) will—
a. Monitor and assist in the administration of the Army Casualty
Program to ensure compliance with policies and
mandatory tasks of this regulation.
b. Ensure subordinate CDRs train basic casualty reporting procedures
and standards, down to the individual Soldier.
c. Ensure CDRs directing the deployment of a task force from whose
area Army Soldiers are deployed, have trained
personnel to perform the casualty reporting functions.
d. Establish procedures to ensure Soldiers understand the purpose of
the SGLI/FSGLI programs and the need to
maintain a current certificate.
e. Provide Soldiers the opportunity to apply for or decline
SGLI/FSGLI.
f. Monitor the records custodian to ensure that Soldiers prepare
insurance election forms and certificates in
accordance with chapter 12.
g. Ensure their Soldiers keep their DD Form 93 (Record of Emergency
Data) and SGLI election form up–to–date at
all times.
h. Commanders of deployed forces will initiate AR 15–6 collateral
investigations (formal or informal) for all hostile
deaths.
2–10. The commandant, Adjutant General School
The commandant, Adjutant General (AG) School will—
a. Appoint a casualty operations subject matter expert and doctrinal
proponent.
b. Publish doctrinal literature for Army casualty reporting.
c. Serve as the branch proponent for the Army Casualty Program.
d. Develop doctrine and establish and conduct personnel training to
support casualty operations, in coordination with
Director, CMAOC, AHRC–PEZ.
2–11. Commanders of installations, overseas communities, and
mobilization stations
Only those installations or commands identified in appendix B are
authorized to implement and operate the casualty
program (casualty reporting, notification, and assistance). These
installations or CMDs will be called CACs. Installation
Management Agency CDRs and CDRs of overseas communities and
mobilization (MOB) stations will—
a. Establish, resource, and operate a casualty operations program
that accomplishes the requirements established by
this regulation.
b. Upon mobilization, activation, or deactivation of installations,
the Director, CMAOC, in coordination with the
IMA, designate other installations or commands as CACs in support of
contingency operations, as required.
c. Identify and train Soldiers and DA civilians from local CMD
resources who may work as augmentee casualty
clerks during a mass casualty incident.
2–12. Casualty Assistance Centers
The CACs, as identified in appendix B (or as posted to the CMAOC Web
site, https://www.hrc.army.mil/site/active/
TAGD/CMAOC/cmaoc.htm), will—
a. Operate all aspects of the casualty program.
b. Maintain liaison with local veterans’ hospitals regarding
benefits for active duty service.
c. In fulfilling their responsibilities in casualty related matters,
task both Active Army and Reserve Component (RC)
commands within their geographical area of jurisdiction to provide
support, which will include CNOs, CAOs,
chaplains, unit escorts, summary court–martial officers, funeral
honors details, and other funeral support.
c. Establish procedures within their geographical area of
responsibility to designate and train individuals to perform
casualty notification and casualty assistance duties in death,
DUSTWUN, and missing cases prior to being assigned a
notification or assistance mission.
d. Assist task force CDRs in all aspects of casualty reporting
during a civil disturbance.
e. Develop and maintain a mass casualty operations plan (OPLAN) that
identifies responsibilities in the event of a
mass casualty situation within the CAC area of responsibility.
f. Establish and operate an installation and/or community casualty
working group.
g. Establish procedures to issue travel orders to the NOK of
Soldiers identified by proper medical authority as SI or
VSI, or as otherwise determined eligible in accordance with chapter
5 of this regulation.
h. Establish procedures to maintain an accurate and current DD Form
93.
i. Assist task force CDRs in establishing a casualty reporting unit
as an integral organizational element of the task
force. The duties of this element will be—
(1) Institute effective procedures to ensure that the casualty
information flows quickly and accurately from elements
of the task force to the task force casualty reporting unit.
(2) Establish immediate communication with the CDR in whose area the
task force is deployed, the CDR from
whose area Active Army personnel are deployed, and the home unit CDR
of the ARNG and USAR Soldier.
2–13. Battalion commanders
Battalion CDRs or field designee will—
a. Ensure the accuracy and completeness of the information submitted
on the DA Form 1156, which captures the
essential information used in making NOK notification.
b. Review and approve all initial or supplemental deceased, missing,
and DUSTWUN casualty feeder reports with
particular focus on timely casualty reports, detailed circumstances,
and, in the case of hostile casualties, on verification
of the accuracy of the reported inflicting force.
c. Request an exception of this requirement to Director, CMAOC. if
units cannot meet this requirement due to
personnel shortages or unit structure limitations.
d. Be responsible, during hostilities, normally, for sending the
letters of sympathy which provide detailed circumstances
surrounding death.
2–14. Unit commanders
a. Local Army CDRs in support of notification and assistance
missions will—
(1) Have overall area responsibility for the Casualty Assistance
Program.
(2) Appoint CNOs and CAOs.
(3) Release the CAO from all conflicting duties and requirements
until the CAC reviews the CAO’s AAR, confirms
with the NOK that he or she is satisfied that all assistance matters
have been properly completed, and releases the CAO
back to his/her unit.
b. Commanders of deceased Soldiers will—
(1) When practical, contact the family of the deceased Soldier by
telephone (or other electronic means) within 1
week of the death to offer their condolences and to relate to the
family the full circumstances concerning the incident
that resulted in the Soldier’s death, consistent with AR 600–34,
para 1–18b.
(2) When an investigation is still pending, inform the family of
such and contact the family again as soon as the
investigation is complete.
(3) When relating the circumstances to the family, be mindful of
operational security. This should not greatly affect
the information that the family needs to hear.
2–15. Casualty notification officer team
The CNO team represents the SA. Casualty notification may create in
the NOK any number of possible emotional
responses. Compassion and sensitivity to their loss will reflect the
Army’s concern for its personnel and their families.
The CNO team will—
a. Be courteous, helpful, and compassionate toward the NOK while
performing this sensitive mission.
b. Be trained and certified to perform this sensitive mission prior
to conducting an actual CNO assignment.
2–16. Casualty assistance officer
The CAO represents the SA. The CAO’s role is dependent upon the
needs of the assigned beneficiary or family
member. Refer to chapter 6 for specific guidance. The CAO will—
a. Be courteous, helpful, and compassionate toward the NOK while
performing this sensitive mission.
b. Be trained and certified to perform this sensitive mission prior
to conducting an actual CAO assignment.
c. Assist and counsel the PNOK or other designated beneficiary on
all matters pertaining to the deceased.
Chapter 3
Casualty Reporting
Section I
Personnel Requiring a Casualty Report
3–1. Categories of reportable casualties
A casualty report is required when any of the personnel listed in
the categories below becomes a casualty.
a. All Army members on active duty. The term “active duty” includes
RC members in an Active Guard/Reserve
(AGR) status, Reserve and National Guard members mobilized under 10
USC, and RC Soldiers serving in a
“sanctuary” status or recalled retired Soldiers.
b. U.S. Army Reserve and ARNG Soldiers who die while en route to or
from, or while participating in, any of the
following authorized training activities—
(1) Annual training (AT).
(2) Active duty for training (ADT).
(3) Full–time National Guard duty (FTNGD).
(4) Temporary tour of active duty (TTAD).
(5) Initial active duty training (IADT).
(6) Scheduled inactive duty training (IDT).
(7) Active duty for special work (ADSW).
(8) Special active duty for training (SADT).
c. Soldiers who die while en route to or from or at a place for
final acceptance for entry on active duty (AD) with
the Army. This includes personnel in the Delayed Entry Program (DEP)
en route to or from Recruiting Command
approved activities.
d. Cadets and students enrolled in Reserve Officers’ Training Corps
(ROTC) performing authorized training or
travel (5 USC 8140 or 36 USC 2110).
e. United States Military Academy (USMA) cadets.
f. Soldiers in an absent without leave (AWOL) status.
g. Soldiers in a deserter status.
h. Members of other Services (para 3–6).
i. Retired general officers of the Army.
j. Retired Soldiers who held the office of Sergeant Major of the
Army.
k. Medal of Honor recipients.
l. Retired Soldiers with 100 percent disability who die within 1
year of separation from the Army (RETIRED—
Temporary Disability Retired List/Permanent Disability Retired List
(TDRL/PDRL) 100 percent).
m. Retired, separated, or discharged Soldiers who die within 120
days of separation from the Army. This Includes
Soldiers with disability of less than 100 percent (released from
active duty (REFRAD 120).
n. All other retirees, including those covered in accordance with 10
USC 1331 (grey area retirees—retired but not
yet receiving retirement pay).
o. Retirees who die after being continuously hospitalized, including
hospice care facilities and veterans’ treatment
facilities, since the date of retirement or separation from service.
p. Department of the Army employees paid from appropriated funds who
die during travel status or temporary duty
(TDY) within the 50 states and the District of Columbia.
q. Department of the Army employees paid from appropriated funds
while assigned, deployed, or TDY outside the
continental United States (OCONUS).
r. Family members of DA employees paid from appropriated funds
residing with the employee stationed outside of
the 50 states and the District of Columbia or while in transit to or
from the 50 states and the District of Columbia.
s. Other U.S. civilians who become a casualty OCONUS and are—
(1) Non–appropriated fund employees of the DA.
(2) Contract field technicians or other contract employees working
in support of the Armed Forces of the United
States or other U.S. Government agencies in a deployed theater of
operations.
(3) Visiting dignitaries.
(4) Representatives of DA–sponsored organizations (such as the
American Red Cross, the United Services Organization
(USO), and banking facilities).
(5) U.S. citizens for whom local State Department officials have
requested the overseas CMD assume casualty
reporting responsibilities.
(6) Contract representatives of the DVA and the Department of Labor.
(7) Reporters who are embedded with deployed U.S. armed forces.
(8) Any other category of interest so designated by the SA or CSA as
reportable.
t. All family members of active duty personnel. Family members are
those who are entitled to military identification
(ID) cards or are claimed as dependents on the Soldier’s tax
returns.
u. Allied government personnel who die in continental United States
(CONUS).
v. Foreign military trainees who die in CONUS.
w. Family members of retired personnel who die in a medical
treatment facility (MTF) within the United States
(does not include Alaska or Hawaii).
3–2. Reporting Army general officers, Sergeants Major of the Army,
and Medal of Honor recipients
a. Casualty reports on personnel in the categories below will have
additional information (3–2 c, below) included in
item 61 (Remarks) of the casualty report. The Director, CMAOC will
provide this information to HQDA (DACS–DSP)
Protocol Office for release of an Army–wide message announcing the
death of these personnel—
(1) Any general officer in active or retired status.
(2) Any past or present Sergeant Major of the Army.
(3) Any Medal of Honor recipient if the family requests a CAO.
b. Upon death of an active or retired 4–star general officer, if the
family requests a CAS, appoint an active duty
general officer as the CAO. Director, CMAOC may grant exceptions to
this policy, only when it is clearly not feasible
to appoint an active duty general officer.
c. Additional information required is as follows—
(1) Date, time, and location of the funeral.
(2) Date, time, and location of interment.
(3) The desires of the PNOK concerning expressions of sympathy,
contributions, or memorials.
(4) The HQDA (DACS) statement in an Army–wide message that the NOK
does or does not consent to the release
of the preceding information announcing the death of the Soldier
concerned.
d. Do not delay the INIT report if this information is not
immediately available. Submit a SUPP report as soon as
this information is available.
3–3. Reporting persons away from their station of assignment
When a person becomes a casualty while away from his or her
permanent station (such as on leave), the CAC in whose
area the casualty occurs will submit a casualty report. Since the
CAC may not be able to supply all the required items
of information, the following instructions apply—
a. Submit an INIT casualty report containing the items of
information available to the—
(1) Normal addressees.
(2) Casualty Assistance Center responsible for the area in which the
person’s permanent station is located.
(3) Commander of the individual’s permanent station.
b. Upon receipt of the casualty report, the CAC responsible for the
area in which the individual’s permanent station
is located will obtain personal data from the Soldier’s records. The
CAC will then submit that data, in the form of a
SUPP report, to the original addressees and to the CAC that
submitted the INIT casualty report. Normal CAC
responsibilities are then in effect.
3–4. Reporting deaths of civilians residing overseas
a. Director, CMAOC will coordinate with American Embassy or
consulate officials to provide casualty notification
or assistance for—
(1) Individuals listed in paragraph 3–1l through 3–1r.
(2) Their family members.
(3) Family members of active duty personnel.
b. When the NOK are not in reasonable distance to a CAC, CMAOC may
request the Embassy or consulate
personnel to make notification and provide assistance as needed.
c. If death occurs in a designated contingency operational area, the
contingency CAC will report the death and
coordinate with Embassy personnel as necessary.
d. After the initial report, should the deceased civilian be fond to
be a retired Soldier or current RC member, the
servicing CAC for disposition will prepare a supplemental report and
forward to CMAOC and appropriate Service
headquarters of the deceased.
3–5. Reporting U.S. Army members attached to another Service
Do not apply the reporting requirements of this regulation to Army
members who become casualties while attached to
another Service. That Service, under its regulations will report
those members to Army Casualty (AHRC–PEC).
3–6. Reporting members of other Services
When a person from another Service becomes a casualty and the
sponsoring Service is not in the immediate area, the
CMD that would submit a report for Army personnel will handle the
initial reporting. The format for these reports is
the same as when reporting Army personnel. The CAC will address the
reports to Director, CMAOC, so it can
coordinate with the responsible Service.
3–7. Joint Service casualty message
When casualties occur in a situation involving personnel of more
than 1 Service, each Service component will generate
an initial casualty message for its casualties. If other Service
casualty reporting elements are not present, the Service
responsible for the area of incident will prepare reports for all
casualties. The Joint operational CDR will ensure
consistency and accuracy of all information reported by each Service
component.
3–8. Reporting enemy prisoners of war and civilian internees in U.S.
Army custody
a. In the case of enemy prisoners of war (EPW), the camp CDR,
hospital CDR, or other officers charged with the
custody of the EPW will report in accordance with AR 190–8.
b. When a civilian internee in U.S. Army custody dies or becomes
seriously ill because of injury or disease, the
camp or hospital CDR will report in accordance with AR 190–8.
Section II
Casualty Reporting—Special Circumstances
3–9. Casualty reporting during hostilities
a. Commanders will prepare and periodically review, both prior to
deployment and thereafter as battlefield conditions
permit, procedures for casualty reporting and casualty operations to
determine how effective and responsive these
procedures will be during hostilities. Plans for a casualty
reporting system during hostilities must include and provide
for—
(1) A method of collecting casualty data within the area of
operation. The method will include using DA Form 1156
and the Defense Casualty Information Processing System–Forward
(DCIPS–FWD).
(2) A means of verifying the casualty status of a person by
comparing casualty information with military or civilian
personnel records. Such records include DD Form 93, strength
reports, military police and straggler reports, prisoner of
war (PW) reports, MTF admission and disposition reports, graves
registration and mortuary interment reports, and
intelligence information reports.
(3) A means of verifying the accuracy of all information reported on
initial and supplemental casualty feeder
reports.
(4) Preparation of letters of sympathy, condolence, and concern.
b. Commanders at brigade and higher level of CACs preparing to
support a mass casualty incident should develop a
memorandum of agreement (MOA) between each mortuary affairs
collection point (MACP) and MTF within the
CAC’s or unit’s area of responsibility to allow for CLT involvement
in the administration and processing of casualties
evacuated from an area of military operations or mass casualty
incident site. This action will support DA casualty
operations requirements. Commanders at brigade and higher level or
CACs preparing to support a mass casualty
incident should prepare and periodically review procedures to
ensure—
(1) An effective mass casualty reporting system.
(2) Maintenance of a master casualty file.
(3) Maintenance of statistical data on casualties.
(4) Preparation of letters of sympathy, condolence, and concern.
(5) Timely determination of line of duty status for all casualties.
(6) Disposition of personnel records.
(7) Provision of cutoff and disposition instructions for casualty
files.
3–10. Reporting suspected friendly fire casualties
Reporting units must report all suspected friendly fire incidents to
the CMAOC as soon as evidence leads personnel on
the ground to believe that enemy fire might not have caused a
casualty incident during hostilities. Suspected friendly
fire incidents will require—
a. Immediate telephonic heads up to the CMAOC.
b. An INIT or SUPP casualty report with detailed circumstances in
item 39. Indicate either “Amigo” (Allied
Forces), “Buddy” (U.S. Forces), or “UNK” (Unknown) in item 40 on the
casualty report. If a casualty results from
suspected friendly fire, but is unconfirmed, the casualty report
will state “Unknown.” In the event the suspected
friendly fire is discovered after submitting the INIT casualty
report or feeder report, the reporting unit must immediately
submit a SUPP casualty report to the CMAOC to update or correct the
information provided in the INIT report.
c. Notification of incident through CMD channels to combatant CDR.
d. Notification of incident to CONUS Replacement Center (CRC).
e. Initiation of an AR 15–6. The CDR having general courts–martial
jurisdiction over the unit to which the casualty
was assigned (or a higher authority designated by the combatant CDR
or intermediate CDR authorized to make such
designation) will appoint an officer or a board of officers under AR
15–6 to inquire into the suspected friendly fire
incident. If a board is appointed, the board will consist of not
less than 3 commissioned officers (field grade
recommended). The investigating officer or board will conduct the
inquiry in accordance with AR 15–6, and once
approved by the combatant CDR, will submit proceedings, with the
appropriate attachments, to the CMAOC on DA
Form 1574 (Report of Proceedings by Investigating Officer/Board of
Officers).
f. As soon as the inflicting force is determined by the AR 15–6 or
other investigation, the reporting unit must submit
a SUPP casualty report to AHRC (AHRC–PEZ), updating items 39 and 40,
as well as provide a detailed explanation in
item 61.
g. Make presentations to next of kin in accordance with AR 600–34,
paragraph 4–1. Units will coordinate with
CMAOC prior to giving presentations to the family. Detailed guidance
concerning the coordination and execution of
these presentations is contained in AR 600–34, chapter 4.
3–11. Casualty reporting during movement by military air or sea, to
or from overseas commands
Report casualties involving Army personnel occurring in the air,
over water, or at sea, while traveling to or from an
overseas CMD as directed by CMAOC.
3–12. Casualty reporting during field exercises
a. Actual casualty reports. When conducting maneuvers or major
exercises of division–size or larger units, the
maneuver or exercise director or the designated Army representative
will establish a central casualty reporting agency.
This central agency will prepare and process reports for the
responsible CAC on actual casualties incurred during the
exercise. Report actual casualties on DA Form 1156 and forward to
the nearest CAC.
b. Simulated casualty reports. Simulated casualty reporting during
field exercises is essential as a training device
that adds depth and realism to CMD exercises. Exercise special care
and handling of such simulated reports to ensure
that exercise messages remain within exercise channels and are
always clearly marked, “FOR EXERCISE ONLY” at
the top and bottom of the simulated report. Closely follow AR 25–11.
c. Actual casualties will be reported on DA Form 1156 to be
forwarded to the nearest CAC.
3–13. Casualty reporting during an attack on the continental United
States
In the event of an attack on the United States, its territories, or
possessions, the scope of military support of civil
authorities in each geographical area will depend on the commitment
of military resources to military operations, the
extent of damage sustained by the civilian communities and the
status of the Active Army and RC forces. The DOD
will be prepared to provide forces and capabilities in support of
civil authorities in domestic attacks. Casualty
Assistance Centers will prepare casualty reports as outlined in this
regulation and be prepared to assist civil authorities
if directed to do so. In the event of an emergency—
a. Military personnel and their family members will be reported.
b. The DOD civilians will be reported by CAC in conjunction with the
Civilian Personnel Office (CPO).
c. Other civilian persons will be the responsibility of civil
authorities.
d. Soldiers on TDY will be reported by the CAC where incident took
place and notification will be coordinated by
the home station CAC (HSCAC) where the Soldier’s records are located
(see DODD 3025.1).
Section III
Special Interest Casualty Reporting
3–14. Special interest casualty matters
The following casualty incidents have been designated as special
interest casualty matters:
a. Unique or bizarre circumstances resulting in a casualty that can
be expected to generate media interest.
b. Any casualty incident involving a person subject to special
interest. Persons subject to special interest include—
(1) Active duty general officers and general officer designees.
(2) Retired general officers.
(3) Officers commanding battalions (BNs)/brigades (BDEs) or higher
units of similar size and responsibility in
hostile fire areas.
(4) Field grade officers in an advisory position in hostile fire
areas.
(5) Former or present Sergeants Major of the Army.
(6) Any government official or public figure that becomes a casualty
while under Army sponsorship.
(7) Returned prisoners of war (PW).
(8) Other persons who the Director, CMAOC identifies as subject to
special interest.
3–15. Reporting special interest casualty matters
Immediately upon receipt of information concerning a special
interest casualty matter, the responsible reporting CDR
will relay all available information by the fastest possible method
(normally telephone) to Director, CMAOC. This
advance report (heads up) is designed primarily to alert casualty
personnel of the casualty incident. Do not delay to
complete the details. The CMAOC may apply special interest
designation in the DCIPS database after receipt of the
casualty report
a. Prepare the initial report with minimum required data fields in
accordance with chapter 4 within 12 hours of
incident.
b. Report all persons involved in a multiple casualty event
regardless of their desire or severity of the illness, injury,
or the wounds sustained.
c. Prepare additional reports as necessary as soon as information is
available.
d. Follow procedures for notification and assistance as outlined in
chapters 5 and 6.
e. The Director, CMAOC may consider it appropriate to direct a
notification be made to the NOK without regard to
the normal hours of notification
Section IV
Casualty Report Types and Submissions
3–16. Types of reports
The casualty report is the source of information provided to the NOK
concerning a casualty incident. The 4 types of
casualty reports are—
a. Initial (INIT) is the first report submitted for each person
involved in a casualty incident, whether hostile or
non–hostile, as designated in paragraph 3–1.
b. Status change (STACH) reports casualty status change from any
previously reported major casualty status to
another.
c. Supplemental (SUPP) reports any change or addition to any
previous report immediately upon receipt.
d. Prognosis or Progress (PROG) Report provides the initial
prognosis and medical progress of hospitalized, injured,
or ill persons in an NSI, SI, or VSI casualty status in order to
keep NOK not at bedside informed of the medical
condition of casualties.
3–17. Submitting reports
a. The INIT casualty report is submitted by the responsible CAC in
the area of incident within 12 hours of the
incident. During hostilities, the CLTs provide medical information
for any casualty, regardless of Service affiliation, to
the established casualty channels. Prepare the INIT in accordance
with chapter 4.
b. The STACH report is submitted for any major status change.
(1) Any status to deceased
(2) Missing to returned to military control (RMC).
(3) Duty status—whereabouts unknown to any other status.
c. The SUPP is submitted without delay as soon as information is
available and verified. Specifically, submit a
SUPP if friendly fire is suspected or whenever an investigation is
initiated concerning a fatality. These changes may
significantly change information necessary for the NOK.
d. The PROG report is submitted for injured, ill, and hospitalized
personnel.
(1) Not seriously wounded, injured, or ill if hospitalized, at a
minimum of every 5 days.
(2) Seriously wounded, injured, or ill and VSI every 24 hours until
the status upgrade to NSI.
(3) On arrival at any MTF recording the admitting diagnosis.
(4) Final PROG is due upon discharge.
3–18. Reporting a person as deceased
The Armed Forces Medical Examiner will make official positive
identification by means of deoxyribonucleic acid
(DNA) dental records, fingerprints, or other approved methods of
identification
a. Report a person as deceased for the following situations—
(1) When remains recovered are visually identified.
(2) When remains have not been recovered but conclusive evidence of
death exists.
(3) When remains recovered are not or cannot be visually identified,
include a ‘believed to be’ statement in
Circumstances and “believed to be” notification will be conducted.
This type of notification to the NOK will include an
explanation as to why the remains are “believed to be” the deceased,
based on—
(a) Witness.
(b) Manifest.
(c) No known suspected or possible survivors.
b. Keep NOK updated on any findings concerning identification.
3–19. Determination of date and time of death
a. Date and time of death will be the official date and time the
deceased was pronounced by medical personnel or as
determined by the medical examiner.
b. Explain any discrepancy between date and time of incident and
date and time of death in the circumstances.
Example: Soldier dies at incident site and must be transported to a
medical facility a distance away to be officially
pronounced deceased by medical personnel. Explain the difference in
date and time of death and the date and time of
incident in circumstances.
c. When all available evidence cannot establish an actual date and
time of death, select the latest date that death can
reasonably be presumed to have occurred. For example, death occurred
in a particular month but can not determine
day, select the last day of that month as the date of death.
d. Soldiers on authorized leave and disappears, and an exact date of
disappearance cannot be established, select the
last day of authorized leave so the Soldier will not be considered
AWOL if determined to have died.
e. The date of death for individuals determined to be brain dead by
competent medical authorities will be the date
the Soldier was removed from life support. Notification to the PNOK,
however, will occur as in any other death.
Medical personnel will not, under any circumstances, contact the
PNOK until after they receive confirmation from the
responsible CAC that notification to the PNOK is completed.
3–20. Reporting a person as wounded, injured, or ill
a. To report a person as wounded, injured, or ill, medical
authorities must properly classify the individual in 1 of the
categories listed below. Medical facility CDRs will establish
procedures for medical authorities to identify and report
these patients promptly. The categories are—
(1) VSI.
(2) SI.
(3) NSI.
b. During hostilities, report and track all hostile categories of
wounded. Record whether the casulaty was—
(1) Treated and returned to duty.
(2) Hospitalized and transferred out of theater.
c. Report and track non-hostile injury or illness.
(1) SI and VSI are reportable
(2) NSI is reportable only if hospitalized.
d. The CAC responsible for the area in which hospitalized will
prepare the initial report and any PROGs required
during hospitalization and upon final PROG on discharge or transfer.
Chapter 4
Preparing and Sending Casualty Reports
4–1. Security classification
Generally, casualty matters are unclassified, but they are assigned
the protective marking of FOR OFFICIAL USE
ONLY (FOUO) per AR 380–5. In cases other than missing status, remove
these markings after notification to the
NOK. A case concerning a person in a missing status will remain
marked FOUO until the person is RMC or until his
or her status is changed to deceased, or to any other status listed
in table 4–4, Message Item 3a.
4–2. Dispatch of reports
a. Send casualty reports electronically, without delay, unless
circumstances dictate otherwise. Table 4–1 contains the
addresses of where to send casualty reports.
b. Electronically transmit casualty reports using DCIPS–FWD.
(1) The DCIPS–FWD is the casualty database subordinate reporting
commands use to create casualty reports and
transmit them forward through CMD channels to CMAOC.
(2) The DCIPS Headquarters (HQ) is a CMAOC–level database which
receives the DCIPS–FWD reports. This is a
much larger database enabling casualty personnel to manage all
reported casualty cases.
Table 4–1
Addresses for casualty reports
Category of person: All reportable persons
Casualty Status: Wounded, injured, or ill
Action: DA CASUALTY:
[email protected]
[email protected]
Home station CAC, if different from reporting CAC (see note 2)
Supporting CACs (see note 10)
Other ACTION addressees required by reporting CMD
Information: (See note 1)
Combat Readiness Center [email protected]
USARC: [email protected] (see note 9)
HRC–STL: (see note 6)
State Adjutant General (see note 3)
Other information addresses required by reporting CMD
Category of person: All reportable persons EXCEPT U.S. Army retired,
separated, or discharged.
Casualty Status: Deceased, DUSTWUN, missing, or returned to military
control.
Action: DA CASUALTY: [email protected]
[email protected]
DA MORTUARY: [email protected]
THEATER MORTUARY: [email protected]
Supporting CACs (see note 10)
Home station CAC, if different from reporting CAC (see note 2)
Information: (See note 1)
DFAS (Active): dfas–[email protected]
DFAS (Retired): [email protected] (see note 8)
EREC: pcre–[email protected]
Armed Forces Medical Examiner: [email protected]
Combat Readiness Center
USARC: [email protected] (see note 9)
HRC–STL: (see note 6)
HRC–STL: (see note 7)
Other information addressees required by reporting CMD
State Adjutant General (see note 3)
Supporting CID (see note 4)
Category of person: AWOL and Deserters
Casualty Status: Deceased
Action: DA CASUALTY: [email protected]
[email protected]
DA MORTUARY: [email protected]
THEATER MORTUARY: [email protected]
Supporting CACs (see note 10)
Other ACTION addressees required by reporting CMD
Information: (See note 1)
DFAS (Active): dfas–[email protected]
DFAS (Retired): [email protected] (see note 8)
State Adjutant General (see note 3)
USARC: [email protected] (see note 9)
HRC–STL: (see note 7)
Other information addressees required by reporting CMD
Category of person: Retired general officers and retired enlisted
persons that have held position of Sergeant Major of the Army.
Casualty Status: Deceased
Action: DA CASUALTY: [email protected]
[email protected]
DA MORTUARY: [email protected]
Supporting CACs (see note 10)
DFAS (Retired): [email protected]
Information: (See note 1)
DACS (GOMO): [email protected] (see note 5)
State Adjutant General (see note 3)
USARC: [email protected] (see note 9)
HRC–STL: (see note 7)
Other information addressees required by reporting CMD
Category of person: Retired, separated, or discharged person who
dies within 120 days. Report those persons retired with 100 percent
disability (TDRL) up to 1 year after retirement.
Casualty Status: Deceased
Action: DA CASUALTY: [email protected]
[email protected]
DA MORTUARY: [email protected]
Supporting CACs (see note 10)
DFAS (Retired): [email protected]
Information: (See note 1)
State Adjutant General (see note 3)
USARC: [email protected] (see note 9)
HRC–STL: (see note 7)
HRC–STL: (see note 6)
Other information addressees required by reporting CMD
Category of person: All other retired persons (includes persons on TDRL)
Casualty Status: Deceased
Action: DA CASUALTY: [email protected]
[email protected]
DA MORTUARY: [email protected]
Supporting CACs (see note 10)
DFAS (Retired): [email protected]
Information: (See note 1)
State Adjutant General (see note 3)
USARC: [email protected] (see note 9)
HRC–STL: (see note 7)
HRC–STL: (see note 6)
Other information addressees required by reporting CMD
Category of person: Family members of retired persons who die in a MTF within the United States.
Casualty Status: Deceased
Action: DA CASUALTY: [email protected]
[email protected]
DA MORTUARY: [email protected]
Information: (See note 1) Other information addressees required by
reporting CMD
Notes:
1 Information addressees will not accomplish any notification action
solely on the basis of a casualty report.
2 For individuals who become casualties while away from their
permanent station, the CAC having jurisdiction over the unit of
assignment will be an action
addressee (para 2–4). This also includes those individuals who are
mobilized and deployed in support of a contingency operation. The
MOB CAC is the home
station CAC.
3 The State Adjutant General will be an information addressee on all
casualty reports pertaining to ARNG personnel of the State.
4 The supporting CID activity will be an information addressee on
all casualties when medical authorities cannot determine that a
non–combat death resulted from
natural causes.
5 To be included ONLY for general officer casualties.
6 CDR, AHRC–STL, ATTN: AHRC–AR will be an information addressee for
all USAR Soldiers on active duty in an AGR status.
7 CDR, AHRC–STL, ATTN: AHRC–PA will be an information addressee for
all USAR deceased personnel.
8 Do not include DFAS as an information addressee on reports of
civilians who die overseas.
9 The United States Army Reserve Command (USARC) will be an
information addressee on all casualty reports pertaining to USAR
personnel.
10 Any CAC, other than the home station CAC or reporting CAC, which
provides support (that is, notification or interment location, and
so forth.)
4–3. Rules for preparing an initial casualty report
a. Prepare casualty reports using DCIPS–FWD for reportable
casualties as described in paragraph 3–1.
b. Report items of information in table 4–5.
c. The CACs will electronically transmit casualty reports with, at
minimum, addresses in table 4–1.
d. Prepare theater casualty reports in the above manner, using
information recorded on DA Form 1156 or similar
CMAOC–authorized checklist.
Figure 4–1. DA Form 1156 (Casualty Feeder Card)
4–4. Steps for preparing initial casualty reports
Table 4–2 shows the steps required for preparing an INIT casualty
report for non–theater casualties.
Table 4–2
Preparing an initial casualty report
Step Work Center Required Actions
1 UNIT/BNS1/MTFA/HOSP/
Provost Marshal Office
(PMO)
Receive information concerning a casualty incident.
2 UNIT/BNS1/MTFA/HOSP/
PMO
Pass casualty information to CAC.
3 CAC Verify facts of the incident; obtain personnel data from
records or personnel database.
4 CAC Telephonically inform CDR and CMOAC of the casualty incident.
Provide names and
SSNs of individuals involved in incident.
5 CMAOC/CAC/ HSCAC Immediately transmit DD Form 93, SGLV Form 8285
(Request for Insurance), and SGLV
Form 8286 (Servicemembers’ Group Life Insurance Election and
Certificate) to CDR and
CMAOC (AHRC–PEZ). Extract appropriate personnel information from
personnel records
to prepare INIT casualty report.
6 CAC Prepare casualty report, review for accuracy and completeness.
Transmit within 12 hours
in accordance with table 4–1. Establish suspense for SUPP, PROG,
STACH reports as
needed; dispatch report in accordance with table 4–1.
7 CAC/HSCAC Prepare for notification and assistance in accordance
with chapters 5, 6, and 7.
8 CMAOC Review and submit casualty report into DCIPS. Transmit
report to HSCAC and any supporting
CAC. Oversee notification and assistance process.
Notes:
1 Home station CAC is the permanent duty station for the source of
records for the casualty.
2 Non–hostile hospitalized injuries are reportable, as
transportation and travel order (T&TO), may be extended to family
members by the attending physician.
3 Completion of a casualty case is addressed in other areas of this
regulation.
4–5. Steps for preparing initial theater casualty reports
a. Using DA Form 1156 for casualty reporting.
(1) Use DA Form 1156 as a casualty checklist to assist creating
reports, letters of sympathy, and awards documentation
as well as a field casualty report in the event of electronic
failure (see fig 4–1).
(2) The 2007 version of DA Form 1156 is also the witness card.
Persons having firsthand knowledge of a reportable
casualty should prepare the casualty feeder card.
b. Preparing DA Form 1156.
(1) Data fields align with the DCIPS–FWD (see table 4–4).
(2) Data fields marked by an asterisk (*) indicate minimum
requirements to send a casualty report forward.
(3) Fill in all required fields (*) and include body armor worn at
the time of the incident.
(4) Fill in as much information as available to include weapons
causing injury, and vehicle information.
(5) “DUSTWUN/missing/captured.” Include date, time, and place last
seen, and identifying marks.
(6) “Investigation required” refers to all investigations conducted
concerning the circumstances of a casualty
incident (for example, a nonhostile fatal accident, AR 15–6
collateral investigation). All hostile deaths require
investigation.
(7) “Identification of remains.” Include the means of
identification: ID tags, name tag, personal recognition, other.
(8) “Date/time of death.” Enter the date and time of death that the
medical officer provides, and the name of the
medical officer who pronounced the person deceased. Also enter the
place of death if outside a medical facility, and the
name of the hospital if a medical facility. .
(9) Field grade battalion-level CDR , or field grade designee
authenticates the casualty information for accuracy and
thoroughness of casualty type, circumstances, and inflicting force
for all deceased and DUSTWUN cases prior to
submission of the report.
(10) Include the name of the preparer and the officer authenticating
in remarks on the casualty report.
c. Table 4–3 shows the steps required to submit an INIT casualty
report for theater casualties.
Table 4–3
Preparing an initial casualty report for the theater casualties
Step Work Center Required Actions
1 Soldier/Unit Complete DA Form 1156 minimum required fields. Other
information if available.
2 Unit/BNS1/ BDES1 Receive, review, and authenticate DA Form 1156.
Telephonically alert next reporting
level of casualty incident.
3 CLT/BNS1/BDES1 Prepare casualty report using DCIPS–FWD Transmit
electronically to next reporting
level.
4 Corps/Theater Army Area Command
(TAACOM) AG
Review and prepare report to send forward using DCIPS–FWD, transmit
to theater
CAC.
5 Theater CAC Theater CAC will dispatch within 12 hours of incident
to AHRC–CMAOC and other
distribution in accordance with table 4–1.
6 AHRC–CMAOC Review and submit casualty report into DCIPS. Transmit
report to HSCAC and any
supporting CAC to prepare for notification and any additional
reports (see note 2).
7 HSCAC/ MOB CAC Transmit DD Form 93 and SGLV 8286 by fax or other
electronic means to
AHRC–CMAOC upon receipt of telephonic notification of incident.
8 CMAOC/HSCAC/ supporting
CAC
Prepare for notification and assistance as appropriate in accordance
with chapter
5,6, and 7. Oversee notification and assistance process.
Notes:
1 Unit reporting levels are pre–defined by CMD level S–1. Theater
reporting levels are defined by theater CMD.
2 Each reporting level will telephonically contact the next level up
to CMAOC. CMAOC will contact home station and supporting CACs of a
casualty incident
and request DD Form 93 and SGLV 8286.
3 DCIPS is the CMAOC level database for casualty cases.
4 CMAOC. Casualty and Memorial Affairs Operation Center.
5 HSCAC. Home Station CAC.
6 MOB CAC. Mobilization point for USAR and ARNG Soldiers.
7 Completion of a casualty case is addressed in other areas of this
regulation.
4–6. Rules for preparing a status change casualty report
a. Electronically transmit STACH casualty reports.
b. Submit STACH casualty reports when there is a definite change in
the person’s status from the initial report as
described in paragraphs 3–16 and 3–17.
4–7. Steps for preparing a status change casualty report
Take the following required steps for preparing a STACH casualty
report—
a. Upon notification that a change has occurred in the previously
reported status of a casualty, verify the new status.
b. Once status has been verified, prepare a STACH casualty report in
accordance with table 4–5.
c. Review the report for accuracy and completeness and dispatch in
accordance with paragraph 4–2.
d. File a copy of the STACH in appropriate casualty file for the
Soldier.
4–8. Rules for preparing a supplemental casualty report
a. The SUPP reports are submitted after an initial report to provide
additional or corrected information, other than
medical, previously submitted.
b. The SUPP reports are required whenever additional or corrected
information is obtained for circumstances of the
casualty incident.
c. No SUPP is required to be submitted if source document is in case
file at AHRC–CMAOC and entered into
DCIPS(HQ). Example: CMAOC case manager has current Enlisted Records
Brief (ERB) and enters data into case file.
Supporting CAC need not prepare a SUPP for verified information on
the source document.
d. Number SUPP report sequentially using established format, that
is, SUPP01, S01.
e. Electronically submit SUPP reports.
4–9. Steps for preparing a supplemental casualty report
Prepare a SUPP casualty report as follows—
a. As soon as additional information is available, prepare a SUPP
casualty report in accordance with table 4–5.
b. Review the completed SUPP casualty report for accuracy and
completeness; dispatch in accordance with table
4–1 without delay.
c. File a copy of the SUPP casualty report with the original in case
file.
d. Supplemental reports should not include medical information which
is reported on the PROG report.
e. Supplemental reports should only include excerpts of a CID or
other investigative reports to update any changes
of previously submitted reports.
(1) If additional or corrected information changed any information
previously furnished to the NOK, determine if
the notifier should return to the PNOK and SNOK to provide the new
information. Example: Date of death changed,
status changed from DUSTWUN to deceased.
(2) If the notifier should revisit PNOK and SNOK, he or she will
coordinate with the appropriate CAC for a briefing
of the changed information, and revisit NOK immediately.
(3) Confirm notification to the PNOK of individuals who are reported
injured/ill in accordance with chapter 5,
section II.
(4) Confirm personal notification to PNOK and SNOK of deceased,
DUSTWUN, and missing casualties in accordance
with chapter 5, Section I.
4–10. Rules for preparing a prognosis or progress report
a. Casualty Assistance Centers will electronically transmit PROG
reports.
b. Reportable items of information are in table 4–5 and paragraph
3–16.
c. Furnish PROG reports as paragraphs 3–16 and 3–17 require.
d. Establish contact with MTF or hospital (HOSP) in reporting area
of responsibility. This applies to theater CAC
and any supporting CAC.
4–11. Steps for preparing a prognosis or progress report
Prepare a PROG report as follows—
a. Use the PROG screen for prognosis of injured or ill on initial
report.
b. Contact MTFA or HOSP for update of medical status. At a minimum,
establish a 5–day suspense for PROG
reports. For critical injuries, more often. Daily is suggested, in
order to provide NOK with up to date status.
c. Use DCIPS–FWD, replicating the latest report, SUPP, or PROG for
specific casualty, and update medical
information.
d. Review the PROG report for accuracy and completeness, and submit.
e. Place a copy of the PROG report in the case file.
4–12. Preparation of prognosis or progress reports
a. Control. Each PROG report will deal with only 1 patient and will
be sequentially numbered for control purposes.
b. Details. Reporting CMDs will include all relevant details about
the health, well–being, and medical progress of
patients.
c. Final. Clearly identify these reports as final.
4–13. Content of prognosis or progress reports
a. Report the initial prognosis and medical progress of hospitalized
injured or ill personnel in an NSI, VSI or SI
category.
b. In addition to the required PROG Message Items (table 4–5) also
provide the following information—
(1) Patient’s morale.
(2) Current and anticipated treatments, to include surgical
operations (type and whether or not successful).
(3) Additional and terminal diagnosis.
(4) Anticipated period of hospitalization.
(5) Any evacuation plans, including dates and destination.
(6) If an OCONUS CMD has issued a transportation and travel order
(T&TO) to the NOK, each PROG report will
indicate whether the NOK is at bedside or has departed.
(7) Include any information that might reduce NOK anxiety. Examples
are—
(a) State of consciousness and mental disposition.
(b) Degree of alertness.
(c) Whether the patient is taking nourishment.
(d) Whether the patient is ambulatory.
(e) Type of diet.
(f) Whether patient is on life support equipment (type of life
support equipment and medical status).
c. In most cases, when a person becomes a casualty, the NOK are
located a considerable distance from the person,
particularly during the early and usually the most critical period
of the person’s medical treatment. As a result, the
NOK are unable to obtain information regarding the person’s status
through their own resources. The PROG report is
designed to furnish the NOK with information that they would
normally acquire if they were physically present at the
medical facility. Note that when the presence of the NOK is
considered necessary for the health and welfare of a
Soldier classified as VSI or SI, the Director, CMAOC, (AHRC–PEZ) may
issue a T&TO. The T&TO may be extended
to NOK of Soldiers classified as NSI and hospitalized in a CONUS MTF
(see chap 7 for requirements and procedures
for requesting T&TOs).
4–14. Health and welfare reports
a. Most health and welfare reports are generated at the request of
the NOK as a result of a person having been—
(1) A casualty, but not injured severely enough for the Soldier to
have been hospitalized.
(2) Hospitalized or medically evacuated.
(3) The subject of a hoax.
b. Only process health and welfare reports during peacetime.
4–15. Rules for casualty report preparation using DCIPS–Forward
a. There are 92 possible items of information involved in casualty
reporting and 5 separate screens for body armor,
awards, PROG, NOK, and CAO. Instructions for each item are in table
4–4. Not all of the items pertain to every type
of casualty report. Table 4–5 lists those items required for each
type of casualty report. Follow the information in these
tables exactly.
b. Emphasize the accuracy and completeness of casualty reporting.
These items may be the only sources of
information for the NOK concerning the facts surrounding the
person’s death or injury.
c. “CASUALTY REPORT” is the subject of each report.
d. List Message Item numbers vertically in ascending order on the
completed casualty report.
e. If manually preparing a report, list each item on a separate line
using the same format as DCIPS–FWD. For
example, date and time of incident DD MMM YYYY hh:mm.
4–16. Preparing the casualty report
Table 4–4 provides detailed instructions for each Message Item. For
each item it gives the item name, data description
(within parenthesis), item instructions, codes, and a format
example. Follow the instructions exactly as shown. The
DCIPS–FWD data fields are formatted for easy entry and drop–down
menu selections keyed to the casualty status and
type. All fields do not apply to every casualty.
Table 4–4
Instructions for completing the casualty report message, items 1
through 61
Message Item: 01
Item Name/Description: Casualty Report Type
Instructions: Enter 1 of the following casualty report type codes.
Codes: INIT initial report
SUPP supplemental report
STACH status change report
PROG progress report
Format Example: 01. INIT
01. SUPP
Message Item: 02
Item Name/Description: Type of Casualty
Instructions: Enter 1 of the following type casualty codes.
Codes: HOSTILE. A person who is the victim of a terrorist activity
or who becomes a casualty in action. “In action” characterizes the
casualty
as having been the direct result of hostile action, sustained in
combat or relating thereto, or sustained going to or returning from
a combat
mission, provided that the occurrence was directly related to
hostile action. Included are persons killed or wounded mistakenly or
accidentally
by friendly fire directed at a hostile force or what is thought to
be a hostile force. However, do not consider as sustained in action
and do not
interpret as hostile casualties injuries or death due to the
elements, self–inflicted wounds, combat fatigue, and except in
unusual cases,
wounds or death inflicted by a friendly force while the individual
is in an AWOL, deserter, or dropped–from–rolls status, or is
voluntarily absent
from a place of duty.
NON–HOSTILE. A person who becomes a casualty under circumstances not
qualifying as a hostile casualty. Casualties due to the elements,
self–inflicted wounds, and combat fatigue are non–hostile
casualties.
PENDING. A person whose casualty circumstances are insufficient to
make a selection between “hostile” and “non–hostile.” This type must
be updated to “hostile” or “non–hostile” upon receiving sufficient
information.
Format Example: 02. HOSTILE
02. NON–HOSTILE
02. PENDING
Message Item: 03
Item Name/Description: Casualty Status
Instructions: Enter 1 of the following casualty status codes and an
applicable casualty category.
Codes: (Leave Blank)
BESIEGED—Besieged by a hostile force. The type casualty code must be
hostile
BELEAGURED—Beleagured by a hostile force. The type casualty code
must be hostile.
CAPTURED—Captured by a hostile force. The type casualty code must be
hostile.
DETAINED—Individual is detained in a foreign country. The type
casualty code can be either hostile or non–hostile.
DECEASED—Individual casualty is dead. The type casualty code can be
either hostile or non–hostile.
DUSTWUN—Individual whereabouts unknown. The type casualty code can
be either hostile or non–hostile.
INTERNED—Individual is interned in a foreign country. The type
casualty code must be non–hostile.
MIA—Individual whose whereabouts and status are unknown but are
attributable to hostile activity. The type casualty code must be
hostile.
MISSING—Individual whose whereabouts and status are unknown,
provided the absence appears to be involuntary. The type casualty
code
can be either hostile or non–hostile.
NSI—Not seriously injured or ill. Treated at a medical facility and
released. The type casualty code can be either hostile or
non–hostile.
RMC—Returned to military control. The type casualty code can be
either hostile or non–hostile.
SI—Seriously injured, wounded, or ill. The type casualty code can be
either hostile or non–hostile.
VSI—Very seriously injured, wounded, or ill. The type casualty code
can be either hostile or non–hostile.
Format Example: 03. DECEASED
03. VSI
Message Item: 04
Item Name/Description: Report number (up to 8 characters)
INIT and STACH reports: Each agency submitting reports to CMAOC will
establish, on a calendar–year basis, a sequential numbering
system for INIT and STACH reports. Enter the current number in this
item. SUPP reports: Enter the number of SUPP reports (including this
one) submitted on the person. For example, if this was the 5th SUPP
to the INIT report submitted, the correct entry would be “5” PROG
reports: Enter the number of PROG reports submitted on the person,
including this one, in the same manner as for SUPP reports.
Instructions: NA
Codes: No codes used.
Format Example: 04. 06–00001 04.SUPP01 or SO1
04. PROG01 or PO1
Message Item: 05a and 05b. Used only with the DCIPS–FWD stand–alone
database.
Item Name/Description: Previous Casualty Status or Previous Category
Instructions: System will auto populate these fields for subsequent
reports, SUPP or STACH.
Codes: Same as item 3.
Format Example: Same as item 3.
Message Item: 06 (6A)
Item Name/Description: Multiple Casualty Event Code
Instructions: Six to eight alpha and/or numeric characters. Used for
2 or more Soldiers in same incident.
Codes: NA
Format Example: 06. 06–001 FY and multiple casualty sequential
number.
06. BH061 Blackhawk, FY and sequential number for Blackhawk
incidents.
Message Item: 07a through c
Item Name/Description: Personnel Type (Component)
Affiliation/Category
Instructions: Select from available options in DCIPS–FWD pull–down
menu.
Codes: No codes used.
Format Example: 07a. ACTIVE DUTY/Reserve/Guard/Civilian
07b. Active/non–active/retired/DOD/Federal employee, and so forth.
07c. Obligated/voluntary; Recalled/mobilized, and so forth.
Message Item: 08
Item Name/Description: Social Security Number
Instructions: Enter the person’s SSN, to include dashes.
Codes: No codes used.
Format Example: 08. 123–45–6789
Message Item: 09a through 09d
Item Name/Description: Name
Instructions: Enter the person’s last name/first name/middle
name/suffix (Jr., Sr., III, and so forth). Do not enter initials
unless the initial is the
complete first or middle name.
Codes: No codes used.
Format Example: 09. DOE/JOHN/PAUL/JR. (Complete name)
09. ROSE/MARIA/ROSANNA DANNA/ (Two middle names)
09. DOE/JOHN//JR. (No middle name)
09. DOE/JOHN// (No middle name, no suffix)
Message Item: 10a through 10d
Item Name/Description: Race/Ethnicity/Sex/Religious Preference
Instructions: Select from available options in DCIPS–FWD pull–down
menu.
Codes: No codes used.
Format Example: 10a through 10d. Black/Latin/Female/Baptist
10a through 10d. White/None/Male/No Preference
Message Item: 11a through 11e
Item Name/Description: Date and Place of Birth (city, state,
country), citizenship
Instructions: Enter the person’s date and place of birth in the
following manner– YYYYMMDD/birth city/birth state/birth country.
Manually
type birth city. Select state and country from the pull–down menu.
Citizenship may be left blank if unknown or not verified.
Codes: No codes used.
Format Example: 11. 19521018/BALTIMORE/MD/US
11. 19521018//MD/US (birth city unknown)/US
11. 19521018///US (birth city/state unknown)
11. 19521018/KARLSRUHE/XX/GE (Individual was born in Germany)
11. //NY/US (date and birth city unknown)
Message Item: 12a and 12b
Item Name/Description: grade
Instructions: Select from available options in DCIPS–FWD pull–down
menu. Includes historical grades for prior conflicts. Select correct
grade for the casualty.
Codes: See DCIPS–FWD pull–down menu.
Format Example: 12a. SSG Staff Sergeant
12b.E6
12a. CPT Captain
12b. 03
12a. PFC Private First Class
12b. E3
Message Item: 13
Item Name/Description: Service
Instructions: Select from available options in DCIPS–FWD pull–down
menu.
Codes: No codes used.
Format Example: 13. U.S. Army
Message Item: 14a and 14b
Item Name/Description: Military Unit of Assignment
Instructions: Enter the person’s organization down to company level,
including UIC, if applicable. Include installation name and state.
Codes: No codes used.
Format Example: CO B 307th ENGR BN (W3VS99), FORT BRAGG, NC
CO A, 1st BN, 8th INF, 3rd BCT, (101st AA), Fort Carson, CO
Message Item: 15a and 15b
Item Name/Description: Duty Military Occupational Specialty
(DMOS)/Primary Military Occupational Specialty (PMOS)
Instructions: Enter the Soldier’s DMOS. Use 5 characters in all
cases (enlisted, warrant officer, and officer).
Codes: Enter valid DMOS.
Format Example: 15. Enlisted— 42A4O
15. Warrant officer—150AO
15. Officer—13A00
Message Item: 16 Deleted. See NOK Tab
Item Name/Description: For a family member casualty, enter as NOK on
the NOK screen.
Instructions: If the person being reported is a dependent or family
member, enter the sponsor’s grade.
Codes: NA
Format Example: NA
Message Item: 17
Item Name/Description: Deleted
Instructions: See NOK Tab
Codes: NA
Format Example: NA
Message Item: 18
Item Name/Description: Deleted
Instructions: See NOK Tab
Codes: NA
Format Example: NA
Message Item: 19
Item Name/Description: Deleted
Instructions: See NOK Tab
Codes: NA
Format Example: NA
Message Item: 20
Item Name/Description: Deleted
Instructions: See NOK Tab
Codes: NA
Format Example: NA
Message Item: 21a
Item Name/Description: Retirement/Separation Date
Instructions: Enter the retirement or separation date (YYYYMMDD)
from the Service.
Codes: No codes used.
Format Example: 21a. 19671018
Message Item: 21b, c
Item Name/Description: TDRL or PDRL/Percentage
Instructions: If the person being reported was on the TDRL or the
PDRL, enter the list that the casualty was on, including the
percentage of
disability.
Codes: TDRL Temporary Disability Retired List.
Format Example: 22.b.TDRL/c. 100
22.b. PDRL/c. 100
Message Item: 21d
Item Name/Description: Date Placed on TDRL/PDRL
Instructions: Enter the date the casualty was actually placed on the
TDRL or PDRL.
Codes: No codes used.
Format Example: 21d. 19891018
Message Item: 24a
Item Name/Description: Died in an MTF
Instructions: Enter “YES” or “NO” as to whether the casualty died
while a patient in an MTF.
Codes: No codes used.
Format Example: 24. YES
Message Item: 24b (Previously Item 62 in DCIPS–FWD)
Item Name/Description: Continuously hospitalized
Instructions: Select Yes or No whether the deceased was continuously
hospitalized from onset of injury or illness.
Codes: No codes used.
Format Example: 24b. NO
Message Item: 25a through 25c
Item Name/Description: Home of Record (HOR)
Instructions: Enter the casualty’s HOR in the following format: Home
City/Home State/Country (city must be manually typed. Select state
and Country from the pull–down menu.
Codes: No codes used.
Format Example: 25. BALTIMORE/MD/US
25. /MD/US (city unknown)
25. //US (city and state unknown)
25. KARLSRUHE/XX/GE (When person’s HOR is in a foreign country use
“XX” for the home state code). For the purposes of reporting,
Alaska and Hawaii are OCONUS.
Message Item: 26a
Item Name/Description: Civilian Type
Instructions: Select from the DCIPS/DCIPS–FWD pull–down menu.
Codes: AFE Appropriated Fund Employee
DOD Dependent School Employee
FND Foreign National Direct Hire Employee
FNI Foreign National Indirect Hire Employee
NAF Non–appropriated Fund Employee
Format Example: 26a. AFE
Message Item: 26b
Item Name/Description: Civilian Pay Table
Instructions: Select from the DCIPS/DCIPS–FWD pull–down menu.
Codes: AFE, General Schedule, and so forth
Format Example: 26b. General Schedule
Message Item: 26c
Item Name/Description: Civilian Pay Grade
Instructions: Enter the pay grade of the civilian casualty. This may
not apply to contractors.
Codes: No codes used.
Format Example: 26c. GS 12
Message Item: 26d
Item Name/Description: Civilian Contract Agency
Instructions: If the person being reported is a civilian, enter his
or her name and address.
Codes: No codes used.
Format Example: 26d. AAFES, KARLSRUHE GE
26d. AEROSPACE TECHNOLOGY INC., DALLAS TX
Message Item: 26e
Item Name/Description: Civilian Organization
Instructions: If the person being reported is a civilian, enter his
or her employer name and address. Abbreviate as necessary.
Codes: No codes used.
Format Example: 26e. KBR, 120 Wall Street, New York, New York
26e. DynCorp, 5021 Wise Street, Baltimore, Maryland
Message Item: 28 Item no longer numbered
Item Name/Description: NOK to be notified
Instructions: Enter the full name, social security number,
relationship, date of birth, complete address (including zip code),
and telephone
number (including area code) of the NOK to be notified. Indicate if
parents are deceased.
Codes: No codes used.
Format Example: 28. MRS. PAULA A. TENTPEG, 123–45–6789, WIFE, 5312
TERRACE COURT, BALTIMORE, MD 21221, (301)
684–8888; MRS. MARY E.TENTPEG, 456–56–7823, MOTHER, DECEASED;
SGM–USA, THOMAS E. TENTPEG, 212–56–7897,
FATHER, 2122 CUB HILL RD., FAYETTEVILLE, NC 28302, (717) 939–0092.
Message Item: 29 Item no longer numbered
Item Name/Description: NOK notification completed
Instructions: Select NOK Tab. Enter notification method, notifying
CC, notifier name, date/time of notification.
Codes: No codes used.
Format Example: Same as Message NOK to be notified.
Message Item: 30a and 30b
Item Name/Description: Preparation/Review date of DD Form 93
Instructions: Enter the preparation date of the DD Form 93 and the
latest review date. If no review date, repeat the preparation date.
Codes: No codes used.
Format Example: 30a. 19891018/b.19901018
30a. 20020315/b. 20020315
Message Item: 31a
Item Name/Description: Vehicular Group
Instructions: Select from available options in DCIPS–FWD pull–down
menu.
Codes: No codes used.
Format Example: 31a. HMMWV
Message Item: 31b
Item Name/Description: Type of vehicle
Instructions: Select from available options in DCIPS–FWD pull–down
menu.
Codes: No codes used.
Format Example: 31b. M1114
Message Item: 31c
Item Name/Description: Armor level
Instructions: Select from options in pull–down menu
Codes: No codes used.
Format Example: 31c. Level 1, Up–Armored
Message Item: 31d
Item Name/Description: Vehicle ownership
Instructions: Enter the code that reflects the ownership of the
vehicle. Select from available options in DCIPS–FWD pull–down menu.
Codes: No codes used.
Format Example: 31d. COMMERCIAL
Message Item: 31e
Item Name/Description: Position aboard vehicle
Instructions: Enter the person’s position aboard the vehicle. Select
from available options in DCIPS–FWD pull–down menu.
Codes: No codes used.
Format Example: 31e. Passenger
Message Item: 34a–c
Item Name/Description: Duty status at time of incident/dates to and
from
Instructions: Enter the person’s duty status at the time of the
incident in the following format– Duty status/from date/to date.
Codes: No codes used.
AWL Absent Without Leave
DFR Dropped from the Rolls
PDY Present for Duty
HOS Hospitalized
LEA Leave
OFF Off Duty
PAS Pass/Liberty
TDY Temporary Duty
Format Example: 34a–c. AWL/19891015/19891018
34a–c. LEA/19921015/19921018
34a–c. PDY//
Message Item: 35a–c
Item Name/Description: Training Type/Start Date/End Date
Instructions: This field is for Reserve and National Guard Soldiers
performing duty other than recall/mobilized or AGR. Select the
Soldier’s
Training Type at the time of the incident in the following from the
pull–down menu. The end date should reflect the full period of duty
for which
there is an order, as the date of Casualty must fall within that
date to be reportable.
Codes: AT, ADT, IDT, IADT, ADSW, SADT
Format Example: 35a. AT
35b. 2005/12/20
35c. 2006/01/07
Message Item: 36
Item Name/Description: Date/time of incident (YYYYMMDD/HHMM)
Instructions: Enter the local date and time (24 Hour) of incident.
do not use zulu times.
Codes: No codes used.
Format Example: 36. 19921018/1203
36. 20030415/0125
Message Item: 37a
Item Name/Description: Place of incident/city/state/country
Instructions: Enter the city/state/country location of the incident
in the following format—
Codes: No codes used.
Format Example: (a/b/c)
37a–c. BALTIMORE/MD/US
37a–c. /MD/US (Incident City Unknown)
37a–c. //US (Incident City/State Unknown)
37a–c. KARLSRUHE/XX/GE (If incident occurred OCONUS the incident
state must be “XX”). For reporting purposes, Alaska and Hawaii are
OCONUS.
37a–c. PACIFIC OCEAN/X112Y223 (If the incident occurred over water,
enter the body of water name along with an 8–digit grid coordinate.)
Message Item: 38a–c
Item Name/Description: Grid Coordinates; Latitude/Longitude;
Location
Instructions: Enter data provided by incident reporting element. If
Item 37 is unknown, enter 1 of these data fields.
Codes: No codes used.
Format Example: 38a. MB 32120 87590
38b. 30NNW
38c. FOB Summerall
Message Item: 39
Item Name/Description: Circumstances
Instructions: Report all known facts. If circumstantial evidence
exists that can’t be confirmed, include it but clearly show where
fact ends and
supposition begins. Provide as much information as possible
addressing the 5 Ws (who, what, when, where, and why). Include
information on
type of protective gear worn and details regarding protective
equipment on any vehicle involved. Don’t delay initial reports to
gather more
details, but continue to submit SUPP reports as circumstances become
clear and complete. During hostilities enter the cause and
circumstances here to include as much unclassified information about
the mission and purpose as possible. During hostilities use of the
“Hasty Report” or Tab 1 “Casualty” in web–based DCIPS–FWD (Edf) may
be more beneficial. Include the place of incident and diagnosis or
cause of death when using the “Hasty Report”. Only edit for
spelling/grammar errors. Don’t change content provided by the DA
Form 1156 or
other approved incident statement. Include names of persons who
pronounced and identified the deceased.
Codes: No codes used.
Format Example: 39. While performing unit PT, SGT Jones began having
chest pains. He stopped running to rest. While resting along the
road, he collapsed and apparently suffered a massive heart attack.
Medical aid was summoned. Unit personnel performed CPR. He was
transported to Womack Army Medical Center where he was pronounced
dead.
Message Item: Body Armor Tab
Item Name/Description: Personal Protective Gear Worn by the Casualty
Instructions: Select from the Vest, Helmet, Eye pull–down menus and
check–select attachments if appropriate.
Codes: No codes used.
Format Example: Vest: OTV Attachments: DAP, Groin, SAPI
Message Item: 40
Item Name/Description: Inflicting Force
Instructions: If casualty occurred as a result of hostile
activities, enter the inflicting force code.
Codes: AMIGO Allied Forces, 15–6 investigation required
BUDDY U.S. Forces, 15–6 investigation required
ENEMY Enemy Force
UNK Unknown, 15–6 investigation required
Format Example: 40. ENEMY
Message Item: 41
Item Name/Description: Diagnosis
Instructions: For VSI, SI, NSI and SPECAT patients, enter complete
diagnosis (to include all injuries and ailments) in non–technical
language. Do not use medical abbreviations. Include causes and
circumstances in the description of injuries. The NOK and their
family
physician extensively scrutinize the information reported. Be
certain to report complete information and proper identification,
such as right or
left.
Codes: No codes used.
Format Example: 41. SGT Johnnie Jones has extensive burns over 40
percent of his body. The burns are mainly on left leg, stomach and
lower left arm. Soldier has lost 10 pounds from not eating.
Message Item: 42 Item no longer numbered
Item Name/Description: Place hospitalized
Instructions: Select PROG Tab
Codes: NA
Format Example: NA
Message Item: 44 Item no longer numbered
Item Name/Description: Medical progress and prognosis report
Instructions: Enter the code that reflects the person’s medical
progress. Also enter a detailed narrative statement in lay terms,
indicating the
medical progress, dates placed on or removed from the VSI or SI
list, period of hospitalization, evacuation plans, etc. On all VSI
reports,
include a statement whether the SM is or is not on life support and
the type (such as respirator). Include name and commercial phone
number
of attending physician. Report codes are not required, but if not
using them, the slash (/) is required. Other information can
include: patient’s
morale; current and anticipated treatments; to include surgical
operations (type and whether or not successful); anticipated period
of
hospitalization; state of consciousness and mental disposition;
degree of alertness; whether the patient is ambulatory; and type of
diet.
Codes: (Leave Blank)
A Making Normal Progress (AGATE)
L SI or VSI and evacuated or transferred (BROKE)
C Not Making Normal Progress (CRIMP)
I Released from Hospital (ERECT)
K VSI (previously SI) (IMPEL)
J SI (previously VSI) (PROVE)
M Removed from SI or VSI list and will be evacuated to United States
(SCRAM)
D Condition Remains the Same (STALE)
H Removed from SI List, Not Placed on VSI List (WRITE)
F Complication Classified as Serious after Battle Wound (RHINO)
B Convalescing (BIBLE)
N Evacuated to the United States (EVENT)
E SI (Not SI or VSI Last Report) (RISKY)
G Sinking Rapidly (ROGUE)
Format Example: 44. AGATE/Patient is starting to come around. He is
conscious and beginning to complain about the food, a sure sign of
improvement. Patient will remain hospitalized for approximately 1
week. ECECT/Released from Hospital. Soldier was treated and returned
to
duty.
Message Item: 45 Item no longer numbered
Item Name/Description: Casualty Assistance
Instructions: Select CAO Tab.
Codes: No codes used.
Format Example: NA
Message Item: 46a and b
Item Name/Description: a. PEBD/b. BASD (YYYYMMDD/YYYYMMDD)
Instructions: Using the format shown, enter the Soldier’s pay entry
basic date (PEBD) followed by the Soldier’s basic active service
date
(BASD). (Not required for ARNG/USAR Soldiers).
Codes: No codes used.
Format Example: 46a, b. 19901231/19901101
46a, b. /19901101(PEBD unknown)
Message Item: 47 See Item 10d
Item Name/Description: NA
Instructions: NA
Codes: NA
Format Example: NA
Message Item: 48 Deleted
Item Name/Description: NA
Instructions: NA
Codes: NA
Format Example: NA
Message Item: 49 Awards Tab Item no longer numbered
Item Name/Description: Decorations and Awards
Instructions: Select from the Menu in the database.
Codes: No codes used.
Format Example: 49. NDSM, VCM, Exp–M–16, VSM, MSM
Message Item: 50
Item Name/Description: Training related
Instructions: Enter “YES” or “NO” to indicate if the incident was
training related.
Codes: No codes used.
Format Example: 50. YES
50. NO
Message Item: 51a
Item Name/Description: Date recommended/selected for promotion
(YYYYMMDD)
Instructions: Enter the date recommended or selected for promotion.
For Second Lieutenants and Warrant Officers 1, enter the date of the
DA Form 78 (Recommendation for Promotion of Officer) (AR 624–100).
For enlisted personnel, enter the date of the approved selection
list
on which the Soldier’s name appears or the date the Soldier’s CDR
recommends. If Soldier hasn’t been selected for promotion, don’t
report
this item.
Codes: No codes used.
Format Example: 51a. 19911112
Message Item: 51b
Item Name/Description: Rank to which recommended
Instructions: Enter the grade to which recommended.
Codes: Refer to item 12 for valid military grade codes.
Format Example: 51b. SSG
Message Item: 53a–c
Item Name/Description: Held higher grade; dates held from and to
Instructions: If the individual previously held a higher grade enter
the highest grade held.
Codes: Refer to Item 12 for valid grade codes.
Format Example: 53a. LTC
53b. 2003/04/24
53c. 2009/01/05
Message Item: 54
Item Name/Description: Servicemembers’ Group Life Insurance
(YYYYMMDD)
Instructions: Enter the date the Soldier’s SGLV Form 8286
(Servicemembers’ Group Life Insurance Election and Certificate) was
last
prepared or reviewed.
Codes: No codes used.
Format Example: 54. 19911231
Message Item: 55
Item Name/Description: Death GratuityRemarks
Instructions: Enter to whom the Death Gratuity should be paid and
any other information necessary.
Codes: No codes used.
Format Example: Pay the Spouse of the Soldier. DFAS determination
Message Item: 56
Item Name/Description: Investigation Required
Instructions: Enter “YES” or “NO” to indicate whether any
investigation has been initiated (for example, LOD, collateral 15–6,
accident/
safety, CID, and so forth). Enter type(s) of investigation(s) in
item 61. When investigation(s) complete, submit a SUPP to update
items 36, 37,
39, and 40, as necessary. (By law, NOK must be informed of any death
investigations initiated by DOD and provided a redacted copy of the
completed report. Therefore, it is essential to report any and all
such investigations that have been initiated and to SUPP once those
investigations have been completed)
Codes: YES, NO, PENDING
Format Example: 56. YES
56. NO
56. PENDING
Message Item: 57
Item Name/Description: Date/Time of Death (YYYYMMDD/HHMM)
Instructions: Enter the Date and Time (24 Hour) of death.
Codes: No codes used.
Format Example: 57. 19921018/1203
Message Item: 58A–C
Item Name/Description: Place of Death: City/State/Country
Instructions: Enter the Hospital/City/State/Country in which the
death occurred in the following format–Hospital/Death City/Death
State/
Death Country.
Codes: State and country codes are listed in appendix C.
Format Example: 58. FRANKLIN SQUARE/BALTIMORE/MD/US
58. //MD/US (Hospital/Death City Unknown)
58. //US (Hospital/Death City/State Unknown)
58. /BALTIMORE/MD/US (Casualty died at the scene)
58. KARLSRUHE KLINK/KARLSRUHE/XX/GE (If death occurred OCONUS the
death state must be “XX”). For the purposes of reporting,
report Alaska and Hawaii as OCONUS.
58. PACIFIC OCEAN/X112Y223 (If the death occurred over a body of
water, enter the body of water name along with an 8–digit grid
coordinate).
Message Item: 59
Item Name/Description: Cause of Death
Instructions: Enter the specific medical diagnosis and cause of
death, once confirmed using diagnostic nomenclature. In cases where
the
person was previously reported as wounded, include a notation to
that effect.
Codes: No codes used.
Format Example: 59. CARDIAC ARREST
59. GUNSHOT WOUND TO THE HEAD. INVESTIGATION PENDING.
Message Item: 60
Item Name/Description: Body recovered
Instructions: Select “Yes” or “No”
Codes: NA
Format Example: NA
Message Item: 61
Item Name/Description: Remarks. Will be mapped to the Journal in
DCIPS
Instructions: Use this item for reporting data not recorded
elsewhere, include for example—
Name of person who prepared the casualty report.
Name of person who prepared DA Form 1156.
Name of officer who authenticated DA Form 1156.
Any information needed to clarify the preceding items, explain
corrections or additions.
Invitational travel order requests.
Names of other persons involved in the same incident.
Whether remains are pending individual identification, and so on.
For family members, indicate if sponsor desires notification.
If the report is on the death of a general officer in active
service, a retired 3– or 4–star general, or a Soldier who holds or
has held the position
of Sergeant Major of the Army, include date, time, and location of
funeral; date, time, and location of interment; a statement that
surviving
NOK information on the DD Form 93 is correct; the PNOK’s desires
regarding expressions of sympathy, contributions, or memorials; and
a
statement that the PNOK does or does not consent to release of
preceding information in an HQDA Army–wide message, announcing the
death of the concerned person.
If non–combat death and medical authorities cannot determine that
death resulted from natural causes, state name, address, and
telephone
numbers of CID activity that will investigate the death.
In cases involving Soldiers of the USAR/ARNG who die while on active
duty status or while participating in authorized training, the
report will
also contain the following additional information: type of training
being performed, the training dates, sex, branch of service, date
and place of
last entry on active duty.
Describe any and all investigations initiated into the circumstances
of death and indicate name and contact information of IO.
Codes: NA
Format Example: Report prepared by SGT Smith. Next of kin does not
want information released by HQDA Army–wide message.
Table 4–5
Items to be included on a casualty report
INIT REPORT STACH REPORT
Report Item Military Civilian Family Member Non RMC
to
Hosp
Dead MIS WND Dead MIS WND Dead Dead MIS WND
War Conflict X X X X X X X
Ops Incident X X X X X X X
Event X X X X X X X
Minimum Required fields to send an Initial report
01Field Report Type X X X X X X X X X X X X X X
02 Casualty Type X X X X X X X X X X X X X X
03a Casualty Status X X X X X X X X X X X X X X
03b Casualty Category X X X X X X X X X X X X X X
04 Field Report Number X X X X X X X X X X X X X X
06 Multiple Casualty Code (if applicable) X X X X X X X X X X
07a Personnel Type X X X X X X X X X X X X X X
07b Personnel Affiliation X X X X X X X X
07c Personnel Category X X X X X X X X
08 SSN X X X X X X X X X X X X X X
09a Last Name X X X X X X X X X X X X X X
09b First Name X X X X X X X X X X X X X X
09c Middle Name X X X X X X X X X X X X X X
09d Suffix X X X X X X X X X X X X X X
12a Military Rank X X X X X X
12b Military Grade X X X X X X
13 Service X X X X X X X X X X
14a Military Unit of Assignment X X X
14b Military UIC X X X
36 Date/Time of Incident X X X X X X X X X X X X X X
39 Circumstances X X X X X X X X X X X X X X
40 Inflicting Force10 (Hostile Onlu) X X X X X X X X X
61 Remarks (used for any report)
Items to be SUPPd if not included on the Initial Report
10a Race X X X X X X X X X X X X X X
10b Ethnicity X X X X X X X X X X X X X X
10c Sex X X X X X X X X X X X X X X
10d Religious Preference X X
11a Birth Date X X X X X X X X
11b Birth City X X X X X X X X
11c Birth State X X X X X X X X
11d Birth Country X X X X X X X X X
11e Citizenship X X X X X X X X X
14c In Support of Other Service X
15a DMOS/AFSC X X X X X X X
15b PMOS X X X X X X X
21a Retirement/Sep Date X X
21b TDRL/PDRL X X X X X X X X X
21c TDRL/PDRL Percent X X X X X X X X X
21d TDRL/PDRL Date X X X X X X X X x
24a Died in/out of Medical Treatment Facility
X X X X X X
24b Continuously Hospitalized Y/N X X X X X X X
25a HOR City X X X X X X
25b HOR State X X X X X X
25c HOR Country X X X X X X
26a Civilian Type X X X
26b Civilian Pay Table X X X
26c Civilian Pay Grade X X X
26d Civilian Contract Agency X X X
26e Civilian Organization X X X
30a DD Form 93 Date X X X X X
30b DD Form 93 Review Date X X X X X
31a Vehicle Group X X X X X X
31b Vehicle Type X X X X X X X
31c Armor Level X X X X X X X
31d Vehicle Owner X X X X X X X
31e Position in Vehicle X X X X X X X
34a Training Type (ANG/USAR) X X X X X X
34b Training Start Date (ANG/USAR) X X X X X X
34c Training End Date (ANG/USAR) X X X X X X
35a Duty Status X X X X X X X
35b Start Date X X X
35c End Date X X X
37a Incident City X X X X X X X X X X X X X X
37b Incident State X X X X X X X X X X X X X X
37c Incident Country X X X X X X X X X X X X X X
38a Grid (required with no city)
38b LAT/LONG (required with no city)
38c Location (further detail of location)
41 Diagnosis X X
46a PEBD X X X X X
46b BASD/ADBD X X X X X
50 TRNG/Duty Related X X X X X
51a Posthumous Recommend Date X X X
51b Posthumous Rank Recommended X X X
53a Higher Rank Held X X X
53b Higher Rank Held from Date X X X
53c Higher Rank Held to Date X X X
54 SGLI Date X X X
55 Death Gratuity Remarks X X X
56 Investigation Required X X X X X X
57 Date/Time of Death X X X X X X
58a Place of Death City X X X X X X
58b Place of Death State X X X X X X
58c Place of Death Country X X X x X x
59 Cause of Death X X
60 Body Recovered X X X X
01b Closed Date (all reports at any reporting
level)
NEW Body Armor Tab X X X
NOK Tab (Sponsor of Dependents) X X X X X X X X X X
CAO Tab X X X X
Prognosis and Progress Tab X X
Awards Tab X X X X
Legend for Table 4-5:
MIS—Missing, WND—Wounded, VIS, SI, NSI, RMC—Returned to Military
Control, NON—Not VSI or SI, RET—Retired.
Chapter 5
Casualty Notification
Section I
Actions Required for Notification of Deceased, Duty
Status–Whereabouts Unknown and Missing
Casualties
5–1. Line of succession to establish next of kin
The person most closely related to the casualty is considered the
PNOK for casualty notification and assistance
purposes. This is normally the spouse of married persons or parents
of unmarried individuals who have no children.
The parent or legal guardian will exercise the rights of their minor
children. Use the following order of precedence to
identify the PNOK—
a. Spouse, even if a minor.
b. Natural, adopted, and illegitimate children (if acknowledged by
the member or paternity/maternity has been
judicially decreed). Children are considered PNOK along with spouse,
if applicable.
c. Eldest parent, unless legal exclusive (sole) custody was granted
to a person by a court decree or statutory
provision.
d. Person standing in loco parentis at least 1 year.
e. Persons granted legal custody of the member by a court decree or
statutory provision.
f. Brothers and sisters, to include half–blood and those acquired
through adoption.
g. Grandparents.
h. Other relatives in order of relationship to the individual
according to the laws of the deceased’s state of domicile.
(1) If no other persons are available, the Secretary of the Military
Department may be deemed to act on the behalf
of the individual.
(2) The SNOK is any NOK other than the PNOK. The line of succession
used to determine SNOK is the same line
of succession in a through h, above. An example of SNOK would be the
parents of a deceased Soldier who has a
surviving spouse or the younger parent of a deceased Soldier without
a surviving spouse or child.
(3) The adult next of kin (ANOK) is normally the adult who is
highest in the line of succession listed in a, above,
provided there is no adult PNOK or SNOK. Normally, to be considered
an ANOK, a person must have reached the age
of 18. An ANOK would be designated if there were surviving minor
children, but no surviving spouse or parent.
5–2. Rules for making notification to the next of kin of a casualty
a. Make notification to the NOK within 4 hours of receipt of the
INIT casualty report by the CAC. Communicate
any delay in notification to the CMAOC promptly, with an explanation
for the delay by the CAC responsible for
notification.
b. A Uniformed Services representative in Class A uniform will make
personal notification to the PNOK, SNOK,
and ANOK (if applicable) in ALL death, DUSTWUN, and missing cases.
Making notification is a matter of highest
priority, taking precedence over all other responsibilities.
c. If at the time of notification, it is known that the NOK is not
fluent in the English language, obtain a qualified
linguist to accompany the CNO team, if available. Instruct the
linguist to interpret only what is spoken between the
CNO and the NOK.
d. Make the visit as inconspicuous as possible without calling undue
attention to the unusual presence of the
military.
e. When notifying, be as natural as possible in speech, manner, and
method of delivery.
f. Be alert for any adverse reaction to the news. If there seems to
be no other adult member of the family at home
and the news produces a shock, it may be helpful for someone to be
with the NOK. If so, ask, “Is there anything I can
do to assist you?” In case of severe reaction say, “May I call
someone or ask a neighbor to step in?” The CNO should
have on hand the name of the local hospital and the telephone
numbers for the local ambulance service and fire
department rescue squad.
g. Use good judgment by not passing gory or embarrassing details
about the casualty incident.
h. Inform the PNOK that a CAO will contact them as soon as possible
to provide assistance. However, do not
specify the date or time of that contact.
i. In death cases, unless otherwise instructed, take the following
action—
(1) If remains have been recovered, inform the PADD that the CAO
will present them with information concerning
the status of remains, information concerning identification and
autopsy of remains, and burial entitlements, and will
assist the PADD (use the PADD’s given name) in staying apprised on
the status of remains and in making burial
arrangements.
(2) If a notification is based on “believed to be” identification
and the NOK has asked whether or not remains were
recovered, tell the NOK that the CAO may have additional information
and will discuss how memorial services are
conducted when he or she visits.
(3) Advise the NOK (if asked) that the CAO will have or may obtain
information on the return of remains from an
overseas area to the final destination.
j. If the NOK is not at home, get help from neighbors, friends,
clergy, postmaster, or the police, if necessary. Take
care not to disclose the full purpose of your mission except to the
NOK. If the NOK’s absence is temporary, you may
await their return. If the NOK is out of town and not expected to
return shortly, contact the CAC for further guidance.
k. Inform the PNOK that military personnel will personally notify
the SNOK.
l. Inform the SNOK that military personnel have already informed the
PNOK. (Ensure the PNOK is notified first
unless the CAC directs otherwise.)
m. Provide the CAC the completed notification checklist immediately
upon return.
n. After making notification, locate the nearest telephone away from
the NOK premises and call the CAC to confirm
that the notification has been made. Do this immediately after
leaving the premises where notification was made and
provide as much detail about the notification and family situation
as possible so the CAC can update the CAO.
5–3. Casualty notification procedures (peacetime)
When a deceased, DUSTWUN, or missing casualty occurs, take the
following actions—
a. The CAC in whose area the casualty occurred is the reporting CAC.
The reporting CAC’s first action upon
learning of the casualty is to phone in a “heads up” to the AHRC
CMAOC.
b. Upon receiving the heads up from the reporting CAC, CMAOC will
verify personal data and contact the HSCAC.
c. The HSCAC will obtain the Soldier’s DD Form 93 and SGLV 8286
certificate for use by the CMAOC to
determine PNOK, SNOK, PADD, and other individuals that may require
notification.
d. The CMAOC will identify the location of all people requiring
notification and the corresponding supporting CAC
in whose area of responsibility they reside.
e. The supporting CAC will identify a suitable trained CNO and make
every attempt at obtaining a military chaplain
to assist in the notification. If a chaplain cannot be located
without unduly delaying notification, the CAC will identify
a mature Soldier to accompany and assist the CNO.
f. Make no notifications until the CMAOC receives a hard copy
casualty report unless otherwise directed by
CMAOC in instances where there is danger of other sources revealing
the casualty.
g. Upon receipt of the INIT casualty report, the supporting CAC
responsible for notifying the PNOK will direct the
CNO to make notification to the PNOK.
h. Upon successful notification of the PNOK, the CMAOC will
authorize notification of the SNOKs and other
designated beneficiaries residing in the other supporting CAC’s area
of responsibility.
i. Upon completion of notification, the supporting CACs will notify
the CMAOC. Once all supporting CACs have
completed the notification of all NOK, CMAOC will send the
“notification complete” e–mail to all CACs involved in
the notification mission.
5–4. Casualty notification procedures (contingency operations)
a. When a deceased, missing, or DUSTWUN casualty occurs, those
individuals most knowledgeable about the
casualty incident will complete DA Form 1156.
b. Casualty Feeder Cards are reported through unit personnel
channels to BN and BDE Adjutants.
c. The BDE Adjutant is responsible for the preparation and accuracy
of casualty reports.
d. Casualty reports will flow up through personnel channels to the
contingency CAC.
e. The contingency CAC, as the reporting CAC, submits the casualty
report to CMAOC.
f. See paragraph 5–3 for follow–on procedures.
5–5. Selection of the casualty notification officer/casualty
notification team
The CNO represents the SA. The notification officer will be
courteous, helpful and compassionate toward the NOK
and will reflect the Army’s concern for its personnel and their
families while performing this sensitive mission.
Casualty notification may create any number of possible emotional
responses.
a. With few exceptions, use trained active duty officers in the
grade of captain and higher, warrant officers in the
grade of chief warrant officer two and higher, and senior
noncommissioned officers (NCOs) in the grade of sergeant
first class through command sergeant major to personally notify NOK.
This group includes Army personnel assigned to
DOD or Joint agencies and activities, USAR advisors, ARNG advisors,
and ROTC instructors. The CMAOC will
approve exceptions to this policy.
b. The grade of the CNO will, whenever possible, be equal to or
higher than the grade of the casualty. If known that
the PNOK is also a Soldier or retiree from any branch of Service,
the grade of the CNO will be equal to or higher than
the grade of the PNOK.
c. A casualty notification team is composed of the CNO and chaplain
(or other clergy). When chaplain is not
available or locating a chaplain may unduly delay notification, the
second member of the team may be a staff sergeant
or above. The purpose of the second soldier will be to support the
CNO.
d. Do not use the personnel listed below as CNOs—
(1) Persons assigned to the U.S. Army Recruiting Command. Persons
assigned to the Retention and Transition Force
(Army Reserve/AGR, PMOS 79V).
(2) Persons assigned to the U.S. Army Military Entrance Processing
Command.
(3) Students at military or civilian schools.
(4) Personnel whose duties do not require them to wear a uniform.
(example: CID undercover personnel).
(5) Inspectors General.
(6) Chaplains (precluded by AR 165–1). However, chaplains should
accompany the CNO as the second member of
the CNO team to provide solace to the bereaved NOK whenever
possible.
e. Members of the Army Medical Corps, except when they and the NOK
are both present at the place of death.
5–6. Hours of notification
Make notification with urgency and with utmost sensitivity. Except
when the NOK is physically present at the place of
death, make personal notification from 6 a.m. to 10 p.m. local time.
Director, CMAOC must approve exceptions to this
time period. The CACs will maintain the capability to report and
coordinate notification duties on a 24–hour–a–day,
7–day–a–week basis. Report casualties that occur during
non–notification hours; and brief and dispatch CNOs so that
they can notify NOK at 6 a.m. This means dispatching the CNO well
before 6 a.m. The intent is to notify the NOK
while at home, not while on the job.
5–7. Manner of notification
a. Procedures. A Uniformed Services representative will promptly
notify the NOK in an appropriate and dignified
manner. Make personal notification to the PNOK of separated and
retired personnel when these personnel become a
casualty overseas and the PNOK is located in CONUS or vice versa, if
requested.
(1) Always notify the PNOK first unless all efforts to contact him
or her have been unsuccessful. In cases where the
PNOK are minors, notify the SNOK before the minor PNOKs.
(2) The same CNO will personally notify the SNOK who resides near
the PNOK.
b. Deviations from prescribed procedures. It is important to spare
the NOK the shock of learning unofficially of the
casualty through public information sources. Exceptions may include
lifting the restriction on hours for notifications or
using the telephone for notification. If using telephonic
notification, a uniformed Army representative will offer official
condolences or expressions of concern at the earliest opportunity.
Director, CMAOC must approve deviations to
uniformed personal notification. Therefore with the Director,
CMAOC’s concurrence, apply the following notification
deviations—
(1) When the news media may release specific casualty information
before the notifying officer can personally
notify the NOK (due to time and distance).
(2) When there is a strong likelihood that the NOK may learn of the
casualty through unofficial sources.
(3) When a casualty dies in a military hospital, the hospital CDR
will follow the notification procedures prescribed
for notifying the NOK, if they are present at the time of death.
c. Adverse medical reaction caused by notification. Should an NOK
suffer an adverse medical reaction that appears
to be directly attributable to a casualty notification, after
contacting appropriate emergency personnel, immediately
notify the CAC.
d. Action when the NOK cannot be determined or located. If there is
no record of a person to be notified and the
NOK cannot be determined locally, immediately relay any information
that may help in finding the NOK to the
supporting CAC.
5–8. Notification information
The CAC will furnish the CNO with a copy of the casualty
notification checklist and a script tailored to the specific
casualty incident, using items 31 through 44 of the casualty report.
The CNO will relay the information to the family
member or beneficiary being notified and will exercise judgment to
preclude passing gory or embarrassing details. The
CNO will internalize the script provided by the CAC before
proceeding to make notification and will relay the
information orally and in person in a calm and sensitive manner to
the person being notified.
5–9. Notification scripts
The CACs will provide the casualty notification team with
individualized scripts tailored to the specific incident, based
on items 31–44 of the casualty report, and to the family members
being notified, using the following templates—
a. Death cases. “The Secretary of the Army has asked me to express
his deep regret that your (relationship; son,
John or husband, Edward; and so forth) (died/was killed in action)
in (country/state) on (date). (State the circumstances.)
The Secretary extends his deepest sympathy to you and your family in
your tragic loss.”
b. Suspected friendly fire death cases. “The Secretary of the Army
has asked me to express his deep regret that your
(relationship) (died/was killed in action) in (country) on (date).
(State the circumstances). His/her death is a result of
suspected friendly fire. A formal investigation is being conducted.
You will be further advised as additional information
is received. The Secretary extends his deepest sympathy to you and
your family in your tragic loss.”
c. Suspected friendly fire death cases–suspected after initial
notification of death. “The Secretary of the Army has
asked me to express his deep regret that information has come to
light that indicates your (relationship) may have died
as a result of suspected friendly fire. A formal investigation is
being conducted. You will be further advised as
additional information is received. The Secretary extends his
sincerest condolences to you and your family in your
tragic loss.”
d. Casualties not involving death. “The Secretary of the Army has
asked me to inform you that your (relationship;
son, John or daughter, Janet; and so forth) has been reported duty
status—whereabouts unknown in (country/state)
since (date). (State the circumstances.) When we receive more
information, you will be promptly notified. The
Secretary extends his deepest sympathy to you and your family during
this trying period.”
e. Death, identification not complete. “The Secretary of the Army
has asked me to express his deep regret that your
(relationship of deceased to NOK—son/daughter/husband/wife) is
believed to (have died) or (been killed in action) on
(date of death). Preliminary investigations revealed that (state
circumstances surrounding the death). (Whenever the
Soldier’s name or relationship is mentioned it must be preceded by
“BELIEVED TO BE.”) The investigation
surrounding this incident is ongoing. You will be further advised as
additional information is received. The Secretary
extends his deepest sympathy to you and your family during this
trying period.”
5–10. Don’ts of personal notification
a. Do not notify PNOK by telephone unless the Director, CMAOC
authorizes or unique circumstances dictate
spontaneous telephonic release (for example, a Soldier is VSI, just
died, and family calls for status update).
b. Do not call for an appointment prior to making the initial
personal notification.
c. Do not hold your notes or a prepared speech in hand when
approaching the residence of the PNOK.
d. Do not disclose your message except to the NOK concerned.
e. Do not leave word or notes with neighbors or other persons to
have the NOK call you.
f. Do not speak hurriedly, or continuously refer to notes when
talking to the NOK.
g. Do not use code words or acronyms that may have been used in the
casualty report.
h. Do not touch the NOK in a manner that may be misunderstood. If
the NOK faints or has an extreme emotional
response, assist the NOK as required and request appropriate
assistance.
i. Do not discuss entitlements for death cases at this time. If
asked, advise the NOK that a CAO will be assigned to
discuss such matters.
j. Do not discuss disposition of remains or personal effects at this
time.
k. Do not inform the SNOK that they will receive a visit from the
CAO. Do tell parents who are SNOK that the
casualty notification team will remain available as needed to render
assistance and to keep them updated on the
situation.
l. Do not commit your organization or CDR, AHRC (AHRC–PEZ) to a
given time to carry out an action or obtain
particular information. Promptly forward all requests for
information or other assistance to the proper agency or
through the casualty reporting chain of command.
m. The CNO team members should not have alcohol on their breath or
be inebriated.
Section II
Actions Required for Notification on Injured or Ill Casualties
5–11. Rules for notification
a. Accomplish casualty notification to the NOK of an individual who
has been reported as a casualty in a timely,
professional, dignified and understanding manner.
b. Telephonically notify the Soldier’s NOK in the event of illness
or injury.
c. Accomplish notification within 2 hours of receipt of INIT
casualty report. When 2 hours has lapsed with no
indication that the PNOK has been notified, the CAC or CDR will
explain the reason for the delay and describe those
actions that have been initiated to preclude further delay.
d. Make notification with urgency between 6 a.m. to 10 p.m. local
time in the area of the PNOK. No notification is
required if the PNOK is physically present at the time of incident
or accompanies the casualty to a medical facility.
The CMAOC must approve exceptions to this time period.
e. Notify CMAOC immediately if—
(1) The PNOK cannot be identified or located.
(2) The DD Form 93 is unavailable or illegible.
f. If notification apparently causes an adverse medical reaction—
(1) Immediately contact the CAC and the CAC will contact the CMAOC.
(2) Provide the physician’s name and contact information and
condition of the PNOK.
5–12. Responsibility for notification
a. Peacetime.
(1) Primary responsibility for notification rests with the officials
listed below—
(a) In CONUS (includes Alaska and Hawaii), it rests with the CDR of
the MTF in which the casualty is located, or
with the MTF CDR having administrative responsibility for the
non–military medical facility in which the casualty is
located.
(b) In overseas CMDs, it rests with the CDR of the major overseas
CMD within whose area of responsibility the
casualty is located.
(c) In other areas, it rests with the senior Army representative.
(2) When the responsible hospital CDR cannot notify the PNOK, relay
the casualty information to the CAC. The
CAC will send a casualty report to Director, CMAOC. The CMAOC will
then assume responsibility to notify the
PNOK when the casualty occurs in—
(a) CONUS and the NOK to be notified resides outside CONUS or vice
versa.
(b) An overseas CMD and the PNOK to be notified resides in a
different overseas CMD.
b. During hostilities.
(1) Primary responsibility rests with CMAOC.
(a) The CMAOC will contact the HSCAC to contact the rear detachment
of the casualty.
(b) Rear detachment CMDs will be offered the opportunity to complete
notification.
(2) Notification will be completed by CMAOC if—
(a) Rear detachment does not complete in reasonable time, normally 2
hours and unable to explain delay.
(b) Rear detachment elects to have CMAOC make notification.
(3) Responsible CAC will establish communication with the rear
detachment to assist with notification and inform
CMAOC immediately of completion or delay.
5–13. Identifying the primary next of kin
a. The HSCAC with access to personnel records will transmit DD Form
93 and SGLV 8286 to CMAOC.
b. Verify persons listed on the DD Form 93, and officially notify
them when a person becomes a casualty.
5–14. Notification desires of the casualty victim
a. A Soldier listed as non–hostile, NSI, and returned to duty may
elect, at the time of treatment, to have their PNOK
notified.
b. A person may list on the DD Form 93 not to notify PNOK in the
event of injury or illness, or that the individual
identified as the PNOK not be notified due to ill health. The CMAOC
will make the final determination for notification
for casualties in status VSI, SI, or non–responsive Soldiers,
regardless of their election stated on the DD Form 93.
c. The attending physician or CMAOC will notify PNOK of Soldiers
listed in line 39 as under psychiatric care for
attempted suicide. The unit will not make this notification.
5–15. Casualty status requiring notification
Notify the PNOK of the following categories of wounded, injured, or
ill personnel—
a. Very seriously injured.
b. Seriously injured or ill.
c. Not seriously injured or ill as a result of hostile action.
d. Not seriously injured or ill as a result of non–hostile actions
and hospitalized or subject to special interest (in
accordance with DODI 1300.18, para 6.1.1.3).
5–16. Notification information
a. Notify PNOK of the information contained in the INIT report,
precluding any gory or embarrassing details. Be
careful to fully disclose all facts to lessen the concern and
anxiety of the PNOK.
b. Casualty items to disclose—
(1) 31. Vehicle information (if applicable to the incident).
(2) 36. Date and time of incident.
(3) 37. Place of incident.
(4) 39. Circumstances.
(5) 41. Diagnosis.
(6) PROG screen–prognosis and place hospitalized or treated.
c. Provide SUPP and PROG information to the PNOK as soon as it is
available.
(1) Seriously wounded, injured, or ill VSI at a minimum of every 24
hours.
(2) Not seriously injured as a minimum of every 5 days or until
released from the medical facility.
d. Confirmation of notification.
(1) The CAC will prepare a SUPP using DCIPS–FWD transmitted DCIPS.
(2) Manual entry by CMAOC into NOK screen.
(3) Confirmation will contain—
(a) Date and time of notification.
(b) Who made the notification.
(c) Forty–five days address and phone number for PNOK.
5–17. Methods of notification
a. When a person is in an MTF and classified as VSI, it is always
desirable for the attending physician to speak
directly with the PNOK. In CONUS, the MTF CDR is responsible for the
notification to the PNOK of an injury or
illness. For an OCONUS MTF, if PNOK is in CONUS, either the
attending physician or CMAOC will notify. After
CMAOC notification, CMAOC will facilitate follow–up communication
between the PNOK and the attending physician.
It is imperative that notification be made expeditiously to PNOK and
contact information be provided in order to
aid connection with attending physician.
b. If a newsworthy person or other special interest case dictates
haste in notification, use the quickest means
possible that the PNOK does not learn of the incident through other
than official channels.
c. The attending physician or CMAOC will notify PNOK of persons
under psychiatric care or attempted suicide.
Notification will not be made at unit level.
Chapter 6
Casualty Assistance Program
Section I
General
6–1. Objectives of the program
The objectives of the casualty assistance program are to—
a. Assist the PADD with coordinating funeral honors support, remains
information, and filing of interment claims.
b. Assist the PADD and NOK receiving benefits or entitlements during
the period immediately following a casualty.
c. Assist in settling claims and payment of survivor benefits to the
NOK.
d. Assist the PNOK in other personal affairs.
e. Assist personnel eligible to receive effects (PERE) with shipping
status and delivery of the personnel effects (PE).
f. Assist in keeping NOK informed on status of any ongoing
investigations and assist with obtaining copies of final
investigation reports.
6–2. Persons entitled to a casualty assistance officer
a. The PERE and NOK receiving benefits or entitlements of the
persons described below are entitled to a CAO.
(1) All Army members on active duty. The term “active duty” includes
Reserve members in an AGR status and
Reserve and ARNG Soldiers mobilized under 10 USC.
(2) The USAR and ARNG Soldiers who die while en route or while
participating in any of the following authorized
training activities—
(a) Annual training.
(b) Active duty for training.
(c) Scheduled inactive duty training.
(d) Full time National Guard duty.
(e) Temporary tour of active duty.
(f) Initial active duty training.
(g) Active duty for special work.
(h) Special active duty for training.
(i) Soldiers who die while en route to or from or at a place for
final acceptance for entry on active duty with the
Army; includes personnel in DEP attending Recruiting Command
sanctioned activities.
(j) Cadets and students enrolled in ROTC performing authorized
training or travel (5 USC 8140 or 36 USC 2110).
(k) USMA cadets.
(3) Soldiers in an AWOL status.
(4) Retired general officers of the Army.
(5) Retired Soldiers who held the office of Sergeant Major of the
Army.
(6) Retired Soldiers collecting retired pay as required in paragraph
6–6.
(7) Department of the Army civilian personnel who become a casualty
while assigned, deployed, or TDY outside
the 50 states and the District of Columbia. Department of the Army
civilian personnel who become a casualty while
TDY inside CONUS.
(8) Anyone as directed by Director, CMAOC
(9) Medal of Honor recipients, if requested.
b. While the Casualty Assistance Program provides assistance to the
PNOK, a CAO may also provide advice and
guidance to other NOK, if warranted by the situation. Some of the
most common situations where additional assistance
will be furnished are—
(1) The parents or children of a deceased or missing individual, who
are not the PNOK.
(2) Separated or discharged persons who die within 120 days of
discharge or separation. In this case, provide
assistance to verify the death and to provide the CAC with the
information needed to submit a casualty report and to
assist the NOK in applying for any authorized benefits such as SGLV.
c. When 2 or more persons at different addresses should be provided
assistance, more than 1 CAO may be necessary
to provide assistance. Careful coordination in these cases is
extremely important.
d. When parents die, are incapacitated or unavailable, and the their
minor children are being returned to CONUS, a
responsible person will be designated by the Soldier’s CDR to
accompany the children to their final destination (see
JFTR, Vol 1).
e. Provide assistance to the NOK of those Soldiers who die while in
a suspected of desertion status. However, if the
CDR, U.S. Army Deserter Point (USADIP) determines that the Soldier
was indeed a deserter, withdraw casualty
assistance. When the CDR, USADIP makes an AWOL or a desertion
determination and submits it to CMAOC
(AHRC–PEZ), relay the determination to the appropriate CAC in the
area nearest the NOK. The CAO or CAC will
notify the NOK.
6–3. Selection of casualty assistance officers
a. The CAC having responsibility for the geographical area in which
the PNOK or PADD resides will appoint a
CAO from trained and certified active duty personnel. The CAOs will
be knowledgeable, competent, dependable,
sympathetic, and, if possible, able to communicate in the same
language as the PNOK or PADD. Director, CMAOC
may approve exceptions to qualifications, but CAOs should
approximate the following qualifications:
(1) Mature Soldiers with 6 or more years of service.
(2) Officers in the grade of captain or higher, chief warrant
officers in the grade of chief warrant officer two or
higher, and NCOs in the grade of sergeant first class or higher.
(3) The grade of the CAO will, whenever possible, be equal to or
higher that the grade of the casualty and equal to
or higher than the grade of the PNOK when applicable.
(4) Of similar military or professional background as the deceased,
especially when death is mission- or training-related.
(5) Possess a neat, military appearance and bearing.
(6) Commanders will release Soldiers appointed as CAOs from
conflicting duties and/or requirements so that they
can give the NOK all possible and meaningful assistance. The CAO
duties will take precedence over peacetime
military duties, to include TDY, duty roster and detail assignments,
ordinary leaves and passes, and field exercise
requirements.
b. Do not assign as a CAO—
(1) A relative.
(2) A close personal friend.
(3) Anyone scheduled for deployment, reassignment, retirement, or
release from active duty within the next 6
months.
c. Do not use civilian personnel and retirees as CAOS for Army
personnel without prior coordination with the
Director, CMAOC.
d. The CDR of the installation nearest the residence of the NOK will
assign DOD civilian casualty assistance
personnel to provide casualty assistance to the PNOK of DOD civilian
casualties. Where possible, they will abide by
the same guidelines as for military casualty assistance.
e. Contracting agencies have the responsibility to provide their own
casualty assistance personnel to provide casualty
assistance to the PNOK of their contract employees.
f. The CACs may use Soldiers used in the casualty notification as
CAOs, except those specifically listed in
paragraph 5–5d(1) through 5–5d(6). However, do not assign an
individual who was the CNO to a family as the CAO to
assist the same family where they made a notification. Exception is
use of CNOs for parents who are SNOK. The
CNOs who notify parents who are SNOK, will stay on to provide
continued assistance and information updates through
the funeral and any investigation process.
g. Upon death of an active or retired 4–star general officer,
appoint an active duty general officer as the CAO.
Director, CMAOC may grant exceptions to this policy only when it is
clearly not feasible to appoint an active duty
general officer.
h. The CAOs will assist NOK as this regulation and the situation
requires.
6–4. Continuity of assistance
When a CAO must be replaced because of reassignment, separation,
extended absence, or by request of the NOK—
a. Provide explanation for the change of CAO request to CMAOC for
decision.
b. Ensure that the NOK is prepared for the change.
c. Ensure that the new officer has time to become thoroughly
familiar with the case and is ready to continue
assistance without interruption. A 60–day lead time is desirable,
when possible.
d. Ensure the CAO accompanies the new officer on initial contact
with the NOK—
(1) Review CAO checklist thoroughly.
(2) Confirm status of benefits requests.
(3) Review contact list.
(4) Address any questions with the family.
6–5. Casualty assistance officer packets
To ensure consistency and appropriate standards within its
geographical area of responsibility, each CAC will develop
casualty assistance officer packets, and keep them up to date. These
packets will include—
a. The HQDA Casualty Assistance Officer Guide.
b. The location and telephone number of the nearest Department of
Veterans’ Affairs CAO and Social Security
Administration (SSA) offices and the centralized expedited claims
offices of DVA and SSA.
c. Telephone numbers and addresses (e–mail) of officials who can
coordinate and provide information on all aspects
of the Casualty Assistance Program.
d. Appendix A and all forms listed therein, as appropriate, and make
readily available to the CAO.
e. A list of organizations that can provide services, and the
locations of the nearest Army Emergency Relief (AER)
and American Red Cross.
f. The DFAS CAO Guide.
g. List of all Uniform Resource Locators (URL) relating to Army
casualty assistance forms, procedures, guides, and
support.
h. Guide For Surviving Family Members.
6–6. Assignment and transfer of person receiving casualty assistance
When the NOK relocates before casualty assistance actions are
completed, reassign assistance as stated below. The
losing CAC responsible for casualty assistance, whether CONUS and
overseas, will promptly notify CMAOC concerning
such movement.
a. Actions to take when the NOK moves from a CAC’s area of
responsibility are—
(1) The losing CAC will telephone the CMAOC before the move and
follow–up with an e–mail message and copy
the gaining CAC. Provide the specifics of the case and what
assistance the losing CAC has already rendered. CAOs
from the losing and gaining CACs will communicate directly with one
another to affect a formal handoff. The losing
CAC will send a copy of the complete case to the gaining CAC. It
will include the CAO’s AAR, all casualty reports,
and copies of pertinent personnel records to facilitate any pending
claims or actions.
(2) E–mail will include whatever information is necessary to provide
a smooth transition in continuing casualty
assistance to the NOK. Also, the e–mail will include the NOK’s time
of departure, estimated time of arrival, mode of
travel, and address at destination.
(3) When the NOK will need assistance at intermediate points en
route to the final destination, the losing CAC will
send an e–mail to all persons concerned, stating the NOK’s itinerary
and the assistance needed.
b. Ensure that the NOK is prepared for the change and that the new
CAO has time to become thoroughly familiar
with the case and is ready to continue assistance without
interruption.
Section II
Assistance to the next of kin of deceased individuals
6–7. Role of the casualty assistance officer
a. The CAO will assist and counsel the PNOK on all matters
pertaining to the deceased. The CAO as a minimum
will—
(1) Communicate directly with the person making the personal
notification to help ensure the first and subsequent
contacts with the NOK are productive.
(2) Call the NOK within 4 hours (but not between 10 p.m. and 6 a.m.)
following initial notification to schedule an
appointment to visit the PNOK. The NOK will expect the telephone
call, so any delay will cause them needless
anxiety. Timing of the first visit should be based on the desires of
the PNOK. Comply with any request to wait to have
the first visit.
(3) Obtain a copy of a divorce decree, if applicable.
(4) Obtain a valid 45–day residence address and mailing address, if
different from the residence address. Also,
obtain additional information on dependents (children), not
previously reported.
(5) Determine the immediate needs or problems facing the NOK and
render prompt, courteous, and sympathetic
assistance.
(6) Direct all inquiries on non–recovered remains or validity of
identification of remains to CMAOC.
(7) When the PNOK is a surviving spouse, or the designated natural
parents when there is no spouse or children,
advise the PNOK of the status of the death gratuity payment. Assist
in the payment of that gratuity.
(8) Initiate a CAO log.
(9) Arrange for emergency financial assistance with the AER and
American Red Cross, if needed.
(10) Assist in arranging for military honors for the funeral, if
desired by the PADD.
(11) When the decedent was married, also pass pertinent information
regarding the return of the remains, the funeral
arrangements, and similar information to the surviving parents and
to the decedent’s children by a former marriage (or
their guardian).
(12) Advise the NOK of monetary benefits and entitlements for which
they are eligible. Use local facilities, such as
the Legal Assistance Office and Government copying equipment, in
developing or supporting claims for benefits.
When possible, use the DVA and SSA expedited benefits processing
call centers or accompany the NOK to the
Veterans Benefits Office and the SSA to discuss survivor benefits
and to assist in completing applications for benefits.
(13) Advise the NOK that DFAS will mail claim forms for unpaid pay
and allowances, with instructions for
completion, to the designated beneficiaries.
(14) Inform NOK who are family members about the period of
entitlement for transporting and shipping household
goods and about procedures for requesting extension of entitlements
(AR 55–46).
(15) Immediately notify CMAOC and the CAC of any move the NOK makes
or contemplates. Include both the old
and the new addresses and the effective date of the move in the
notification, and record this information on the CAO
AAR.
(16) Immediately inform CMAOC if the NOK requests a letter of
sympathy from the deceased Soldier’s unit CDR,
in cases when another official would normally prepare the letter.
(17) When a death occurs in a combat zone make the NOK aware of
section 2201of the Internal Revenue Services
(IRS) code. This code grants forgiveness of all income tax for the
year of death and any prior taxable year ending on or
after the first day the member served in the combat zone. The CMAOC
will certify the DD Form 1300 and forward it
to the IRS.
(18) Coordinate closely with the Army Benefits Center (ABC) for all
civilian Government employees’ deaths
(19) Inform family members of, and if they desire, assist them in
obtaining a copy of any fatality or investigative
reports pertaining to the death of the Soldier in accordance with
appendix D. Consult with CMAOC case manager to
confirm which investigation reports apply to the case at hand prior
to advising NOK of the existence of specific kinds
of investigation reports.
(20) When applicable, coordinate with CMAOC for the delivery of
findings of the accident investigation of fatal
accident collateral investigation report to the NOK.
b. If needed and available, use Government vehicles to assist the
NOK. You may operate beyond the normal
permissible operating distance of the installation, activity or unit
providing assistance. Use privately owned vehicles
when that will avoid undue delay and is more advantageous to the
Government.
6–8. Assistance to the next of kin of retired Soldiers
a. In honor of their retired service, CACs are encouraged to provide
assistance to the NOK of a retiree who dies. In
cases where notification of the death of a retiree is not very
timely, it may not be necessary to provide assistance in
person. When contacted concerning a deceased retiree, the CAC will
contact the NOK to determine the extent of
assistance needed. Whenever feasible, CACs should assign a CAO to
NOK of a requests assistance. However, if a
CAO is not available CACs should develop information packets to mail
to the NOK containing the necessary forms
and postage–paid return envelopes, along with instructions and
telephone number to contact for further assistance. The
CACs will follow up with the NOK after a mailing to ensure receipt
of packet.
b. Retirees may be entitled to certain mortuary benefits as covered
in AR 638–2 and table 2–1.
c. When a military retiree dies in a foreign country—
(1) Contact nearest military facility for assistance.
(2) Contact an American Embassy or Consulate responsible for the
geographical area for assistance with disposition
of remains, the estate, contact of nearest military facility and
mortuary.
(3) The State Department’s consular representative in the country
concerned will be the official who assists in the
disposition of the remains. The State Department’s point of contact
in Washington, DC on such matters is the Special
Consular Services.
d. The CAC should contact Retired Pay Operations, DFAS, to obtain
information concerning survivor benefits,
allotments, and so forth.
6–9. Assistance to the next of kin of civilian employees
The Army will provide casualty assistance to the PNOK of all DA
civilians who die while assigned, deployed, or TDY
outside the 50 states and the District of Columbia, as well as to
the overseas PNOK of all overseas–stationed DA
civilians who die while TDY in CONUS. Commanders will ensure that
the Civilian Personnel Advisory Center
(CPAC) responsible for the area, in coordination with the local CAC,
identifies a DA civilian to provide casualty
assistance to the NOK. This assistance will be comparable to that
prescribed in this regulation for military family
members. The Army Benefits Center, in coordination with the
appointed CAO, will provide assistance with the
processing of all benefits and entitlements. After the family
members enters CONUS, the gaining CPAC, in coordination
with the local CAC, will normally provide for any remaining
assistance that might be necessary. The responsible
CDR will transfer the case to the proper CAC so that he or she may
furnish pertinent information to the civilian
personnel officer at the installation nearest the NOK. If a DA
civilian is not reasonably available to serve as a CAO,
the responsible CDR can appoint a military CAO to provide assistance
and ensure the local CPAC and the ABC assist
the military CAO in processing of all civilian benefits and
entitlements.
Section III
Performance of Duties as the Casualty Assistance Officer in Deceased
Cases
6–10. General
The local Army CDR with overall responsibility for the Casualty
Assistance Program appoints the CAO as the SA’s
representative to the NOK. As the SA’s representative, the CAO’s CDR
will release the CAO from all conflicting
duties and requirements and will monitor Soldier’s performance as a
CAO until the CAC reviews the CAO AAR and
releases the CAO back to his or her unit. The local casualty and
mortuary affairs officer supervises the assistance
program for the CAC (see appendix B for a listing of CACs). All of
the CAC’s resources, including the resources of its
entire staff, are available to the CAO to carry out his or her
duties.
a. The CAC and CMAOC will be the main points of contact and source
of information. The CAC will assist in
coordinating mortuary affairs. Other agencies, such as the Staff
Judge Advocate, surgeon general, chaplain, provost
marshal, public affairs office, retirement services officer and the
finance, housing, and transportation offices may assist
the CAO. The CAO is expected to make such contacts, when necessary,
without CAC referral. The American Red
Cross, AER, and regional offices of the Department of Veterans’
Affairs and SSA will also help when needed.
Department of Veterans’ Affairs and SSA, prefer to provide specific
information directly to the survivor. The CAO
will make necessary appointments with Department of Veterans’
Affairs and SSA for those NOK who do not opt to
use the centralized expedited call centers, and accompany the NOK
when applicable. The CAO should call on these
local service and support activities when necessary.
b. The SA charges the CAO to render all reasonable assistance needed
to settle the claims and payment of survivor
benefits. The quality of service must reflect full attention to duty
and to the NOK. It will lessen the emotional and
financial strain borne by the NOK during a period of great trauma.
The CAO should pursue the assignment with a keen
sense of urgency but conform to the NOK’s time preferences. The CAO
should take pride in conduct, military
appearance, and services rendered; and keep the thoughts, feelings,
and position of the NOK uppermost in mind.
c. The CAO will read and follow all guidance contained in the CAO
Guide the CAC will provide.
6–11. Disposition of casualty assistance officer after action report
Forward the completed AAR through channels to the responsible CAC or
major overseas CDR for review and
corrective action. The CACs responsible for providing casualty
assistance to the NOK of deceased active duty Soldiers
will contact the NOK after receipt of the AAR to confirm the NOK is
satisfied that all needed assistance has been
rendered and to ensure NOK has the CAC’s Toll–Free number if
additional assistance is later requested. After
verifying NOK’s satisfaction with casualty assistance, CACs will
submit the original CAO AAR to CMAOC. Complete
the AAR on the form from the CAO Guide, and forward the AAR form not
later than 120 days after submission of the
INIT casualty report unless assistance is still ongoing. The CACs
continue to maintain the form for retirees and
maintain a copy of completed reports.
Section IV
Obtaining Personal Information from the Next of Kin of a Deceased
Individual
6–12. Obtaining information
To settle a deceased individual’s personal affairs and financial
accounts, personal information pertaining to the
decedent is normally required from the NOK. In order to protect both
the deceased and the NOK, advise the NOK of
the necessity to disclose the information covered by the provisions
of the Privacy Act.
6–13. Advising the next of kin
Advise the NOK of a deceased individual of the reasons for
disclosure of the requested information. Provide them a
copy of DA Form 4475 (Data Required by the Privacy Act of
1974–Personal Information From the NOK of a
Deceased Service Member). This form is the only manner of advisement
required before requesting information from
the NOK. To print DA Form 4475, go to
http://www/army/mil/usapa/eforms/da4475–r_to_da4831–r_1.html.
Chapter 7
Transportation and Travel Orders for Family Members of Very
Seriously Wounded, Injured,
or Ill and Seriously Wounded, Injured, or Ill Soldiers
7–1. Very seriously wounded, injured, or ill, seriously wounded,
injured, or ill, not seriously injured
travel and transportation orders (invitational travel orders)
Department of the Army is permitted, within certain parameters of
the USC, to extend an invitation for movement to
the bedside of ill or injured Soldiers. Soldiers must be VSI, SI, or
NSI (and are hospitalized and are in the United
States) status as determined by a military physician. The USC does
not authorize T&TO for the families of Soldiers
who become NSI. Director, CMAOC is the approving authority for this
invitation and extends it in the form of a travel
order. The CMAOC will publish all T&TOs that result from war and
contingency operations illness and injuries.
Requests from CAC for all other T&TOs will be considered upon
receipt of a valid DA Form 2984 (Very Seriously Ill/
Seriously Ill/Special Category Patient Report). One round–trip
movement (travel, excluding in and about movement)
for up to 3 family members (PNOK) (as designated by USC), and
provides subsistence funds (transportation) as
determined by the DOD Per Diem Committee. Initial orders will not
extend beyond 15 days unless approved by
CMAOC. Requests for extension to VSI or SI initial orders may be
made to CMAOC through the servicing Patient
Administration Division (PAD) to the CAC to AHRC–PEZ. The NSI
(injured or ill) orders will not be extended. All
orders will cease when a Soldier leaves initial inpatient status at
the MTF caring for her or him. A DA T&TO does not
follow a Soldier to a veteran’s or specialty care center.
7–2. Outside continental United States travel and transportation
orders for family members
Director, CMAOC may issue a T&TO to 3 family members of a Soldier
who is hospitalized and classified as VSI, SI,
or is retired for the illness or injury, whether or not electrical
brain activity still exists or brain death is declared. The
JFTR, Vol 1, paragraph U5246 governs T&TOs. The definition of a
family member as defined in the JFTR, means the
member’s spouse, children (including step, adopted, and illegitimate
children), parents of the member and siblings of
the member (includes fathers and mothers through adoption and
persons who have stood in loco parentis to the member
for a period of not less than 1 year prior to the member’s entry
into the U.S. Army). Only 1 father and 1 mother or
their counterparts may be recognized in any one case. In addition,
the following guidelines must be met—
a. The attending physician or surgeon and the CDR or head of the
military medical facility exercising control over
the Soldier determines that the presence of the family member may
contribute to the Soldier’s health and welfare.
b. The MTF will document this determination on a DA Form 2984. This
form requires the signature of the MTF
CDR and the attending physician, PAD or administration officer of
the day (AOD).
c. The Soldier is hospitalized in an overseas area and the PNOK are
in CONUS, Soldier is hospitalized in CONUS
and the PNOK are OCONUS, or both Soldier and PNOK are OCONUS but in
different overseas locations.
d. Restrictions on issuing T&TOs are as follows—
(1) The CMAOC will publish the T&TO for PNOK of injured or ill
Soldiers in the combat zone.
(2) Travel to a hostile fire area is not authorized.
(3) The T&TO request made by a PNOK or on behalf of a PNOK that does
not comply with the above criteria.
(4) The CMAOC may approve a T&TO for the PNOK of captured, missing,
or detained Soldiers.
(5) Movement of the PNOK must be initiated within 24 hours of
receipt of a valid DA Form 2984 from the MTF.
(6) The CMAOC will act as the approving authority for all T&TOs
issued by it or on its behalf. The issuance of a
DA Form 2984 by an MTF does not constitute approval of a T&TO.
Funding for commitments made by other than
CMAOC will not be reimbursed by DA. Only CMAOC will commit said
organization to a DA T&TO.
(7) The T&TO will cease at the time a Soldier is discharged, becomes
an outpatient, is transferred to a veteran’s or
specialty care medical center or when the PNOK leaves the bedside of
the Soldier.
e. The CAC will review the request for a T&TO to ensure it meets the
above criteria and verify PNOK information.
The CAC will then send the request immediately by e–mail or fax
(confirmed by follow–up telephone call) to
CMAOC. Each request will contain the following information—
(1) The PNOK’s name, address, telephone number, and relationship to
the patient.
(2) Statement that the attending physician and the MTF CDR determine
the presence of the PNOK is necessary and
will contribute to the recovery of the Soldier.
(3) Passport and visa requirements of the PNOK.
(4) Instructions on what the PNOK is to do upon arrival (such as
contact the staff duty officer).
(5) Information concerning the availability of Government quarters
and dining facilities.
(6) Estimated cost per day for each PNOK while they are present in
the CMD.
(7) Type of weather the PNOK should expect to encounter and
suggested type of apparel to bring (for example,
spring apparel or summer apparel). Coordination will be made with
the Soldier’s unit.
(8) The CAC or PAD at the MTF must promptly coordinate movement of
PNOK to the bedside.
f. When CMAOC approves the T&TO arrangements and confirms the
arrangements they will notify the CAC and
provide an itinerary.
g. Once a T&TO is issued, the following restrictions apply—
(1) The Government will provide to the PNOK 1 round–trip
transportation from place of residence to the overseas
location of the hospital and return. In and around transportation is
not authorized.
(2) The Government may reimburse expenses incurred for expedited
passport processing.
h. Information on sending and completing reports on NOK travel is
listed below—
(1) The appropriate CAC will fax or e–mail to the CMD that the PNOK
will be visiting, and include all appropriate
information, addresses, or the CAC may telephone CMAOC. The message
or telephone conversation will announce the
PNOK’s estimated time of arrival (ETA), estimated time of departure
(ETD), and all other pertinent travel information.
If the CAC uses a telephone conversation, CMAOC will inform the CMD
and other necessary activities that the NOK
will visit.
(2) Include the date of the PNOK’s arrival in the overseas CMD in
the first PROG report following arrival. Include
in subsequent reports that the PNOK remains in the CMD. Report the
departure of the PNOK in the next PROG report
following the departure.
i. Initial orders will not exceed 15 days without CMAOC approval.
(1) Requests for extension to VSI/SI initial orders may be made to
CMAOC through the servicing PAD to the CAC.
(2) This T&TO will not be extended beyond the Soldiers’
hospitalization.
j. The T&TO will not be issued to a family member once a Soldier
recovers from SI status.
k. In extreme time–sensitive instances where CMAOC provides a voice
approval, T&TO will be dated to reflect the
date of the voice approval.
l. Primary next of kin (as defined in the Joint Federal Travel
Regulation and chapter 6 of this publication) who are
active duty Army personnel may be moved to the bedside of VSI OR SI
Soldiers hospitalized OCONUS.
(1) The PNOK must coordinate with his/her unit CDR when requesting
T&TO.
(2) Memorandum of approval and/or disapproval from the unit CDR must
be forwarded to AHRC–PEZ operations.
The memorandum must state the number of days authorized at the
bedside of VSI and SI Soldiers. Active duty Army
personnel will be attached to the Medical Hold Unit (MHU) at the MTF
if authorized timed is more than 30 days.
(3) Active duty personnel must bring required issued uniforms, CAC
card, ID tags, and physical fitness uniforms.
(4) The PNOK who are active duty personnel from other branches of
Service must coordinate with their respective
Service for travel to the bedside of their casualty.
7–3. Continental United States travel and transportation orders for
family members
The CONUS CAC identified in appendix B may issue a T&TO to 3 family
members of a Soldier who is hospitalized
in CONUS and classified as VSI, SI, NSI (for NSI only, injured in an
operation or area designated as a combat
operation or combat zone) hospitalized or retired for the illness or
injury, whether or not tests show electrical brain
activity or brain death. The JFTR, Vol 1, paragraph U5246 governs
T&TOs. The definition of a family member
(PNOK) as defined in the JFTR is the member’s spouse, children
(including step, adopted, and illegitimate children),
parents of the member and siblings of the member (includes fathers
and mothers through adoption and persons who
have stood in loco parentis to the member for a period of not less
than 1 year immediately prior to the member’s entry
in the U.S. Army). However, only 1 father and 1 mother or their
counterparts may be recognized in any 1 case. In
addition, the following guidelines must be met—
a. The attending physician or surgeon and the CDR or head of the
military medical facility exercising control over
the Soldier determines that the presence of the family member may
contribute to the Soldier’s health and welfare.
b. The MTF will document this determination on a DA Form 2984. The
attending physician, PAD or AOD, and
MTF CDR must sign the DA Form 2984.
c. The Soldier is hospitalized in an MTF in the United States.
d. Restrictions for CONUS T&TOs are as follows—
(1) The CMAOC will publish the T&TO for PNOK of hostile injured or
ill Soldiers.
(2) The MTF personnel will not commit the Army to issuing a T&TO.
Only CMAOC can approve and offer a
T&TO.
(3) One round–trip transportation from place of residence to the MTF
and return. In and about transportation is not
authorized.
(4) A monetary allowance for the official distance between home and
the MTF if travel is performed by privately
owned conveyance.
(5) Movement of PNOK must be initiated within 24 hours of receipt of
a valid DA Form 2984 from the MTF.
(6) The T&TO will cease at the time the Soldier is discharged,
becomes an outpatient, is transferred to DVA or
specialty care medical center, or when the PNOK leaves the bedside
of the Soldier.
e. The JFTR, Vol I, paragraph U5246 identifies the only reimbursable
expenses in connection with this travel (such
as taxis to and from airports, baggage handler tips, and so forth).
f. Upon approval from CMAOC, the CAC will provide AHRC–PEZ with the
following information—
(1) The CAC responsible for the area in which the Soldier is
currently hospitalized must send a facsimile copy of
the completed and signed DA Form 2984 to the CMAOC and the names and
relationship of the PNOK to the Soldier
in the request for the T&TO. Also include INIT casualty reports for
all SI/VSI Soldiers for which the CAC requests a
T&TO.
(2) A copy of Soldier’s DD Form 93, SGLV 8286, and MOB orders
(USAR/ARNG) Soldiers.
(3) Estimated cost of the T&TO, to include air transportation and or
mileage.
g. After review, CMAOC will telephonically provide the requesting
CAC a control number and fund cite authorization.
h. Send a copy of the T&TO to AHRC–PEZ when issued.
i. The CACs will maintain a T&TO log that includes as a minimum—
(1) Soldier’s name, grade, and SSN.
(2) Control number.
(3) Name of the PNOK to which the T&TO was issued.
(4) Name of CMAOC approving the individual.
(5) Estimated cost of the T&TO.
(6) Date T&TO was issued.
(7) Update DCIPS interested persons and benefits and entitlements.
j. Do not extend initial orders beyond 15 days unless CMAOC
(AHRC–PEZ) approves.
(1) Make requests for extension to VSI/SI/NSI (injured or ill) (for
NSI only, injured in an operation or area
designated as a combat operation or combat zone) initial orders to
AHRC–PEZ through the servicing PAD to the CAC
to AHRC–PEZ.
(2) All requests for extension of NSI (injured or ill) (for NSI
only, injured in an operation or area designated as a
combat operation or combat zone) hospitalized in the United States
past 30 days requires Secretarial approval and must
be processed 10 days prior to end of T&TO.
(3) The T&TO will not be extended beyond the Soldiers’
hospitalization.
k. In extreme time–sensitive instances where CMAOC provides a voice
approval, T&TO will be dated to reflect the
date of the voice approval.